Project Information

Bid Title

City of Gatlinburg Community Center HVAC

Issuing Agency

City of Gatlinburg

Location

Tennessee

Published Date

Mar 11, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Opening	Time	Description
City of Gatlinburg Community Center HVAC	Bid Opening: March 19, 2026 - 2:30 p.m.	Please respond by the date, if interested. Please check the information on the first page of the document for the contact person if you have any questions. Bid Documents

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INVITATION TO BIDDERS

The City of Gatlinburg is accepting sealed bids for the replacement of two HVAC units at the

Gatlinburg Community Center. Detailed specifications are contained in Technical

Specifications of this bid packet.

Bids will be sent to 912 East Parkway or P.O. Box 5, Gatlinburg, Tennessee, 37738 or can be

walked in at City Hall, 1230 Parkway East, until 2:30 p.m., March 19, 2026, at which time they

will be publicly opened and read aloud.

All bids must be enclosed in a sealed envelope with the bidder's name, address, bid opening

date and time, and the quotation " Gatlinburg Community Center HVAC units" stated clearly

on the outside.

Bid specifications will also be available on the City of Gatlinburg website at

www.gatlinburgtn.gov under "Bid Opportunities". This bid tab is located on the center of the

main page.

Any technical questions regarding the equipment specifications should be directed to

Austin Funderburg, Gatlinburg Community Center Manager.

Austin’s email is AustinF@gatlinburgtn.gov

For questions concerning the Bid Documents, Bidders may contact City of Gatlinburg, Delea

Patterson, AP/Purchasing at 865-436-1409 or Fax 865-436-6464 or deleap@gatlinburgtn.gov.

Neither a bid bond nor a performance bond will be required for this bid invitation.

The City of Gatlinburg reserves the right to waive any informalities in or to reject any and/or all

bids and to accept the bid deemed most favorable to the interest of the City.

Vendors must possess all the necessary licenses and insurances necessary for performing this

type of project.

Prospective bidders are encouraged to provide bids on any or all of the materials listed within

this bid. The City of Gatlinburg reserves the right to select the bid, a portion of the bid, or

multiple bids that are deemed most favorable to the best interest of the City.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The successful

bidder shall furnish tax exemption forms, if required, with their invoices.

The prices quoted are those for which the materials or services will be delivered F.O.B.

Gatlinburg, Tennessee.

Any additions, deletions, or variations from the following specifications must be noted.

An inspection of the materials or equipment will be made by an agent of the City of Gatlinburg,

and if found defective or fails in any way to meet the terms of this agreement, it will be rejected.

Rejected materials or equipment will be replaced at the expense of the bidder.

Any technical specifications for materials (manufacturer’s information) and products must

accompany bid.

The successful bidder agrees to provide the materials specified at the bid prices for a period of

time as indicated on the bid form.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after delivery.

The City of Gatlinburg also reserves the right to reject any and/or all bids.

The bidder agrees to indemnify the City of Gatlinburg from any and all liability and loss or

damage the City may suffer as a result of claims, demands, costs, or judgments against it

arising from any and all work under this agreement.

The bidder agrees to notify the City, in writing, within thirty (30) days, by registered mail, at the

City's address as stated in this agreement, of any claim against the bidder on the obligations

indemnified against.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color, national

origin, age, sex, or disability in its hiring and employment practices, or in admission to, access

to, or operation of its programs, services and activities. With regard to all aspects of this

contract, the contractor certifies and warrants it will comply with this policy.

The estimated minimum quantities provided are intended be purchased by the City of

Gatlinburg for work scheduled to be performed for a specific project. Additional quantities of

these items may also be purchased under this bid pricing as needed by the City within the

time period specified on the bid form.

Technical Specifications

Gatlinburg Community Center HVAC units (two)

Replace two Trane split heat pump units using new 5-ton split heat pumps with 15KW heater.

 Units shall be Trane, Carrier, Daikin, Lennox, or Rheem (or equal) minimum 14.3 SEER2

 Connect to existing duct and electrical systems with minor modifications

 Install return air smoke detectors and programmable thermostats

 Outdoor units shall be located on the existing pad at rear of building

 Fully clean and flush refrigerant lines and confirm correct sizing for A2L refrigerant

 Prove 1-year parts and labor warranty (additional warranty from MFG)

 Perform full start up and system performance check

Delea Patterson, A/P Purchasing

City of Gatlinburg

1230 East Parkway

P.O. Box 5

Gatlinburg, TN 37738

RE: Bid for Gatlinburg Community Center HVAC units

We have reviewed the Invitation to Bid and Specifications and offer the following pricing:

$__________ Lump Sum including all equipment, labor, start-up and warranty.

We understand quantities purchased may be more or less than the above quantities for a

period of (90) ninety days from the date of this bid at this price.

Any Alternates/Deviations from the Specifications are listed Below:

DEVIATIONS: YES NO

______________________________________________________

______________________________________________________

Signed/

Name (Print)

Date

Company Name

Telephone Number

Address

Fax Number

City

State Zip

Email

EACH BIDDER SHALL SUBMIT THIS STATEMENT OF COMPLIANCE WITH

THEIR BID:

For Title VI and IX compliance, we ask for voluntary disclosure of the following

information:

Gender:

Male

Female

Race:

Caucasian

African American

Other (please specify)

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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