Project Information

Bid Title

Master Plan Greenville Area Recreation & Community Center

Issuing Agency

City of Greenville

Location

Michigan

Published Date

Nov 3, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project	Bid/Proposal	Bid Opening Date & Time	bid Tab
Master Plan Greenville Area Recreation & Community Center	Proposal Packet	Pre-Bid Tour: November 10, 2025, at 2:00 pm at 900 E. Kent Rd. Greenville, MI Bids Due: November 25, 2025, at 2:00 pm Zoom Meeting Link https://us02web.zoom.us/j/8821090714 Meeting ID: 882 109 0714 Join By Phone 1-312-626-6799 US (Chicago)	Bid Tab

Attachment Preview

Request for Proposals

Master Plan for the Greenville Recreation & Community Center

Proposal Due November 25, 2025

1

Introduction:

The Greenville Area Recreation and Community Center (GARCC), 900 E. Kent Road, was built in the mid-

1970s. It continues to play a vital role for the City of Greenville, but it is believed that some of the spaces

could be better arranged to meet the needs of current uses. It is desired to secure the services of a

qualified firm to review the current building layout, current uses, user groups, the demographics of the

area and any other means to make recommendations for improvements to better suit the needs of today

and projected needs of the future. Preliminary architectural plans will be an objective of this process

along with estimated costs of recommended improvements for budgeting purposes.

The City will receive Statements of Qualifications (SOQ) from firms until 2:00 pm on Tuesday, November

25, 2025. The following paragraphs describe the Greenville Area Recreation and Community Center and

the required elements of the SOQ.

Description:

The Greenville Area Recreation & Community Center (GARCC) was built in 1976 to support cultural and

recreational activities for the people residing in the Greater Greenville Area. The community center is

used by many organizations throughout the year, including the Flat River Community Players and the

Hans Christian Andersen Children’s theater; the public can also utilize the building for a variety of

events, including weddings, showers, birthday parties, memorial gatherings, and meetings. The

recreation services also include rentals, from pavilions and softball fields for picnics and games, to

canoe/kayak/tube rentals for fun on the Flat River. This is in addition to youth and adult sports

programming, sledding/snowboarding tow rope services, walking and mountain bike trails, and more.

We provide vital services that ensure quality of life to a service area of approximately 75,000 people.

The building is a well-loved and much-used staple of the community. In 2024, the community center

hosted 97 private rentals, 16 GARCC special events, 5 weddings and 26 theater performances. It was

also utilized for sports pictures for several different youth divisions, as well as a space for coaches’

meetings, workshops, and cooling stations during the summer. The building also provides office space

for five employees, and space for weekly classes such as yoga, Tae Kwan Do and gymnastics. It also

serves as a polling place for local elections.

We are looking forward to the process of creating a new master plan for the building that will help

guide facility updates and chart a course for the next 50 years of creating community in Greenville.

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Required Elements of a Statement of Qualification:

The content of the Statement must include the following, which will be scored by a selection committee

according to the assigned values as shown.

• Full business name and address, primary contact(s) and authorized negotiator(s) for this proposal

and project, and their contact information. Include a brief history and background of your

company that highlights the necessary areas of expertise. If partnering with another firm, please

include that firm’s background and history also.

• Provide a statement of what makes your firm uniquely qualified to do this work.

• Provide an outline of the approach you will use to study, analyze, and make recommendations.

40 points

• Describe the process to identify and engage interested community partners and user groups to

receive input on perceived needs of the GARCC. 10 points

• Provide a proposed schedule for work in terms of weeks from Notice to Proceed. 20 points

• Provide a list of at least three similar studies that you have done with similar characteristics

highlighted of each. 20 points

• Identify your team and experience. 10 points

The selection committee may include Community Center and Recreation Department staff, City

Manager’s office and others as deemed appropriate to obtain objectivity in reviews. The committee will

evaluate the Statements and assign a score based on their impression as to how well each firm addresses

the issues described above. Each firm will be ranked in order of the point scores assigned in the

evaluation process.

Do NOT send price information with the Statement of Qualifications. The City of Greenville will negotiate

the Contract price with the top scoring firm, and the firm must provide a derivation of cost and a cost

analysis. If the City of Greenville is unable to successfully negotiate price with the top scoring firm, the

City of Greenville will end negotiations and negotiate price with the next highest scoring firm.

Electronic submittals are permissible but also submit three (3) hard copies of your Statement of

Qualifications for consideration, not later than 2:00 p.m. on Tuesday, November 25, 2025, to:

Valarie Mester, Greenville Recreation and Community Center Director

Greenville Area Community Center

900 E. Kent Road

Greenville, MI 48838

Late submissions will not be accepted.

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Submission Conditions:

Submitted qualifications become the property of the City of Greenville. The contents of the submitted

qualifications are considered valid for one hundred and twenty (120) days after the submission deadline.

This will be a firm, fixed price contract. Final payment will not be made until the Scope of Work is

completed to the City of Greenville’s satisfaction.

The City of Greenville reserves the right to waive any informalities or minor defects and to accept or

reject any or all of the submitted proposals, or to postpone the proposal due date for sound,

documentable, business reasons. Protests will be handled consistent with the City of Greenville’s policy.

Conditional submissions will be considered non-responsive and may be rejected unless the City of

Greenville gives specific approval to a written request received at least ten (10) working days prior to

the submission due date. No other submission changes will be accepted after submittal. All other

interested parties will be notified of any changes to the Scope of Work.

This RFQ does not commit the City of Greenville to award a contract, to pay any cost incurred in the

preparation of a proposal, or to preclude the City of Greenville from canceling, in part or in its entirety,

this RFQ, for sound, documentable, business reasons.

Questions:

Verbal questions are not allowed as part of this RFQ. All questions must be submitted by email to

vmester@greenvillemi.org. Written answers will be distributed for all questions by email to all firms who

have indicated an interest in the project, have submitted qualifications or a question, and will be posted

on the City of Greenville’s website www.greenville.org. The deadline for submitting questions is 5:00

p.m. on Friday, November 14.

Terms And Conditions:

The City of Greenville complies with all Federal and State civil rights, equal opportunity, and fair housing

requirements of Title VI of the Civil Rights Act of 1964.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over

the project shall apply to the contract. The City of Greenville is exempt from federal, state, and local

taxes. The City of Greenville will not be responsible for any taxes levied on the respondent as a result of

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the contract resulting from this RFQ. Protests must be submitted consistent with the City of Greenville’s

policy.

The selected firm will contract with the City of Greenville. The selected company will receive a Notice to

Proceed upon award of the contract. The City of Greenville reserves the right to cancel the contract with

thirty (30) days’ written notice.

Indemnification:

The selected firm shall indemnify, defend, and hold harmless the City of Greenville, its officers, agents,

employees, independent contractors, the State of Michigan and all officers, agents, employees thereof:

--from any and all claims by persons, firms, or corporations for labor, materials, supplies, or services

provided in connection with any contract awarded, which the offeror shall perform under the terms of

this contract; and

--from any and all claims for injuries to, or death of, any and all persons, for loss of or damage to property,

environmental damage, degradation response and cleanup costs, and attorney fees or other related

costs arising out of, under, or by reasons of this RFQ, except claims resulting from the sole negligence or

willful acts or omissions of said indemnities, its agents or employees.

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Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541320Landscape Architectural Services

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