Project Information

Bid Title

BUSINESS LICENSE FEE STUDY

Issuing Agency

City of Springfield

Location

Missouri

Published Date

Feb 14, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

049-2026RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	049-2026RFP
Bid Title:	BUSINESS LICENSE FEE STUDY
Category:	All Notifications – Division of Purchases
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL #049-2026 The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar) from qualified persons or firms interested in providing the following: BUSINESS LICENSE FEE STUDY VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formerly DemandStar) go to: https://network.demandstar.com/agency-support-2/ VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly) toll-free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday. It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST), on Thursday, March 5, 2026.  Proposals will be read aloud publicly at the specified opening date and time via teleconference. To participate, dial (978) 990-5387, then enter access code 322594. Proposal documents and any addendums are available via the following methods: By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar): https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx A pre-proposal conference is scheduled for Thursday, February 19, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.govFor security reasons, you must enable JavaScript to view this E-mail address. for the link and password. All interested Offerors are encouraged to participate. For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract. The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses. Publication Date/Time: 2/12/2026 10:30 AM Publication Information: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Closing Date/Time: 3/5/2026 3:00 PM Pre-bid Meeting: 02/19/2026 at 10:00 A.M. Contact Person: Todd Cox tcox@springfieldmo.gov Download Available: Yes Plan & Spec Available: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Related Documents: BID 049-2026RFP

Attachment Preview

RFP #049-2026

Todd Cox, Buyer

City of Springfield

Division of Purchases

218 E. Central

Springfield, MO 65802

CITY OF SPRINGFIELD, MISSOURI

DIVISION OF PURCHASES

Date Issued: Thursday, February 12, 2026

Buyer’s Email: tcox@springfieldmo.gov@springfieldmo.gov

Telephone Number: 417-864-1708

REQUEST FOR PROPOSAL #049-2026

TITLE-SIGNATURE PAGE

The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),

from qualified persons or firms interested in providing the following:

BUSINESSS LICENSE FEE STUDY

PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM

PRIOR TO 3:00 P.M. (CST) ON THURSDAY, MARCH 5, 2025. Proposals will be opened by the Buyer listed above. Only the names

of Offerors will be read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387,

then enter access code 322594.

• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to

legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document

to be deemed responsive and considered for award. Failure to do so shall render your proposal non-responsive.

• Proposals received after the opening date and time shall not be considered.

• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.

• The cutoff for any questions pertaining to this RFP is Thursday, February 26, 2026, at 3:00 P.M. (CST). Any questions shall be submitted

in writing to the buyer identified above.

• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.

A pre-proposal conference is scheduled for Thursday, February 19, 2026, at 10:00 A.M. (CST) The pre-proposal conference shall be conducted via

videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are

encouraged to participate.

The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and

conditions contained herein. Please type or print the information below.

Offerors are REQUIRED to complete, sign, and return this form with their submittal.

NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter

number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter

number.

Company Name

Authorized Person (Print)

Address

Signature

City/State/Zip

Title

Telephone #

Fax #

Email Address

____________________________________________________

Date

Tax ID #

__________________________________________________

State of Missouri Charter Number or Exemption Number

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 1 of 42

RETURN THIS PAGE

LEGAL NOTICE:

REQUEST FOR PROPOSAL #049-2026

RFP #049-2026

The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly

DemandStar) from qualified persons or firms interested in providing the following: BUSINESS LICENSE FEE STUDY

VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formerly DemandStar) go to:

https://network.demandstar.com/agency-support-2/

VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly) toll-free at (866)

273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You

can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation

document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability

to provide a response to this solicitation by the due date and time.

Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),

on Thursday, March 5, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To

participate, dial (978) 990-5387, then enter access code 322594.

Proposal documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029

2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx

A pre-proposal conference is scheduled for Thursday, February 19, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be

conducted via videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All

interested Offerors are encouraged to participate.

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)

provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide

documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees

working in connection with this contract. The required documentation affirming enrollment must be from the federal work

authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work

Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such

business enterprises to submit responses.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 2 of 42

Cover Title-Signature Page

Legal Notice

Table of Contents

TABLE OF CONTENTS

Description of Project and Services Required

1.0 Introduction

2.0 Scope of Services

3.0 City Provided Services

4.0 Additional Agreements

5.0 Timeline for RFP Process and Project Completion

PART I

PART II

Standard Instructions to Offerors and Conditions of Request for Proposal

1.0 Preparation of Proposals

2.0 Submission of Proposals

3.0 Legal Name and Signature

4.0 Modifications, Corrections, or Withdrawal of Proposals

5.0 Clarification and Addenda

6.0 Responsive and Responsible Offeror

7.0 Reserved Rights

8.0 The Right to Audit

9.0 Right to Protest

10.0 Ethical Standards

11.0 Applicable Law

12.0 Jurisdiction

13.0 Collusion

14.0 Conflict

15.0 Debarment and Suspension Status

16.0 RFP Forms

17.0 Payment Terms

18.0 Regulations

19.0 Proposal Opening

20.0 Request for Additional Information

21.0 Contract Documents

22.0 Ownership of Documents

23.0 Confidentiality of Documents

24.0 Equal Opportunity Clause

25.0 Business License

26.0 Nonresident/Foreign Contractors

27.0 Local Preference

Format, Content, and Submission of Proposals

1.0 Forms and Attachments

2.0 Proposal Due Date

3.0 Addenda

4.0 Selection Process

5.0 Awards

6.0 Budgetary Constraints

7.0 Order of Precedence

8.0 Affidavit for Service Contracts

9.0 Open Competition

10.0 Additional Purchases by Other Public Entities

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

PART III

Page 3 of 42

RFP #049-2026

11.0 Work Authorization Affidavit and E-Verify

12.0 Insurance Requirements

13.0 Compliance

14.0 Sample Contract

15.0 Questions Regarding Specifications or Proposal Process

16.0 Criteria for Award

Enclosure I, Proposal Ranking Score Sheet

Enclosure II, Interview Ranking Score Sheet

Enclosure III, Table of Contents for Submittal

Form No. 1: Provider Profile

Form No.2: Key Outside Consultants

Form No. 3: List of References and Experience

Form No. 4: Personnel Qualifications

Form No. 5: Project Approach Narrative

Form No. 6A: Task/Personnel Breakdown

Form No. 6B: Fee Schedule

Form No. 7: Affidavit of Compliance

Form No. 8: Certification Regarding Potential of Interest

Form No. 9: Statement of “No Proposal”

Insurance Requirements

Standard Terms and Conditions

PART IV

PART V

RFP #049-2026

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 4 of 42

PART I

DESCRIPTION OF PROJECT AND SERVICES REQUIRED

RFP #049-2026

1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:

The City of Springfield is soliciting proposals from qualified consulting firms to conduct a comprehensive Business License Fee

Study. The purpose of this project is to evaluate the City’s existing business license fee structure and develop alternative fee

models that improve equity, transparency, administrative efficiency, and legal defensibility while maintaining fiscal responsibility.

The selected Consultant shall analyze current license fee practices, benchmark Springfield against comparable Missouri

municipalities, evaluate legal considerations, and develop implementable recommendations for updated business license fee

structures. The Consultant shall provide clear documentation, stakeholder-ready materials, and implementation guidance

suitable for use by City staff and elected officials.

1.1 DESCRIPTION OF OPERATIONS OR BACKGROUND:

1.1.1

The City’s current business license fee structure has evolved over time and no longer fully reflects the diversity,

scale, and operational impacts of modern business activity. Concerns have been raised regarding equity across

business types, transparency in how fees are determined, and alignment between fees and municipal services

relied upon by businesses.

1.1.2

Missouri law authorizes municipalities to levy occupational business license taxes and fees. Courts have

consistently recognized that such fees may recover administrative costs and serve as revenue measures supporting

general municipal services, provided they are legally sound and rationally structured. The City seeks an

independent, objective analysis to inform potential updates to its business license fee system in a manner that is

defensible, understandable, and practical to administer.

2.0 SCOPE OF SERVICES

2.1 The Consultant shall provide all labor, materials, analysis, and expertise necessary to complete a comprehensive Business

License Fee Study. Services shall include, but not be limited to, the following components.

2.2 REVIEW AND ASSESSMENT OF EXISTING FEE STRUCTURE

2.2.1

The Consultant shall:

• Review and document the City’s current business license fee structure, classifications, and calculation

methodology.

• Analyze historical development of the fee system and current administrative practices.

• Identify strengths, weaknesses, and unintended impacts of the existing model.

• Assess how fees vary by business type, scale, and operational characteristics.

2.3 BENCHMARKING AND COMPARTATIVE ANALYSIS

2.3.1

The Consultant shall:

• Identify and analyze business license fee practices in comparable Missouri municipalities and peer cities

• Compare fee structures, rate methodologies, exemptions, and administrative approaches.

• Document on how peer cities balance equity, simplicity, revenue stability, and service alignment.

• Provide clear comparative tables and summaries suitable for staff and elected officials.

2.4 LEGAL AND POLICY ANALYSIS

2.4.1

The Consultant shall:

• Evaluate legal considerations related to business license fees under Missouri law.

• Distinguish between regulatory fees and revenue measures.

• Identify potential legal risk areas, including constitutional or statutory limitations.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 5 of 42

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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