Project Information

Bid Title

Proposal for 2025 DGS Machinery

Issuing Agency

Navajo Nation

Location

Arizona

Published Date

Jan 26, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RE-BID No. 25-06-3730GC

Original Source

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Bid Documents

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Project Description

• Proposal for 2025 DGS Machinery.pdf (1.66 Mb)

Navajo Nation Division of General Services
RE-BID No. 25-06-3730GC

The Navajo Nation Division of General Services (DGS) is seeking qualified suppliers to provide a bid proposal for Heavy Equipment and Machinery.

Attachment Preview

REQUEST FOR PROPOSAL

(REBID) RFP NO: 25-06-3730GC

________________________________________________________________________________

The Navajo Nation Division of General Services (DGS) is seeking qualified suppliers to provide

a bid proposal for Heavy Equipment and Machinery.

The proposal shall include one (1) original and three (3) duplicate copies of the following:

1. Fee Schedule in its own sealed envelope inside the bid packet. Clearly indicate “FEE

SCHEDULE” on the sealed envelope.

The proposer who submits the best proposal in terms of best quality and lowest cost on the

specified materials will be selected. Adherence to the bid instructions is paramount, otherwise, the

bid will be disqualified for non-compliance.

The proposal shall be delivered, in person, in a sealed envelope to:

“2025 DGS Machinery”

(REBID) RFP #: 25-06-3730GC – DO NOT OPEN”

Attn: Shawnevan Dale, Division Director

Division of General Services

ADMINISTRATION BUILDING #1-2nd FLOOR

Window Rock Blvd., Window Rock, Arizona 86515

OR EXPEDITED MAIL TO:

Division of General Services

Attn: Shawnevan Dale, Division Director

Administration Building #1-Second Floor

2559 Indian Route 100

Window Rock, Arizona 86515

“2025 DGS Machinery”

(REBID) RFP #: 25-06-3730GC – DO NOT OPEN”

Bid documents and supplemental information (if applicable) regarding the project is available

online at www.nnooc.org link: Purchasing. If there are any questions regarding this Request for

Proposal call Shawnevan Dale at (928) 871-6311 or email at sdale@navajo-nsn.gov.

Then Navajo Nation reserves the right to reject any and all proposals not within the projected

budget and may elect to award the contract not solely on the bid amount but the bidder’s

qualification. The due date for the proposal is January 30, 2026, at 5:00 pm, MST.

INSTRUCTIONS TO BIDDERS AND GENERAL INFORMATION

SCOPE OF WORK

Equipment must be new. Pricing shall include equipment, warranty, sales tax, freight, discounts,

etc. Shipping and delivery are to the Navajo Nation Facility Maintenance Department in Fort

Defiance, Arizona.

Delivery shall be made within 120 days after a purchase order has been issued. Specifications

regarding warranty on materials shall be included in the proposal.

The Navajo Nation is not responsible for any “Down Time” including late delivery of materials,

any act of negligence on the supplier's part, and any unforeseen occurrence. These are not billable

to the Navajo Nation and will not be considered for payment.

SPECIFICATIONS

See Attached Specifications.

CONDITIONS GOVERNING THE INVITATIONS FOR BIDS

Must be an authorized and fully certified licensed dealership that meets all the standards and

qualifications of the vehicle manufacturers. Since the Navajo Nation is a Sovereign government,

all contracts entered shall comply with all Navajo Nation laws, rules, and regulations as well as

applicable federal laws, rules, and regulations.

AWARD OF BID – REJECTION OF BID

The DGS reserves the right to accept bids all or in part. At the time of acceptance, the DGS also

reserves the right to increase or decrease quantities of any item at the same price bid. The DGS

reserves the right to reject any or all bids or to accept any bid that in its judgment will be in the

best interest of the general public. It is the intention to award the contract to the lowest responsible

bidder best meeting the requirement.

PREFERENCE OF NAVAJO AND INDIAN-OWNED BUSINESS

Preference for Navajo and Indian-owned businesses will be given under the Navajo Nation

Business Opportunity Act, 5 NNC §201 et. Seq. and the Navajo Nation Procurement Act 12 NNC

§303. Certification of Navajo Owned Business will be assured by a certificate held by the Navajo

Business Regulatory Department.

NAVAJO NATION SALES TAXES

All work performed within the territorial jurisdiction of the Navajo Nation is subject to the six

percent (6%) Navajo Sales TAX. 24 N.N.C §601 et. Seq. The Navajo Nation shall withhold from

each payment to the “CONTRACTOR” 6% of the total invoice amount associated with work

performed within the Navajo Nation. This account reflects the Navajo Sales Tax due on such

invoice amount. This 6% shall be transferred to the Office of the Navajo Tax Commission as a

payment of the tax on behalf of the “CONTRACTOR”.

BID INSTRUCTIONS

All bid proposals shall be submitted in a sealed envelope, marked, and addressed as follows:

“2024 DGS Machinery”

(REBID) RFP #: 25-06-3730GC – DO NOT OPEN”

The name and address of the bidding firm should be shown in the upper left-hand corner of the

envelope.

EVALUATION AND CRITERIA

Each bid must be accompanied by a letter of transmittal. The letter of transmittal shall contain the

following:

1. Provide Statements of Qualifications (If Applicable).

2. Identify the name, title, and telephone numbers of the person authorized to negotiate on

behalf of the organization.

3. Certified licensed dealership that meets all standards and qualifications.

4. Navajo Preference Certificate of Eligibility issued by the Navajo Business Regulatory

Department.

5. Required Insurance documents, i.e. Certificate of Liability Insurance.

6. Completed and signed W-9 Form.

7. Completed and signed Navajo Nation Certification Regarding Debarment and Suspension.

The following point criteria will be used by the bid committee in the selection process for contract

award. Proposals will be evaluated to determine the best vendor.

EVALUATION CRITERIA

Bid Organization

a. Typed proposal on 8-1/2” x 11” paper

b. Binding and Indexing

c. One Original bid with 3 copies

Letter of Transmittal

a. Provide Statement of Qualifications

b. Identifying individual(s) as specified above

c. Provide completed and signed documents, Certificate of General

Liability, NN Debarment and Suspension, and W-9 Form.

Conditions Governing the Invitation for Bids

Must be an authorized and fully certified licensed dealership that meets

all the standards and qualifications.

Proposed Cost

a. Equipment

b. Warranty

c. Extended warranty (with cost/without cost)

d. Availability

Total Possible Maximum Score

POINTS

10

15

10

60

95

SCHEDULE OF ACTIVITIES

1. Public Advertisement

2. Proposals Submissions DUE

3. Bid Opening

DEADLINE

January 23, 2026

January 30, 2026

February 3, 2026

AVAILABILITY OF BID DOCUMENTS

Bid Proposal documents are available on the website at www.nnooc.org and at the Navajo Nation

Division of General Services located at the Administration Building #1-2nd Floor, Window Rock,

Boulevard, Window Rock, Arizona 86515 between the hours of 8:00 A.M. and 5:00 P.M. (MST)

Monday through Friday. For more information, contact Shawnevan Dale, Division Director at

(928) 871-6311.

PROPOSAL SUBMISSION

Sealed bid proposals shall be submitted to the Navajo Nation Division of General Services,

Administration Building #1-Second Floor, 2559 Indian Route 100, Window Rock, Arizona 86515

before 5:00 p.m. on January 30, 2026. Respondents who are expedited mailing their proposals

should allow sufficient time for expedited mail delivery to ensure receipt by the time specified.

Late proposals will not be accepted.

BID OPENING

The Bid Opening meeting is scheduled for February 3, 2026 @10:00 am. The location will be at

the Division of General Services, Window Rock, AZ 86515.

WITHDRAWAL OF BID

No bid proposal shall be withdrawn for 60 calendar days after the opening of the bid without the

consent of the owner.

DEVIATIONS

All specifications listed are intended to be preferred design and performance. Where deviations

from the specification are necessary, the bidder will render equivalent reliability or performance.

If there is insufficient room for detailing deviation, please indicate “see deviation” and attach,

clearly indicating the bullet number on any such attachments. Failure to detail all such deviations

will provide a basis for rejection of the entire proposal. Substantial deviations will not be

considered.

SPECIFICATIONS

2025 Skytrak 8042 Telehandler Forklift

(With Standard Carriage-50”)

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