Project Information

Bid Title

RFP: Water Treatment Chemicals - Available until April 2, 2026

Issuing Agency

City of Monroe

Location

North Carolina

Published Date

Mar 3, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP: Water Treatment Chemicals - Available until April 2, 2026 (PDF)

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Sealed bids will be received by the City of Monroe for the furnishing of Various Water Treatment

Chemicals, as specified, until 2:00 PM Eastern on April 2, 2026, at City of Monroe Energy

Services; 2201 Walkup Avenue; Monroe, NC 28110, at which time the bids received will be

opened and publicly read aloud. Vendor is also responsible for delivering the PAC product

samples to EPS by April 2, 2026.

All bids shall be valid for a period of 90 days pending lab testing, Council approval and awarding

of contract(s).

Any questions regarding this bid, please contact Monica C. Bulos at 704-282-4603 or

mbulos@monroenc.org.

The City of Monroe reserves the right to reject any and all proposals and waive any formalities as

may be permitted by law. Award will be made based on the most responsive/responsible offer.

___________________________________

Monica C. Bulos, Purchasing Assistant

Please publish one time

Date: ASAP

Monroe Enquirer Journal

PLEASE CONFIRM RECEIPT OF THIS TO MONICA AT 282-4603 or

mbulos@monroenc.org. THANKS!!!

BID PACKET

City of Monroe

Water Resources Department

Treatment Chemicals

Annual Bid

Effective Dates July 1, 2026 – June 30, 2027

City of Monroe Energy Services Building

2201 Walkup Avenue Monroe, North

Carolina 28110

WATER AND WASTEWATER TREATMENT CHEMICALS

NOTICE AND INSTRUCTIONS TO BIDDERS

Sealed bids will be received by the City of Monroe, North Carolina for the furnishing of

chemicals, as specified, at the City of Monroe Energy Services Building, 2201 Walkup Avenue,

Monroe, North Carolina 28110. This is a formal bid process. After the set time, the bid

tabulation will be emailed to participating parties.

Bidder will be required to comply with applicable statutes and regulations.

If mailing/shipping, the addresses are:

Via USPS MAIL:

Via Carrier (FedEx, UPS, DHL, etc):

Annual Chemical Bid Opening, City of Monroe

Attn: Monica Bulos

Attn: Monica Bulos

PO Box 69

2201 Walkup Avenue

300 W. Crowell Street

Monroe, North Carolina

Monroe, North Carolina

28110

28111-0069

Bidder will be required to comply with all applicable statutes and regulations. No bids will be

accepted via email or fax for this offering.

Chemicals must meet ALL specifications and be the kind and type specified, or an approved

equivalent. Price quote must be on the basis of delivery to Monroe, North Carolina. Quoted

price should not include any sales or usage taxes, but should only reflect the actual bid price of

the chemicals. Selected vendors for chlorine and sulfur dioxide may charge a reasonable one-

time refundable deposit on gas cylinders with the first delivery, but may not charge thereafter for

cylinders exchanged in good condition. The deposit shall be fully refunded with acceptable

return of cylinders at the end of the contract period.

The City of Monroe reserves the right to reject any and/or all bids received, or to select the bid(s)

which, in our opinion, is in the best overall interest of the City. The City reserves the right to make

single or multiple awards. The City reserves the right to waive any formalities as may be permitted

by law. The City reserves the right to offer this bid and supporting documentation to other entities

that may have a desire to “piggyback” from said award.

Complete specifications shall be included on all chemicals. Bidder must meet all of the

requirements for bid(s) to be considered.

All bids shall be valid for a period of 365 days or until the next opportunity to bid has been

issued, reviewed, Council approved (if needed), and awarding of contract(s).

TRADE SECRETS:

This Invitation to Bid and all proposer responses are considered public information, except

for trade secrets specifically identified in writing by the Proposer, which will be handled

according to State Statute or other laws. Any section of the Proposer’s response package

that is deemed to be a trade secret by the Proposer shall be submitted in a separate envelope

clearly marked “TRADE SECRET INFORMATION- DO NOT DISCLOSE.”

____________________________________________________________________

Monica C. Bulos, Purchasing Assistant

SUPPLEMENTAL TO SPECIFICATIONS

NOTICE TO:

ALL CHEMICAL SUPPLIERS

The City of Monroe's contracts on water and wastewater treatment chemicals expire annually.

Please submit a firm quotation on all chemicals listed on the proposal page. The bid quotations

MUST BE FIRM FOR ONE YEAR. Chemicals bid under this RFQ may be ordered starting in

June unless the present contract price represents a savings to the City. If the present price is used

for June, this RFQ pricing will be in effect for the annual period beginning on July 1.

All quotes for chemicals stated as “dry weight basis” shall be based upon the dry weight content

of the specified chemical at purity. Truck must be equipped with air for off loading of chemical(s)

if required.

Estimated yearly quantities are based upon the best information available to City at this time. Due

to variability in treatment plant processes, actual quantities required during contract period may

be more or less than estimated. The City's estimated quantities do not represent any guarantees.

IF THERE ARE DEMURRAGE CHARGES OR PUMPING CHARGES, THESE MUST

BE INCLUDED IN THE BID PRICE. NO COMPRESSED AIR WILL BE FURNISHED

BY THE OWNER AT THE DELIVERY LOCATIONS.

DELIVERY: Delivery on all chemicals is to be made at various times throughout the period on

dates and times specified by the City. Exceptions to City specified dates and times must be cleared

through the appropriate Superintendent in the Water Resources Department or shipment may not

be accepted. All shipments will be FOB, Monroe, North Carolina by motor freight. Delivery will

be to the John Glenn Water Treatment Plant OR City of Monroe Waste Treatment Plant as

specified on corresponding City of Monroe Purchase Order(s).

Bidders are not required to provide quotes for every chemical listed on the proposed sheet but shall

clearly mark quotes in the correct spaces provided for the chemicals bid. The City of Monroe

may award separate chemicals to separate bidders or all chemicals to one bidder, depending on

prices quoted for each chemical.

ADJUSTMENTS TO SERVICING FEE(S) DUE TO FUEL ESCALATION OR

DE-ESCALATION

In consideration of fluctuations in fuel prices, the City will allow fuel surcharges during the term

of the contract. The surcharge rate will be based on the following chart and the Retail On-Highway

Diesel Price - Central Atlantic as published by the U.S. Department of Energy’s Energy

Information Administration for the first Monday in the quarter designated and will be applied to

the current base contract price or chemicals transported

(

http://tonto.eia.doe.gov/oog/info/gdu/gasdiesel.asp) . No surcharge will be applied on top of

another one.

The City will accept surcharge adjustments no more than once a quarter beginning with the second

quarter of the contract. The first quarter will begin on the first Monday of the month following

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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