Project Information

Bid Title

2026-2027 Debris Removal Contractor

Issuing Agency

City of Abilene

Location

Kansas

Published Date

Mar 2, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026-2027 Debris Removal Contractor
Category:	Current Bids & RFPs
Status:	Open

Description: Invitation to Bid Project: Nuisance Abatement - Debris Removal Contract City of Abilene, Kansas You are invited to bid on nuisance abatement debris removal in accordance with Chapter IV. Civil Offenses/Article 3. Nuisances for the City of Abilene, Kansas. Contractors will work generally unsupervised during the contract period of April 1, 2026 – March 31, 2027. The City of Abilene, Kansas, will receive sealed bids until 4:00 p.m., Thursday, March 19, 2026, at the Office of the City Clerk, 419 Broadway, Abilene, Kansas 67410. Bids received by email will not be accepted. Submission requirements: Bidder must be at least 18 years of age. Bidder must specify the proposed hourly rate. Bidder must provide proof of $300,000 in liability insurance. Bidder must be able to provide their own equipment and have the ability to remove miscellaneous debris from yards. Bidder must be able to haul and dispose of miscellaneous debris to the county landfill and submit a paid receipt to the City of reimbursement. The City of Abilene reserves the right to reject any and all bids and to waive technicalities under these specifications. Upon award of the contract, the City’s responsibilities will include: Issuance of work orders by email. To provide a clear image or map of the property's boundaries to assist the Contractor in avoiding encroaching on another property. To clearly identify the work area of each job through a site plan and/or photographs. To review and authorize specialized equipment rental requests, including reimbursement to the contractor. The contractor’s responsibilities will include: To obtain liability insurance amounting to at least $300,000. To confirm receipt of work orders by email within 24 hours. To notify the City Inspector/Code Enforcement Officer via call or text at 785-200-0541 upon starting and finishing each job. All work must be completed within seven (7) business days from the date the work order is issued, unless prior arrangements have been made with the City Inspector's office. Delays in starting the work must be communicated promptly to the City Inspector./Code Enforcement Officer. Services should be performed during the City’s regular operating hours between 8 am – 5 pm Monday- Friday unless otherwise approved by the City Inspector/Code Enforcement Officer. To not enter any fenced or gated areas unless otherwise approved by the City Inspector/Code Enforcement Officer. To clear the property of any debris upon the completion of the services each time to be disposed of at the county landfill or assigned city-sanctioned area at the contractor’s expense. Contractor is not permitted to keep any items removed from private property; all items must be disposed of as assigned by the City Inspector/Code Enforcement Officer. To cease work and contact the City Inspector/Code Enforcement Officer with any concerns regarding the property or contact from the property owner. To obtain prior approval from the City Inspector/Code Enforcement Officer to rent specialized equipment to complete a specific job. Upon approval, the contractor will coordinate all rentals and submit a paid receipt to the City of Abilene for reimbursement. For any questions regarding this bid, please contact the City Inspector at 785-263-2355 or email For security reasons, you must enable JavaScript to view this E-mail address. . Reference: Chapter IV. Civil Offenses/Article 3. Nuisances Publication Date/Time: 3/2/2026 11:59 AM Closing Date/Time: 3/19/2026 4:00 PM Contact Person: Travis Steerman 785-263-2355 Travis@abilenecityhall.com Related Documents: 2026-2027 Debris Removal Contractor

Attachment Preview

Dwight D. Eisenhower Municipal Building

419 N. Broadway Street

Abilene, KS 67410

www.abilenecityhall.com

Phone: (785) 263-2355

INVITATION TO BID

PROJECT: Nuisance Abatement - Debris Removal Contract

CITY OF ABILENE, KANSAS

You are invited to bid on nuisance abatement debris removal in accordance with Chapter IV. Civil Offenses/Article 3. Nuisances for

the City of Abilene, Kansas. Contractors will work generally unsupervised during the contract period of April 1, 2026 – March 31,

2027.

The City of Abilene, Kansas, will receive sealed bids until 4:00 p.m., Thursday, March 19, 2026, at the Office of the City Clerk, 419

Broadway, Abilene, Kansas 67410. Bids received by email will not be accepted.

Submission requirements:

• Bidder must be at least 18 years of age.

• Bidder must specify the proposed hourly rate.

• Bidder must provide proof of $300,000 in liability insurance.

• Bidder must provide their own equipment, have the ability to remove miscellaneous debris from yards.

• Bidder must be able to haul and dispose of miscellaneous debris to the county landfill and submit a paid receipt to the City

for reimbursement.

The City of Abilene reserves the right to reject any and all bids and to waive technicalities under these specifications.

Upon award of the contract, the City’s responsibilities will include:

1. Issuance of work orders by email.

2. To provide a clear image or map of the property's boundaries to assist the Contractor in avoiding encroaching on another property.

3. To clearly identify the work area of each job through a site plan and/or photographs.

4. To review and authorize specialized equipment rental requests, including reimbursement to the contractor.

The contractor’s responsibilities will include:

1. To obtain liability insurance amounting to at least $300,000.

2. To confirm receipt of work orders by email within 24 hours.

3. To notify the City Inspector/Code Enforcement Officer via call or text at 785-200-0541 upon starting and finishing each job.

a. All work must be completed within seven (7) business days from the date the work order is issued, unless prior

arrangements have been made with the City Inspector’s office. Delays in starting the work must be communicated

promptly to the City Inspector/Code Enforcement Officer.

b. Services should be performed during the City’s regular operating hours between 8 am – 5 pm Monday- Friday unless

otherwise approved by the City Inspector/Code Enforcement Officer.

4. To not enter any fenced or gated areas unless otherwise approved by the City Inspector/Code Enforcement Officer.

5. To clear the property of any debris upon the completion of the services each time to be disposed of at the county landfill or

assigned city-sanctioned area at the contractor’s expense.

a. Contractor is not permitted to keep any items removed from private property; all items must be disposed of as assigned

by the City Inspector/Code Enforcement Officer.

6. To cease work and contact the City Inspector/Code Enforcement Officer with any concerns regarding the property or contact from

the property owner.

7. To obtain prior approval from the City Inspector/Code Enforcement Officer to rent specialized equipment to complete a specific

job. Upon approval, the contractor will coordinate all rentals and submit a paid receipt to the City of Abilene for reimbursement.

For any questions regarding this bid, please contact the City Inspector at 785-263-2355 or email travis@abilencityhall.com.

Code of the City of Abilene, Kansas

Chapter IV. Civil Offenses\ Article 3. Nuisances

Article 3. Nuisances

I 4-301.

Definition.

Nuisances include, but are not limited to, conditions which:

(a) Increase the hazard of fire or accident

(b) Cause or permit emissions into water or air that will tend to be significantly injurious to human health or

welfare, animal or plant life, or property, or is or will be unreasonably interfering with the enjoyment of life and

property of any inhabitant of the city of Abilene, Kansas.

(c) Contribute to blight by reason of uncleanliness or lack of maintenance

(d) Result in unsightliness, particularly with respect to the storage of material, supplies, equipment, machinery,

motor vehicles and parts thereof defect

(e) Endanger health or safety by reason of dilapidation, disrepair, or structural

(f) Promote vermin and insect infestation

(g) Violate any of the fire, building, or zoning regulations, or other laws or regulations relating to the use of land

and the use and occupancy of buildings and improvements.

(Ord. 2961; Ord. 3295)

I 4-302.

Right of entry.

It shall be a violation of this article to deny the City Health Officer or an authorized representative the right of

access and entry upon private property at any reasonable time for the purpose of making inquiry and inspection to

determine if a nuisance exists.

(Ord. 2954; Ord. 3295)

I 4-303.

Unlawful acts.

It shall be unlawful for any person to cause, permit, maintain or allow the creation or maintenance of a nuisance

in the City.

(Ord. 2978; Ord. 3295)

I 4-304.

Notice of violation.

Whenever the City Health Officer determines there has been a violation of this Article or has grounds to believe

that a violation has occurred, a written Notice of Violation and Order of Abatement ("Notice and Order") shall be

given to the property owner, any known agent of the property owner, and any other person deemed responsible for the

violation.

(Ord. 2978; Ord. 3295)

I 4-3os.

Order of abatement.

The Notice and Order of Abatement shall provide information sufficient to reasonably allow the recipient to

determine the nature of the actions required to self-abate the violation and specify a reasonable time period for

completion of the self-abatement. A reasonable time to abate the violation shall be presumed not to exceed ten days in

accordance with K.S.A. l 2- l617e(b). subject to extension upon the authority of the City Health Officer following a

demonstration of due diligence in the self-abatement of the violation.

(Ord. 2978; Ord. 3295)

I 4-306.

Request for hearing.

The recipient of the Notice and Order may request a hearing before the Building Standards Board ("Board"),

pursuant to Section 4-310, by completing and filing a written "Request for Hearing" form in the office of the

Community Development Director prior to the close of business on the date of the deadline for self-abatement of the

violation as stated in the Notice and Order. The timely filing of a request for hearing shall stay the enforcement of the

Notice and Order until the appeal can be heard and decided by the Board.

(Ord. 2954; Ord. 3295)

I 4-301.

Form.

The Notice and Order shall:

(a) Include a description of the subject real estate sufficient for identification;

(b) Include a statement of the nature of the violation and including relevant ordinances, with sufficient

information that would reasonably allow the recipient to determine the nature of the violation to allow for self-

abatement.

(c) Include an order of abatement allowing a reasonable time to take the actions required to self-abate the

violation;

(d) Inform the recipient of the Notice and Order of the right to a hearing if the recipient completes and files a

written request for a hearing form in the office of the Community Development Director prior to the close of business

on the date of the deadline for self-abatement of the violation;

(e) Inform the recipient that failure to comply with the Notice and Order may result in the City abating the

violation and recovering any costs not paid by the recipient within thirty days of a notice of costs by (1) assessing of

any costs against the subject real estate or (2) filing suit seeking a personal judgment against the recipient; and

(t) Inform the recipient that the violation is subject to prosecution.

(Ord.2954;Ord. 3295)

I 4-3os.

Service of notice and order.

The Notice and Order shall be served either by certified mail, return receipt requested, or by personal service;

provided, however, if the subject real estate is unoccupied and the owner is a nonresident, then by mailing the Order

by certified mail, return receipt requested to the last known address of the owner. If a person to whom a Notice and

Order is directed for service has failed to accept delivery or otherwise failed to effectuate receipt of a Notice and Order

pursuant to this section during the preceding 24·month period, the City may provide notice of the issuance of any

further Notice and Order by such other methods as door hangars, conspicuously posting notice of such order on the

subject property, personal notification, telephone communication or first class mail. If the property is unoccupied and

the owner is a nonresident, the alternative means of notice provided by this section shall be given by telephone

communication or first class mail. Destroying or tampering with any means of posting notice of such order on the

subject property shall be a separate violation.

(Ord. 3295)

I 4-309.

Abatement by city; assessment and collection of costs.

(a) If the recipient of the Notice and Order fails to comply with the Order within the period of time designated in

the Order, then the City may go onto the property to abate the violation in a reasonable manner. The City may use its

own employees or contract for services to abate the violation. The City, or its agents, shall not be responsible for

damage to property due to reasonable methods of gaining entrance onto the property or for damages to property in the

reasonable exercise of its duty to the public to abate the violation(s).

(b) If the City takes action to abate the violation, it shall provide a notice of costs to the person responsible for

the violation. The notice of costs shall be delivered by certified mail, return receipt requested, at the last known

mailing address; or if the property is vacant or unoccupied, the notice of costs shall also be posted on the property in a

reasonable manner. The recipient shall have thirty days from the date of the notice of costs to make full payment. The

notice of costs shall state:

(1) The description of the subject real estate sufficient for identification;

(2) The nature of the work performed to abate the violation;

(3) The costs incurred for the abatement of the violations in either a lump sum or in itemized form;

(4) That the notice is a demand for payment within thirty days from the date of notice;

(5) That failure to pay the entire amount within thirty days shall allow the City to file a tax lien against the

property or to pursue a personal judgment for the recovery of the costs, or both;

(6) That such additional remedies to recover costs shall include additional amounts including additional

administrative costs, attorneys' fees when applicable, and interest;

(7) The payments shall be made by check or money order made payable to the City of Abilene, Kansas,

with no post-dating of the check, and sent to the address as stated within the notice with a written

indication of the purpose for the payment and the address of the property where the violations occurred.

Partial payments will not be accepted and shall be considered as non-payments, unless a payment

arrangement has been agreed to and approved in writing by the Community Development Director.

(c) If the payment of costs is not made within the thirty-day period, the City may levy a special assessment for

such costs against the subject real estate. The City Clerk at the time of certifying other city taxes to the County Clerk

shall certify such costs, and the County Clerk shall extend such costs on the tax roll of the county against the subject

real estate, and it shall be collected by the County Treasurer and paid to the City as other city taxes arc collected and

paid. Provided further, the City may collect the costs in the manner provided at K.S.A. 12-1,115, as amended, by

bringing an action in the district court as a personal debt. The City may pursue both assessment and collection at the

same time until the full cost, including applicable interest, court costs, attorneys' fees, and administrative costs,

including but not limited to, investigative cost as well as the cost of providing notice, including any postage, have been

paid in full.

(d) The abatement of a violation of this article by the City shall not be a defense or excuse to any person in

violation of this article.

(Ord. 3295)

I 4-310.

Hearing.

If a hearing is requested before the deadline for self-abatement as provided in Section 4-306, such request shall be

made in writing to the Community Development Director. Failure to make a timely request for a hearing shall

constitute a waiver of the person's right to contest the Notice and Order. A request for hearing shall be based upon a

claim that the true intent of this article or the rules legally adopted thereunder have been incorrectly interpreted, the

provisions of this Article do not fully apply, or the requirements of this Article are adequately satisfied by other means.

The hearing shall be held by the Board as soon as possible after the filing of the request therefore, and the person shall

be advised by the City of the time and place of the hearing at least five days in advance thereof. At any such hearing,

the person may be represented by counsel, and the person and the City may introduce such witnesses and evidence as

is deemed necessary and proper by the Board. The hearing need not be conducted according to the formal rules of

evidence. Upon conclusion of the hearing, the Board shall record its determination of the matter in writing and serve a

copy upon the person requesting the hearing. The decision of the Board shall be a final order of the City.

(Ord. 3295)

I 4-311.

Penalty.

(a) In addition to or as an alternative to the remedy of abatement as provided under this Article, any person in

violation of this Article may be prosecuted in municipal court and subject to:

(1) a fine of not less than $50 nor more than $500;

(2) a sentence of not more than six months in jail;

(3) such other orders as the court deems just and consistent with the purpose and intent of this Article; or

(4) any combination thereof.

(b) Prosecution of any offender under this Article does not limit the City's right to pursue assessment or

collection of costs as stated in this Article, or by other laws.

(c) Each day that any violation shall continue shall constitute a separate offense.

(d) Any fines assessed under this Article shall be collected by the municipal court administration and paid over

to the general fund, except for assessments of court costs.

(Ord. 3295)

I 4-312.

Additional remedies.

In addition to or as an alternative to the remedy of abatement or the penalties provided herein, the City Health

Officer may cause to be instituted any appropriate proceeding at law or in equity to restrain, correct or abate any

violation of the provisions of this Article or of any order or direction made pursuant thereto.

(Ord. 3295)

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

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