Project Information

Bid Title

Request for Proposal - Solar Energy Systems Design and Construction

Issuing Agency

City of North Pole

Location

Alaska

Published Date

Apr 16, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal - Solar Energy Systems Design and Construction

The City of North Pole is requesting proposals for the design and construction of solar energy systems for multiple municipally owned facilities. The City would like to invest in renewable energy and save some money on monthly electric bills. The Request for Proposals requests bid prices for design, procurement, delivering, installing, and testing solar energy systems. The City is planning to use the Direct Pay Incentives program to get reimbursed for a portion of the costs.

The Request for Proposal can be obtained by visiting the cities website at www.northpolealaska.com , by emailing the City Clerk at ebraniff@northpoleak.gov or by calling 907-488-8583. Hard copy sealed and labeled bids must be received in the city Clerk’s Office by 2:00 p.m. on April 30th, 2026, at which time the bids will be opened and read aloud. Bidders are invited to present their proposal directly to the City Council at the May 4th City Council meeting.

RFP Packet

Attachment Preview

Page 1 of 16

REQUEST FOR PROPOSALS

SOLAR ENERGY SYSTEMS

DESIGN AND CONSTRUCTION

City of North Pole

125 Snowman Lane

North Pole, AK 99705

907-488-2281

The City of North Pole, hereafter referred to as “City”, is requesting proposals for the design and

construction of solar energy systems for multiple municipally owned facilities. The City would

like to invest in renewable energy and save some money on monthly electric bills. The Request

for Proposals (RFP) requests bid prices for design, procuring, delivering, installing, and testing

solar energy systems. A spreadsheet of the 2025 kWh used per location per month is attached.

1. The quoted price shall be a separate dollar amount for material and labor. Each location

should have a list of equipment in the quoted materials, and the number of panels with the

total rated kW of the systems.

2. Each location should have a monthly and annual design kWh based on the average monthly

hours of sunshine provided. If your system or the location has special characteristics that

would make these numbers inaccurate, attach a separate page with your explanation and

math. The ratings shall still be filled out with the numbers provided or the bid will be

considered incomplete.

3. Building locations, kWh per month are the following:

kWh

Jan-25 Feb-25 Mar-25 Apr-25

401 Snowman Ln 84315 95199 82511 89025

2389 Homestead Rd 19547 18687 17747 18474

2000 Peridot St 40764 40334 36615 38065

125 Snowman Ln CH 15246 14673 13029 13503

125 Snowman Ln PD 30012 31302 32635 32217

110 Lewis St 26858 25711 24528 24615

133 Lewis St 15081 12899 14702 16702

961 Shellinger St 83118 82181 78682 85266

110 E 8th Ave 23396 23073 21085 22378

810 Refinery Lp 37373 37488 34588 37973

2696 Mockler Ave 63177 61539 58786 64599

791 Cleanwater Ct 28983 28621 27358 28825

3406 Bellwood St 41809 42990 43458 38708

May-25

83248

15550

34995

11603

2467

24761

8580

77954

21121

36599

62253

27341

40313

Jun-25

88826

14634

34269

10468

24898

19840

6430

89191

20610

38341

61647

27389

37085

Request for Proposals Solar Energy Systems Design and Construction

April 16, 2026

Page 2 of 16

kWh

401 Snowman Ln

2389 Homestead Rd

2000 Peridot St

125 Snowman Ln CH

125 Snowman Ln PD

110 Lewis St

133 Lewis St

961 Shellinger St

110 E 8th Ave

810 Refinery Lp

2696 Mockler Ave

791 Cleanwater Ct

3406 Bellwood St

Jul-25

71725

13298

24457

11215

24606

21035

5829

88176

10408

15783

27232

28118

37727

Aug-25

62418

13149

18655

12257

25648

20738

5487

92658

3980

1142

2894

26816

37497

Sep-25

61006

12964

17789

10835

25027

20770

5641

84577

4452

1078

2912

24942

40725

Oct-25

62313

13106

19067

10126

22615

20912

7323

84910

5662

1440

10388

25425

38638

Nov-25

67803

14951

24602

8990

23892

24034

10225

87609

9920

9302

26528

26926

39070

Dec-25

84014

16743

39529

10067

26177

26467

18448

92611

22665

36656

63553

27116

46488

Offers made in accordance with the bidding documents must be good and firm for a period of

sixty (60) days from the date of bid opening.

Request for Proposals Solar Energy Systems Design and Construction

April 16, 2026

Page 3 of 16

CONTRACT TERMS

1. CONTRACTUAL RELATIONSHIP. The parties intended that an independent

contractor relationship will be created by this contract. The CITY is interested only in the results

to be achieved as provided in this agreement. The conduct and control of the work will lie solely

with the Contractor. Contractor is not considered to be an agent or employee of the CITY for

any purpose, and the employees of Contractor are not entitled to any benefits that CITY provides

for CITY employees. CITY does not agree to use the Contractor exclusively. Contractor does

not agree to work for CITY exclusively.

2. PERSONNEL, EQUIPMENT AND SUPPLIES. Except as provided in the Scope

of Work, the Contractor represents that it has or will secure at its own expense all

personnel, equipment, and supplies required in performing the work under this contract.

All of the work required hereunder will be performed by the Contractor or under its

supervision. None of the work covered by this Contract shall be subcontracted except

as provided in the Scope of Work.

3. CONTRACTOR QUALIFICATIONS. Contractor warrants that it is fully qualified

and is licensed under all applicable local, state, and federal laws to perform its

obligations under this contract.

4. INSURANCE REQUIREMENTS. Contractor has secured and agrees to keep

and maintain in full force and effect, at its own expense, the insurance outlined

below. At least 30 days prior to the cancellation, non-renewal or reduction in the

amount of coverage, Contractor shall provide written notice to CITY. The Contractor’s

insurance shall be primary and any insurance maintained by the CITY shall be non-

contributory. If the Contractor maintains higher limits than shown below, the CITY shall

be entitled to coverage for the higher limits maintained by the Contractor.

a. Deductibles and Self-Insured Retentions. Any deductibles and self-insured

retentions must be declared to and approved by the CITY. The CITY may require the

Contractor to provide proof of ability to pay losses and related investigations, claim

administration and defense expenses within the retention.

b. Claims-Made Policies. If any of the required policies provide coverage on a

claims-made basis:

1. The Retroactive Date must be declared and must be before the date of the

contract or the beginning of the contract work.

2. Insurance must be maintained and evidence of insurance must be

provided for at least one (1) year after completion of the contract

work.

3. If coverage is canceled or non-renewed, and not replaced with another

claims-made policy form with the Retroactive Date prior to the contract

effective date, the Contractor must purchase “extended reporting”

Request for Proposals Solar Energy Systems Design and Construction

April 16, 2026

Page 4 of 16

coverage for a minimum of one (1) year after completion of the contract

work.

c. Insurance specifics. The Contractor has provided certification of proper

insurance coverage, including certificate(s) of insurance and amendatory

endorsements or copies of the applicable policy language affecting coverage required

in this agreement, to the CITY, attached here in. Failure of CITY to demand such

certificate or other evidence of full compliance with these insurance requirements or

failure of CITY to identify a deficiency from evidence that is provided shall not be

construed as a waiver of the obligation of the Contractor to maintain the insurance

required by this contract.

Contractor agrees to maintain insurance as follows at all times while this contract is in

effect, including during any periods of renewal.

1. Commercial General Liability Insurance. The Contractor must maintain

Commercial General Liability Insurance in an amount it deems reasonably sufficient

to cover any suit that may be brought against the Contractor. This amount must be at

least one million dollars per occurrence, and one million dollars aggregate. This

insurance policy is to contain, or be endorsed to contain, additional insured

status for the CITY, its officers, officials, employees, and volunteers. If Additional

insured status is provided in the form of an endorsement to the Contractor’s

insurance, the endorsement shall be at least as broad as ISO Form CG 20 10 11 85 or

both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later

revisions used).

2. Workers Compensation Insurance. If required by Alaska Statute (see Alaska

Statute 23.30), the Contractor must maintain Workers Compensation Insurance to

protect the Contractor from any claims or damages for any bodily or personal injury

or death which may arise from services performed under this contract. This

requirement applies to the Contractor's firm, the Contractor's subcontractors and

assignees, and anyone directly or indirectly employed to perform work under this

contract. The Contractor must notify the City as well as the State Division of

Workers Compensation immediately when changes in the Contractor's business

operation affect the Contractor's insurance status. Statutory limits apply to Workers

Compensation Insurance. The policy must include employer’s liability coverage of

an amount reasonably sufficient to cover any injury and illness. If the Contractor is

exempt from Alaska Statutory Requirements, the Contractor must provide

written confirmation of this status in order for the CITY to waive this

requirement. The Contractor grants a waiver of any right to subrogation against

the CITY by virtue of the payment of any loss under such insurance. This

provision applies regardless of whether or not the CITY has received a waiver of

subrogation endorsement from the insurer.

3. Comprehensive Automobile Liability Insurance. The coverage shall include all

owned, hired, and non-owned vehicles of not less than one million dollars per

Request for Proposals Solar Energy Systems Design and Construction

April 16, 2026

Page 5 of 16

occurrence combined single limit coverage for bodily injury and property damage.

5. CHANGES. The CITY may, from time to time, require changes in the scope of

services to be performed under this contract. Such changes, including any increase or

decrease in the amount of the Contractor’s compensation, must be mutually agreed

upon in writing before they will be regarded as part of this contract. No claim for

additional services, not specifically provided in this contract, performed or furnished by

the Contractor, will be allowed, nor may the Contractor do any work or furnish any

material not covered by the contract unless the work or material is ordered in writing by

the CITY.

6. NO ASSIGNMENT OR DELEGATION. The Contractor may not assign or delegate

any interest in this contract without the prior written consent of the CITY. Contractor may

assign its rights to any payment under this contract without the prior written consent of CITY;

however, notice of any such assignment or transfer shall be furnished promptly to CITY by

Contractor.

7. TERMINATION FOR CONVENIENCE. The CITY may, by prior written notice,

terminate this agreement at any time, in whole or in part, when it is in the best interest of

the CITY. In the event that this contract is terminated by the CITY for convenience, as

opposed to termination for cause, the CITY is liable only for payment in accordance with

this agreement for work accomplished prior to the effective date of the termination.

8. DEFAULT AND TERMINATION FOR CAUSE. If Contractor fails to perform a

material obligation under this contract, the CITY may consider the Contractor to be in default

(unless caused an event, circumstance, or act of a third party that is beyond Contractor’s

reasonable control) and may assert a default claim by giving Contractor a written and detailed

notice of default. The Contractor shall cure the default within the time frame identified in the

notice of default, or, if the default is not curable within the time frame specified, provide a

written cure plan acceptable to the CITY, which shall not be unreasonably withheld. Contractor

will begin implementing the cure plan immediately after receipt of notice that the CITY approves

the plan. The CITY’s payment obligations shall be held in abeyance until the default is cured.

If Contractor fails to cure the default, unless otherwise agreed in writing, the CITY may

terminate any unfulfilled portion of this Agreement. In the event of termination for

default, the Parties may agree that the CITY’s remedy be limited to recovering from

Contractor all actual, reasonable costs incurred in securing the work described in

Appendix A. The CITY agrees to mitigate damages to the extent required by law, and

to provide Contractor with detailed invoices substantiating the charges.

9. INSPECTION AND RETENTION OF RECORDS. The CITY may inspect, in the

manner and at reasonable times it considers appropriate, all of Contractor’s facilities,

records and activities having any relevance to this contract. Contractor shall retain

financial and other records relating to the performance of this contract for a period of six

years, or until the resolution of any audit findings, claims or litigation related to the

Request for Proposals Solar Energy Systems Design and Construction

April 16, 2026

Commodity Codes

• NAICS 221114Solar Electric Power Generation
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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