Project Information

Bid Title

Disaster Debris Removal

Issuing Agency

City of Plano

Location

Texas

Published Date

Feb 15, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-0201-AC

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	2026-0201-AC (Disaster Debris Removal)
Issue Date & Time	2/13/2026 09:50:09 AM (CT)
Close Date & Time	3/16/2026 02:00:00 PM (CT)
Question Cut Off Date	3/4/2026 02:00:00 PM (CT)
Notes	The City of Plano is soliciting proposals from qualified and experienced Offerors for stand-by contracts for disaster debris clearance and removal services in the event of a natural or man-made disaster. Services will include the clearance, demolition, removal, reduction, disposal, and hauling of disaster debris as directed by the City. This project is estimated at $3,500,000. AN OPTIONAL PRE-BID MEETING IS AVAILABLE. Questions must be submitted electronically through IonWave at planotx.ionwave.net. No questions will be answered over the phone or through email. The preferred method for proposal submission is electronically through IonWave. If you choose to submit your bid/proposal in person, Procurement personnel will be available Mondays and Wednesdays between the hours of 10 a.m. and 2 p.m. The person delivering the bid/proposal must call (972) 941-7557 upon arrival during those hours and wait in the lobby for someone to meet them to receive their bid/proposal. Responses delivered in person are to be delivered in a sealed envelope to the Procurement Division at: City of Plano Procurement Division 1520 K Avenue Plano, TX 75074 Ph: (972) 941-7557 All responses are due prior to the published closing date and time. No late responses will be accepted. Bids/Proposals will be opened, and the names of offerors read, on Tuesday, March 17, 2026, at 2:00 PM CT . The reading will take place at City Hall . Tabulations for these solicitations should be available on Ionwave within 48 hours of the opening. In some cases, they may be available earlier. We ask that you limit exposure by viewing tabulations electronically through IonWave, rather than attending at City Hall . Time Critical Bid/Proposal Deliveries: The City of Plano cannot guarantee, due to internal procedures, that any bids/proposals sent via US mail will be picked up and delivered by the closing date and time. It is recommended that critical bid/proposal deliveries be made either electronically through IonWave or in person as described above. It is further recommended that users review all electronic response attachments to ensure the uploaded files are able to be downloaded and viewed. Instructions for this, if needed, can be found in the Supplier Bid Response Quick Tutorial online in Ionwave or by calling Ionwave Support at 844-226-3862. Responses or parts of a response whether hardcopy or electronic that cannot be viewed may deem your submittal as non-responsive. In addition, the City reserves the right to request clarification in such cases.

Contact Information

Name	La'Teasha Watkins
Address	1520 K Avenue Plano, TX 75074 USA
Phone
Fax
Email	lwatkins@plano.gov

Bid Documents

Document name	Format
Bid Invitation (please login to view this document)	Acrobat / PDF	BINVAVL	9042839

Bid Attachments

File Name	Description	File Size
Disaster Debris Removal Statement of Objectives.pdf	Disaster Debris Removal Statement of Objectives	432 KB	337144	7185228
Attachment A- Pricing Schedule.xlsx	Attachment A- Pricing Schedule	16 KB	337144	7184164
Insurance Requirements.pdf	Insurance Requirements	421 KB	337144	7184077
General Terms and Conditions.pdf	General Terms and Conditions	234 KB	337144	7184065
Vendor Supplemental Information Form.pdf	Vendor Supplemental Information Form	196 KB	337144	7184069
CIQ - Conflict of Interest Questionaire.pdf	Conflict of Interest Questionnaire	101 KB	337144	2695001
Work History Form.pdf	Work History Form	265 KB	337144	7184074
Debris Management Plan.pdf	Attached is the latest version of the Debris Management Plan.	9.64 MB	337144	7201718

Attachment Preview

2026-0201-AC

Disaster Debris Removal

Statement of Objectives

2026-0201-AC

Disaster Debris Removal

Statement of Objectives

Contents

1. Background/Introduction.................................................................................................................1

2. Definitions ........................................................................................................................................1

3. Objectives .........................................................................................................................................5

4. Current Environment........................................................................................................................5

5. Scope of Effort..................................................................................................................................5

6. Constraints .......................................................................................................................................5

7. Tasks/Deliverables............................................................................................................................6

8. Omitted

9. Omitted

10. Project Communications and Status Reporting ............................................................................ 18

11. Omitted ......................................................................................................................................... 18

12. Desired Skills and Knowledge........................................................................................................ 18

13. Contractor Employee Requirements............................................................................................. 18

14. Work History/Past Performance ................................................................................................... 19

15. Insurance ....................................................................................................................................... 19

16. Omitted

17. Omitted

18. Data Ownership............................................................................................................................. 19

19. Omitted

20. Assignment .................................................................................................................................... 19

21. Omitted

22. Omitted

23. Travel ............................................................................................................................................. 20

24. Period of Performance .................................................................................................................. 20

25. Place and Hours of Performance................................................................................................... 20

26. Proposal Response Format............................................................................................................ 20

27. Evaluation Criteria ......................................................................................................................... 22

28. Best and Final Offer ....................................................................................................................... 23

2026-0201-AC

Disaster Debris Removal

Statement of Objectives

1. BACKGROUND/INTRODUCTION

City of Plano (“the City”) is soliciting proposals from qualified and experienced Offerors for stand-by

contracts for disaster debris clearance and removal services in the event of a natural or man-made

disaster. Services will include the clearance, demolition, removal, reduction, disposal, and hauling of

disaster debris as directed by the City.

The City is vulnerable to numerous natural and man-made hazards. Following a large emergency or

disaster, City resources for debris management activities can overwhelm the City’s assets and capabilities.

Most roads in the City of Plano are maintained by the City. The exceptions to this include US 75 (Central

Expressway), State Highway 121 (Sam Rayburn Tollway), the Dallas North Tollway, and President George

Bush Turnpike. US 75 is maintained by the Texas Department of Transportation (TxDOT); and the Sam

Rayburn Tollway, Dallas North Tollway and President George Bush Turnpike are maintained by the North

Texas Tollway Authority (NTTA).

Due to the wide expanse of roads and public lands in the City, it is necessary to address debris

management activities in the City to ensure timely and efficient handling of debris pickup and disposal.

Expeditious debris clearance, removal, and disposal efforts can mitigate potential threats to health, safety

and welfare to the citizens of Plano.

This Statement of Objectives (SOO) identifies the broad, basic, top-level objectives of the acquisition and

is used as a focusing tool for both the City of Plano and Offerors. While requirements are listed, it is the

City’s intent to provide maximum flexibility to allow for each Offeror to propose an innovative approach

that it believes meets the requirements and should be considered by the City.

2. DEFINITIONS

2.1 Applicant

State agency, local government, or eligible private nonprofit organization that intends to apply

for Federal Emergency Management Agency (FEMA) Public Assistance grants.

2.2 Authorized Representative

City employees and/or contracted individuals designated by the City.

2.3 Burning

Reduction of woody debris by controlled burning. Woody debris can be reduced in volume by

approximately 95 percent through burning. Air curtain burners are recommended because they

can be operated in a manner to comply with clean-air standards.

2.4 Chipping or Mulching

Reducing woody related material by mechanical means into small pieces to be used as mulch or

fuel. Woody debris can be reduced in volume by approximately 75 percent, based on data

obtained during reduction operations. The terms “chipping” and “mulching” are often used

interchangeably.

2.5 Cleanup Crew

A group of individuals and/or an individual working for the Contractor collecting disaster debris.

2026-0201-AC

Statement of Objectives

Page 1/23

2.6 Construction and Demolition (C&D) Debris

Any type of solid waste resulting from the construction of new buildings or remodeling

structures, or the demolition of any building or structure.

2.7 Debris

Scattered items and materials that were broken, destroyed, or displaced by a natural disaster.

Examples: trees, construction and demolition material, personal property.

2.8 Debris Clearance

Clearing the major road arteries by pushing debris to the roadside to accommodate emergency

traffic.

2.9 Debris Management Site (DMS)

A location to temporarily store, reduce, segregate, and/or process debris before it is hauled to a

final disposal site.

2.10 Debris Project Manager

The Assistant Director of Public Works, or designee, will function as the City Debris Project

Manager.

2.11 Debris Removal

Picking up debris and taking it to a temporary storage site, permanent landfill, recycling facility,

or other reuse or end-use facility.

2.12 Demolition

The act or process of reducing a structure, as defined by the State of Texas or local code, to a

collapsed state. It contrasts with deconstruction, which is the taking down of a building while

carefully preserving valuable elements for reuse.

2.13 Designated Areas

The designated area for debris removal is bounded by City of Plano limits and includes all public

ROWs, easements, parks, and debris staging areas within the City. The City may also authorize

the Contractor to remove debris from non-City roadways or other areas, as directed in writing

by the City.

2.14 Eligible

Eligible means qualifying for and meeting the most current stipulated requirements of the FEMA

Public Assistance grant program, FEMA PAPPG and all current FEMA fact sheets, guidance

documents and disaster-specific documents. Eligible also includes meeting any changes in

definition, rules, or requirements regarding debris removal reimbursement as stipulated by

FEMA during the course of a debris removal project.

2.15 Final Debris Disposal

Placing mixed debris and/or residue from volume reduction operations into an approved landfill.

2.16 Grinding

Reduction of disaster-related vegetative debris through mechanical means into small pieces to

be used as mulch or fuel. Grinding may also be referred to as chipping or mulching.

2026-0201-AC

Statement of Objectives

Page 2/23

2.17 Hazardous Waste

Any waste or combination of wastes of a solid, liquid, contained gaseous or semi-solid form

which because of its quantity, concentration, or physical, chemical or infectious characteristics

may:

Cause or significantly contribute to an increase in mortality or an increase in serious

irreversible or incapacitating reversible illness; or

Pose a substantial present or potential hazard to human health or the environment

when improperly treated, stored, transported, disposed of, or otherwise managed.

Also includes material and products from institutional, commercial, recreational, industrial, and

agricultural sources that contain certain chemicals with one or more of the following

characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3)

Corrosive and/or 4) Reactive. Such wastes may include, but are not limited to, those that are

persistent in nature, assimilated, or concentrated in tissue or which generate pressure through

decomposition, heat, or other means. The term does not include solid or dissolved materials in

domestic sewage or solid dissolved materials in irrigation return flows or industrial discharges,

which are point sources subject to state or federal permits.

2.18 Household Hazardous Waste (HHW)

Used or leftover contents of consumer products that contain chemicals with one or more of the

following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2)

Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include

small quantities of normal household cleaning and maintenance products, latex and oil based

paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides, and propane gas

cylinders.

2.19 Illegal Dumping

Dumping garbage, rubbish, debris, fill or other material in unauthorized areas.

2.20 Monitoring

Actions taken to ensure that a Contractor complies with the contract scope of work and does so

within FEMA debris eligibility guidelines.

2.21 Municipal Solid Waste

Waste generated from households, businesses, and institutions within a municipality. This can

include everyday items like garbage, recyclables, and yard waste. Proper management of

municipal solid waste is crucial after a disaster to prevent health hazards and environmental

contamination.

2.22 Mutual Aid Agreement

A written understanding between communities, states, or other government entities delineating

the process of providing assistance during a disaster or emergency.

2.23 Public Assistance Program and Policy Guide (PAPPG)

This fifth edition FEMA publication applies to incidents declared on or after January 6,

2025 and serves as the comprehensive, consolidated resource for Public Assistance

Program policies throughout the disaster recovery lifecycle.

2026-0201-AC

Statement of Objectives

Page 3/23

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

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