Project Information

Bid Title

Waterline Repair: Camden-Hanover Project

Issuing Agency

City of Ventura

Location

California

Published Date

Feb 27, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000869

Original Source

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Project Description

Bid Number:	P-130000869
Bid Title:	Waterline Repair: Camden-Hanover Project
Category:	Public Works Maintenance Projects
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for the Waterline Repair: Camden-Hanover Project, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Tuesday, March 31, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 2/27/2026 12:00 AM Closing Date/Time: 3/31/2026 4:00 PM Pre-bid Meeting: 3/12/26 at 10:00AM Related Documents: P-130000869 Camden Lanes Project Attachment A - Camden_Hanover_Site_Map Attachment B - Plan View - Hanover to Camden Emergency Attachment C - Specification No 2019-096 Attachment D and E Attachment F

Attachment Preview

Request for Proposal No. P-130000869

Friday, February 27, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for the Waterline Repair: Camden-Hanover Project, in accordance with this Request

for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Tuesday, March 31, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

1

Request for Proposal No. P-130000869

Waterline Repair: Camden-Hanover Project

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Proposal Submission

1.3.

Mandatory Pre-Bid Meeting

1.4.

Question and Answer Period

1.5.

Faithful Performance Bond

1.6.

Elevated Consultant Interviews

1.7.

Proposal Format

1.8.

Insurance Requirements

1.9.

Agreement Prices

1.10. Contract

1.11. Subcontracting

1.12. Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Scope of Work

2.2.

Project Schedule

2.3.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment “A” – Camden Hanover Site Map

• Attachment “B” – Plan View

• Attachment “C” – Specification No. 2019-096

• Attachment “D” – General Provisions for Standard Form Contracts

• Attachment “E” – Small Local Business Purchasing Preference Certification

• Attachment “F” – General Services Agreement

EXHIBITS

• Exhibit “A” – General Services Agreement (SCOPE OF SERVICES) Left blank

intentionally

• Exhibit “B” – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit “C” – General Services Agreement (INSURANCE REQUIREMENTS)

• Exhibit “D” – General Services Agreement (FEDERALLY FUNDED AGREEMENTS)

• Exhibit “D-1” – General Services Agreement (CERTIFICATION REGARDING DRUG-

FREE WORKPLACE REQUIREMENTS)

• Exhibit “D-2” – General Services Agreement (DEBARMENT AND SUSPENSION

CERTIFICATION)

• Exhibit “D-3” – General Services Agreement (APPENDIX A, 44 C.F.R. PART 18-

CERTIFICATION REGARDING LOBBYING)

2

1. INSTRUCTIONS TO BIDDERS

1.1 Request for Proposal Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Request for Proposal No. P-130000869

Waterline Repair: Camden-Hanover Project

Friday, February 27, 2026

Thursday, March 12, 2026, at 10:00AM PST

Monday, March 16, 2026, at 2:00PM PST

Wednesday, March 18, 2026

Tuesday, March 31, 2026, at 4:00PM PST

1.2 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative, Nicole Supan at nsupan@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.3 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held at Marina Park at 2950 Pierpont Blvd., Ventura, CA

93001, on Thursday, March 12, 2026, at 10:00AM PST. Attendance of the Pre-Bid Meeting

is mandatory to submit a response to the RFP. Proposals submitted on which the Pre-Bid

Meeting has not been attended will be considered non-responsive and rejected. Please RSVP

no later than Wednesday, March 11, 2026, at 3:00PM to the Purchasing Representative,

Nicole Supan, at nsupan@cityofventura.ca.gov to reserve your spot in the meeting.

1.4 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Monday, March

16, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All

questions will be answered in the form of an addendum.

1.5 Faithful Performance Bond

The successful bidder must provide the City with a bond conditioned upon the faithful

performance of the contract. This may take the form of a bond executed by a surety company

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Request for Proposal No. P-130000869

Waterline Repair: Camden-Hanover Project

authorized to do business in the State of California and approved by the City, an endorsed

Certificate of Deposit, or a money order or a certified check drawn on a solvent bank. The

bond shall be in a sum equal to one hundred percent (100%) of the amount of the contract

price.

1.6 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.7 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.8 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “F” General

Services Agreement.

1.9 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.10 Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “F” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “F” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.11 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

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Request for Proposal No. P-130000869

Waterline Repair: Camden-Hanover Project

1.12 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

5

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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