Project Information

Bid Title

Garden City Fire Station Bid Pack 2 - Mechanical

Issuing Agency

Garden City city

Location

Michigan

Published Date

Dec 16, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01-05-1200-2

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01-05-1200-2
Bid Title:	Garden City Fire Station Bid Pack 2 - Mechanical
Category:	Bid Postings
Status:	Open

Description: Scope of Work – Mechanical Services The HVAC Contractor shall provide a complete, fully functional heating, ventilation, and air conditioning system. The scope includes, but is not limited to, the following: General Requirements: Provide all equipment, ductwork, piping, insulation, controls, and accessories for fully operational system(s). Coordinate installation with CM to avoid conflicts and ensure efficiency. Comply with all applicable federal, state, and local codes, including ASHRAE standards and NFPA requirements. Provide engineering, shop drawings, product data, and samples for approval. Demolition/Removal: Remove existing HVAC equipment, ductwork, and associated systems as indicated. Equipment and components removed will not be disposed of and will be stored on site per direction of the CM. Ensure safe disposal of refrigerants, oils, and other regulated materials. New System Installation: Provide energy-efficient equipment meeting MMBC requirements. Balance and test systems for proper air flow, water flow, and control functionality. Commissioning & Training: Participate in commissioning activities with Owner and Construction Manager. Provide operator training and O&M manuals for all installed systems. Publication Date/Time: 12/16/2025 12:00 PM Closing Date/Time: 1/5/2026 12:00 PM Pre-bid Meeting: MANDATORY 12/23/25 @ 10:00am Related Documents: Combine BP2 - Mechanical

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NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that SEALED BIDS will be received at the Office of the

Clerk/Treasurer, located in the Civic Center, 6000 Middlebelt Road, Garden City,

Michigan 48135-2499, on or before January 5th, 2026, before 12:00pm EST

(noon) for the following item:

Garden City Fire Station – Bid Pack 2 - Mechanical

Two (2) copies of the bid proposals will be received by: City of Garden City

Attention: Garden City Fire Station – Bid Pack 2 - Mechanical

6000 Middlebelt Road

Garden City, MI 48135

Until January 5th, 2026, before 12:00pm

Bids shall be publicly opened and read on:

January 5th, 2026, at 12:30 pm EST at:

City of Garden City

Clerk’s Office

6000 Middlebelt Road

Garden City, MI 48135

Garden City has partnered with BidNet as part of the Michigan Inter-governmental Trade Network

and will post their bid opportunities to that site. As a vendor, you can register with the Michigan

Inter-governmental Trade Network and be sure that you will see all available bids and

opportunities. This information can be found on the City's website at

http://www.gardencitymi.org/218/Purchasing.

Any RFI's should be directed to Metrix Management

at Mike@MetrixMgmt.com before December 30th, 2025, by 12:00 pm

Bids should be submitted in a sealed envelope marked sealed bid for

“Mechanical Services BP2 – Garden City Fire Station Renovation”

INSTRUCTIONS TO BIDDERS

Defined Terms

Disputes with respect to the definitions of any terms shall be resolved by Metrix Management.,

(“CONSTRUCTION MANAGER”). The term “Successful Bidder” shall mean the qualified Bidder

but not necessarily the lowest Bidder to whom The City of Garden City (“OWNER”) (on the basis of

OWNER’s and CM’s evaluation) makes an award.

Bid Submission Requirements

1. All Bidding Documents are available through the CONSTRUCTION MANAGER.

2. OWNER and CONSTRUCTION MANAGER, in making copies of Bidding Documents

available on the above terms, do so only for the purpose of obtaining bids for the work and do

not confer a license or grant for any other use of the Bidding Documents by the Bidder.

3. Bids must have detailed breakdown of costs (labor, materials, equipment, and unit pricing

where applicable).

4. The Construction Manager and Owner reserve the right to reject any or all bids, waive

irregularities, and accept the bid deemed most advantageous.

Qualifications of Bidders

To demonstrate qualifications to perform the work, each Bidder must be prepared to submit, within five

(5) days of OWNER’s or CONSTRUCTION MANAGER’s request, written evidence of any

information deemed necessary by the CONSTRUCTION MANAGER for bid evaluation, including,

but not limited to, previous experience (upon request), evidence of authority to conduct business in the

jurisdiction where the project is located or covenant to obtain such qualification prior to award of the

contract. Failure to submit any such data within the five (5) day period shall give the OWNER and the

CONSTRUCTION MANAGER the right to finally reject the CONTRACTOR’s bid.

Examination of Contract Documents and Site

1. Before submitting a bid, each Bidder must (a) examine the Contract Documents thoroughly;

(b) visit the site to familiarize itself with local conditions that may, in any way, affect cost,

progress or performance of the work; (c) familiarize itself with federal, state and local laws,

ordinances, rules and regulations that may, in any way, affect cost, progress or performance of

the work; and (d) study and carefully correlate Bidder’s observations with the Contract

Documents.

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2. Request may be made for the identification of those reports of investigations and tests of

subsurface and latent physical conditions on the site or otherwise affecting cost, progress or

performance of the work, which have been relied upon by CONSTRUCTION MANAGER in

preparing the Contract Documents. OWNER may make copies of such reports available to any

Bidder requesting them. Before submitting its

bid, each Bidder shall, at its own expense, prepare additional investigations and tests as the

Bidder may deem necessary to prepare its bid for performance of the work. The OWNER

and CONSTRUCTION MANAGER make no guarantee as to the accuracy or the

completeness of the reports. Nor are they included in the Contract Documents.

3. On request, OWNER will provide each Bidder access to the site to conduct investigations and

tests as each Bidder deems necessary for submission of his bid.

4. It is the responsibility of the CONTRACTOR to make whatever arrangements it deems

necessary to obtain access to the property that is not included within the project, including, but

not limited to, land necessary to obtain access to the project, land for storage of material and

equipment, etc.

5. The submission of a bid will constitute an incontrovertible representation by the Bidder that it

has complied with every requirement of this Article 4 and all other provisions of the Contract

Documents and that the Contract Documents are sufficient in scope and detail to indicate and

convey understanding of all terms and conditions for performance of the work.

Interpretations

All questions relating to the meaning or intent of the Contract Documents shall be submitted to the

CONSTRUCTION MANAGER in writing. Replies, if any, may be issued if CONSTRUCTION

MANAGER decides it to be in the interest of the project, by addenda mailed or delivered to all parties

recorded by CONSTRUCTION MANAGER as having received the Bidding Documents.

CONSTRUCTION MANAGER reserves the right not to answer questions received less than 1 day

prior to the date for opening of bids. Only questions answered by formal written email will be binding.

Oral and other interpretations or clarifications will be without legal effect.

Contract Time

The number of days within which, or the date by which, the work is to be completed is TBD and will

be determined by published construction schedules to be updated as the project progresses.

Substitute Material and Equipment

The Notice of Award shall be based on the materials and equipment described in the Contract

Documents, although consideration of possible substitute of “like kind and quality” items will be

considered if Bid Alternate is submitted.

Subcontractors

If the CONSTRUCTION MANAGER requires the identity of certain SUBCONTRACTORs and other

persons and organizations to be submitted to OWNER in advance of the Notice of Award, the

Successful Bidder, and any other Bidder so requested shall, within five (5) days after the day of the bid

opening, submit to CM a list of all SUBCONTRACTOR’s and other persons and organizations

(including those who are to furnish the principal items of material and equipment) proposed for those

portions of the work as to which such identification is so required.

Such a list shall be accompanied by an Experience Statement with pertinent information as to similar

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projects and other evidence of qualifications for each such SUBCONTRACTOR, persons and

organization. If OWNER or CONSTRUCTION MANAGER has any objection to any proposed

SUBCONTRACTOR, other person or organization, either may, before giving the Notice of Award,

request the Successful Bidder to submit an acceptable substitute without an increase in bid price. If the

apparent Successful Bidder declines to make any such substitution, the Contract shall not be awarded

to the Successful Bidder. After giving the Notice of Award, if the OWNER or CONSTRUCTION

MANAGER, after due investigation, has reasonable objection to any SUBCONTRACTOR, other

person or organization, either may request the Successful Bidder to provide an acceptable substitute

without an increase in the contract price. In such a case, neither the OWNER nor the CONSTRUCTION

MANAGER shall be liable for any damages or remedies of either the CONTRACTOR or the

SUBCONTRACTOR and other person or organization, of this provision of the Contract prior to the

parties being contractually bound.

Submission of Bids

Bids shall be submitted at the time and place indicated in the “Notice to Bidders” and shall be included

in an opaque sealed envelope that shall be enclosed in a separate envelope with the notation “BID

ENCLOSED” on the face thereof.

Modification and Withdrawal of Bids

1. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner

that a bid must be executed) and delivered to the place where bids are to be submitted at any

time prior to the opening of bids.

2. If, within 24 hours after bids are opened, any Bidder files a duly-signed written notice with

OWNER, and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that

there was a material and substantial mistake in the preparation of his bid, that Bidder may

withdraw his bid and the bid security will be returned. Thereafter, that Bidder will be

disqualified from further bidding on the work.

Opening of Bids

Bids will be opened publicly; they will be read aloud and an abstract of the amounts of the base bids

and major alternates, if any, will be made available after the opening of bids.

Bids to Remain Open

All bids shall remain open for 60 days after the date of the bid opening.

Award of Contract

1. OWNER or CM shall have the right to reject any bid, to waive any and all informalities, to

negotiate contract terms with the Successful Bidder, and to disregard all non-conforming, non-

responsive or conditional bids. Discrepancies between the indicated sum of any column of

figures and the correct sum thereof shall be resolved in favor of the correct sum. However, if,

in the opinion of the CONSTRUCTION MANAGER, the conflict is substantial, then the

OWNER shall have the right to consider the CONTRACTOR’s bid non-uniform, void the bid,

and award the Contract to another Bidder. The CONSTRUCTION MANAGER or OWNER

shall incur no liability to the rejected Bidder.

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2. In evaluating bids, the OWNER and CONSTRUCTION MANAGER shall consider the

qualifications of the Bidders, whether or not the bids comply with the prescribed requirements,

alternates and/or unit prices and any other consideration the OWNER or CONSTRUCTION

MANAGER deems pertinent. OWNER may accept alternates if specifically requested in any

order or combination.

3. The OWNER and CONSTRUCTION MANAGER may consider the qualifications and

experience of SUBCONTRACTORs and other persons and organizations (including those who

are to furnish the principal items or material or equipment) proposed for those portions of the

work as to which the identity of SUBCONTRACTORs and other persons or organizations must

be submitted. Operating costs, maintenance considerations, performance data and guarantee of

materials and equipment also may be considered by OWNER and CONSTRUCTION

MANAGER.

4. The OWNER and CONSTRUCTION MANAGER may conduct such investigations as they

deem necessary to assist in the evaluations of any bid and to establish the responsibility,

qualifications and financial ability of the Bidders, proposed SUBCONTRACTORs and other

persons and organizations to do the work in accordance with the Contract Documents.

5. The OWNER shall have the right to reject the bid of any Bidder who does not pass any such

evaluation to OWNER’s and CONSTRUCTION MANAGER’s satisfaction.

6. If the contract is to be awarded, it will be awarded to the Bidder whose evaluation by OWNER

confirms to OWNER that the award will be in the best interests of the project.

7. If the contract is to be awarded, OWNER will give the Successful Bidder a Notice of Award

within 14 days after the date of the bid opening.

Signing of the Agreement

CM will give a Notice of Award to the Successful Bidder within 14 days after submission. Within 3

days thereafter, CONTRACTOR shall E-Sign all signed counterparts of the Agreement to the CM.

CONSTRUCTION MANAGER will identify that the Contract Documents are fully signed between the

OWNER and CONTRACTOR and such identification shall be binding on all parties.

These instructions to bidders are incorporated in the contract and made a part thereof.

SPECIAL INSTRUCTIONS TO BIDDERS

It is the intent of the OWNER that the CONTRACTOR complete all work as provided in the contract

documents.

Bid Prices

Bid prices shall remain firm for 30 days and shall include all costs associated with materials, equipment,

tools, labor, signing, incidentals and transportation necessary, unless otherwise noted, to fully complete

the project in compliance with the Specifications.

CONSTRUCTION MANAGER

1. The CONSTRUCTION MANAGER, Metrix Management, shall have general supervisory

authority to stop the work whenever such stoppage may be necessary to ensure the proper

execution of the contract. The CONSTRUCTION MANAGER also shall have authority to

reject any work or materials which do not conform to the contract, to resolve any questions

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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