Project Information

Bid Title

Request for Proposals to Install Playground Equipment

Issuing Agency

Oconomowoc city

Location

Wisconsin

Published Date

Jan 27, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals to Install Playground Equipment
Category:	Bid Postings
Status:	Open

Description: The City of Oconomowoc Parks Dept is requesting proposals for design and installation of 1 modular play structure, independent swing set, playground surfacing and related equipment / materials for Hawthorne Ridge Park in the City. See related document for bid specifications. Publication Date/Time: 1/27/2026 12:00 AM Closing Date/Time: 2/26/2026 4:00 AM Contact Person: Bryan Spencer, Parks, Rec and Forestry Superindent bspencer@oconomowoc-wi.gov Miscellaneous: Playground designs / proposals are to be received no later than 4:00 PM February 26, 2026 at the Oconomowoc Community Center, 220 W Wisconsin Ave, Oconomowoc in a sealed envelope marked “Hawthorne Ridge Park Playground Equipment”. Proposals arriving after the prescribed time and date will not be accepted. Proposals will not be opened & read aloud; no substitutions will be considered; and No Fax Proposals will be accepted. Related Documents: RFP Specifications Hawthorne Ridge Park Playground

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Parks, Recreation & Forestry Department

220 W. Wisconsin Ave., Oconomowoc, WI 53066

262-569-2199 Fax: 262-569-3221

January 22, 2026

The City of Oconomowoc Parks, Recreation and Forestry Department is seeking proposals for

new playground equipment consisting of one (1) modular play structure, independent swing set,

playground surfacing and related equipment/materials as detailed and specified in the attached

documentation.

The proposal shall consist of providing design, materials, and installation for a replacement

neighborhood playground at Hawthorne Ridge Park, 1180 Shoal Ridge Rd in the City of

Oconomowoc. The new play structure, swing set, and related equipment/materials are to be

constructed of aluminum or steel posts and have steps, transfer points and decks included (no

wood will be permitted). All equipment must consist of new and unused material. The proposal

shall also include the provision of fiber type, fall absorbing wood surfacing material around all

equipment as indicated in the specifications. The proposal must meet or exceed the current CPSC

guidelines, ASTM standards and IPEMA certification and the most recent requirements and intent

of the Americans with Disabilities Act (ADA) for accessibility, play components and design.

Sealed proposals shall be delivered to the Parks, Recreation and Forestry Department main

office, 220 W. Wisconsin Avenue, Oconomowoc, WI 53066, no later than 4:00 p.m., Central

Daylight Time, on Thursday, February 26, 2026. The proposal form furnished by the City shall be

properly completed by the interested firm representative. The City reserves the right to reject

any and all quotes and to select the proposal best suited to its purpose. All proposals shall remain

firm and may not be withdrawn for a period of 60 days after the opening date without the

consent of the City of Oconomowoc. Installation of the approved equipment must be completed

no later than October 31, 2026.

Bryan Spencer

Bryan Spencer

Superintendent of Parks and Forestry

City of Oconomowoc

(262) 569-2180

Parks, Recreation & Forestry Department

220 W. Wisconsin Ave., Oconomowoc, WI 53066

262-569-2199 Fax: 262-569-3221

PLAYGROUND EQUIPMENT PROPOSAL QUOTE REQUIREMENTS & CONDITIONS

1.0 SCOPE AND CLASSIFICATION

The City of Oconomowoc Department of Parks, Recreation & Forestry is soliciting proposals

for the design, furnishing of materials and installation of playground equipment to Westover

Park as specified herein and indicated below:

• Approximate area: Open space, playground should be constructed in the designated

space

• Required equipment:

- One (1) modular structure

- Independent swing set

- Related individual play equipment

- Shaded cover to one or more components

- Appropriate user signage

NOTE: Proposed equipment must provide age-appropriate play equipment for ages 5 – 12.

This may be accomplished through one structure designed in a manner to separate the age

groups by the location and nature of the play components. Other free-standing equipment

will be considered in accomplishing this objective.

OTHER:

• Access to the required modular play structure may be achieved through transfer points

or modules.

• The quote proposal shall also include the provision of fiber type wood, full absorbing,

surfacing as required for the designated area where the new equipment will be located.

• All equipment/items shall be new and current year’s product.

• No wooden play equipment will be allowed.

1.01 EXAMINATION OF PLANS, SPECIFICATIONS AND WORK

The quoter is required to examine carefully the site of the proposed work, the proposal,

plans, specifications and contract forms prior to submitting a quote. The submission of a

proposal shall consider conclusive evidence that the quoter has made such examination

and is satisfied as to all the conditions, contingencies, provisions and requirements of the

contract documents.

1.02 PREPARATION OF PROPOSALS AND FORM OF QUOTE

A. The quoter must submit the proposal on the forms furnished and here unto attached.

The quoter shall specify unit prices and a lump sum price for each of the separate

Parks, Recreation & Forestry Department

220 W. Wisconsin Ave., Oconomowoc, WI 53066

262-569-2199 Fax: 262-569-3221

items called for in the proposal form and the gross sum to perform all the work

specified. All writing shall be done in ink.

B. The quoter must sign the proposal correctly. If the proposal is offered by an

individual, name, office and post office address must be shown; if made by a firm or

partnership, office and post office addresses of each member of the firm or

partnership must be given. If offered by a corporation, the person signing the

proposal must give the name of the State under which the corporation was chartered.

Anyone signing the proposal as agent must file legal evidence of authority to do so,

and the signature is binding upon the firm or corporation.

C. Design Plans - All proposals must include a design plan at a scale of 1-inch equals 10

feet for the modular play structure. The area design plan must also show the

complete layout of the modular play structure with all the attached components,

swing sets, any proposed free-standing equipment, playground border and indicate

the required use zones for the equipment with a square footage calculation of

surfacing material required for the area. The design plans shall also include a clear

concise list of all proposed play components. Quoter shall include their name and

phone number on their respective design plans. Failure to provide these plans with

your quote will result in the rejection of your quote. A three-dimensional perspective

drawing of each modular play structure must also be submitted. Multiple designs may

be submitted if contractor so desires.

D. The following additional items are required with the proposal:

• Itemized Play Component List – Each proposal must include a complete and

detailed itemized list of each play component or piece of play equipment

comprising this proposal. This list shall include all support posts, decks, roofs,

kick plates, playground border, etc. This list must also include, in a clear and easy-

to-read line-item manner, the retail or list price of each play component or piece

of equipment. Failure to provide this required list with your proposal will result

in the rejection of your proposal.

• Individual specification sheets of component parts

• Factory warranty

• Insurance Certificate for manufacturer and distributor

• List of area installations with phone numbers

E. The complete proposal (containing the quote proposal form, the design plan, and the

additional items listed above in 1.02-D shall be placed in a sealed envelope so marked

as to indicate the description of the work to which it applies and the name of the

quoter. Proposals will be received at the designated place in this proposal until the

hour and the date specified, no later.

Parks, Recreation & Forestry Department

220 W. Wisconsin Ave., Oconomowoc, WI 53066

262-569-2199 Fax: 262-569-3221

1.03 QUOTE COST CEILING

Quote prices for this work shall include all labor, design services, furnishing of materials,

and installation shall not exceed the following quote ceiling:

Not to exceed

Hawthorne Ridge Park Playground (Ages 5-12)

$ 70,000

(Modular play structure, swing set, related equipment/materials, signage, surfacing)

1.04 CONSIDERATION OF PROPOSALS

After the proposals have been opened and reviewed for compliance, they shall be

evaluated by staff and considered by the City of Oconomowoc Parks and Recreation Board

for award. The award of the quote shall be based upon the total aggregate proposal

utilizing the following evaluative criteria in order of importance:

A.

Play Value

• Quality vs. number of components (including any proposed free-

standing equipment)

B.

Layout/Design

• Accessible features and method of access

• Variety of play events

• Circulation

• Expandability

• Utilization of shade elements

C.

Maintenance

• Durability/Performance

D. Safety

• Fall zones, platform heights, slide design, play components,

enclosures, circulation patterns

E.

Overall Impression and Visual Appeal of Proposal and Equipment

F.

Warranty and Insurance

G.

Cost

Before the quote is awarded, the quoter may be required to furnish a complete statement

of the origin, composition, and manufacturer of any or all materials to be used in the

construction of the work, together with samples, which may be subjected to tests, to

determine their quality and durability for the work.

Parks, Recreation & Forestry Department

220 W. Wisconsin Ave., Oconomowoc, WI 53066

262-569-2199 Fax: 262-569-3221

1.05 REJECTION OF PROPOSALS

The Owner reserves and has the right to reject any and all proposals. Proposals may be

rejected if they show any alterations of form, additions or amendments not called for,

conditional or alternate quotes unless called for, incomplete quotes, erasures, or

irregularities of any kind. Proposals in which the unit prices for other items or proposals

in which unit prices are not submitted for each item of work listed may be rejected. The

Owner reserves the right to waive technicalities as to changes, alterations, or reservations,

to delete work items from the proposal, and to make the award to the quoter(s) whose

proposal is deemed most advantageous to the Owner.

1.06 COMPETENCY OF QUOTERS

The quoter must, if requested, satisfy the local governing body of their practical and

financial ability to perform the work on which they quote. The Owner reserves the right

to disregard the quote of any quoter who is, in the judgment of the Owner or municipality,

incompetent or otherwise unreliable for the performance of the work on which they

quote.

1.07 AWARD OF CONTRACT AND FOLLOW-UP SERVICE

A. The Contract shall be deemed awarded when a written notice of award and/or

purchase order is delivered to the address of the quoter given in the proposal.

B. Upon completed installation of all playground equipment, the vendor, or their

qualified representative, must, within 5 work days of final work completion, inspect

the completed play equipment installation and submit to the Parks, Recreation and

Forestry Department a certificate of written acceptance of all work, including a

completed play equipment safety audit performed according to the requirements of

the National Playground Safety Institute (NPSI) by a NPSI certified playground safety

auditor.

1.08 DEADLINE FOR DELIVERY OF PRODUCTS AND SERVICE

A. Award of this contract is scheduled for approval by the City of Oconomowoc Parks and

Recreation Board in March 2026.

B. The complete installation of all required play equipment, playground borders, age-

appropriate signs, and safety surface material must be completed no later than

September 31, 2019, unless otherwise approved in writing by the City of

Oconomowoc.

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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