Project Information

Bid Title

Spangdahlem Total Maintenance

Issuing Agency

DEPT OF DEFENSE

Location

N/A

Published Date

Jul 22, 2026

Closing Date

Jul 24, 2026

Government Level

Federal

Status

Closed

Ref. #

HQC01026QE016

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

No Set aside used

Project Description

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Spangdahlem Total Maintenance

Active

Contract Opportunity

Notice ID

HQC01026QE016

Related Notice

HQC01026QE016

Department/Ind. Agency

DEPT OF DEFENSE

Sub-tier

DEFENSE COMMISSARY AGENCY (DECA)

Office

DEFENSE COMMISSARY AGENCY- EUR AREA

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General Information View Changes

• Contract Opportunity Type: Solicitation (Updated)
• Updated Published Date: Jul 22, 2026 06:49 pm CEST
• Original Published Date: Jun 26, 2026 04:36 pm CEST
• Updated Date Offers Due: Jul 24, 2026 10:00 am CEST
• Original Date Offers Due: Jul 20, 2026 05:00 pm CEST
• Inactive Policy: Manual
• Updated Inactive Date: Oct 01, 2026
• Original Inactive Date: Oct 01, 2026
• Initiative:
  • None

Classification

• Original Set Aside: No Set aside used
• Product Service Code: Z1JZ - MAINTENANCE OF MISCELLANEOUS BUILDINGS
• NAICS Code:
  • 238990 - All Other Specialty Trade Contractors
• Place of Performance:
  , DE-RP
  DEU

Description View Changes

Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information).

Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).

Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information).

(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.

The contractor must deliver three main categories of maintenance:

• Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.


• Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.


• Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.

Systems & Compliance

• SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.


• Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.


• German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.


• Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.

Attachments/Links

Contact Information

Contracting Office Address

• CONTRACTING OFFICE, NON-RESALE UNIT 3060, BLDG 2780 KAPAUN AIR STA
• APO , AE 09021
• USA

Primary Point of Contact

• Nicholas Ruppert
• Nicholas.Ruppert@deca.mil

Secondary Point of Contact

• Daniel Ellis
• Daniel.Ellis@deca.mil

History

• Jul 22, 2026 06:49 pm CESTSolicitation (Updated)
• Jul 20, 2026 10:06 am CEST Solicitation (Updated)
• Jul 20, 2026 09:57 am CEST Solicitation (Updated)
• Jun 30, 2026 05:52 pm CEST Solicitation (Updated)
• Jun 26, 2026 04:36 pm CEST Solicitation (Original)
• Jun 25, 2026 04:38 pm CEST Presolicitation (Original)

Commodity Codes

• FSC ZMaintenance, Repair or Alteration of Real Property

• NAICS 238990All Other Specialty Trade Contractors

Related bids

Jun 25, 2026	[Presolicitation (Original)] Spangdahlem Total Maintenance
Jun 27, 2026	[Solicitation (Original)] Spangdahlem Total Maintenance
Jun 30, 2026	[Solicitation (Updated)] Spangdahlem Total Maintenance
Jul 20, 2026	[Solicitation (Updated)] Spangdahlem Total Maintenance

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