Project Information

Bid Title

Opens March 31 ? EV Charging Facility Project ? Contract Documents

Issuing Agency

Effingham city

Location

Illinois

Published Date

Mar 2, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens March 31 – EV Charging Facility Project – Contract Documents Public Works bids

Posted on March 2, 2026

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SPECIFICATIONS

FOR

EV Charging Facility

200 S. Merchant Street

PREPARED BY

JEREMY HEUERMAN, P.E.

DIRECTOR OF PUBLIC WORKS

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

February 2026

1

Contents

NOTICE TO CONTRACTORS............................................................................................................................ 3

SPECIAL PROVISIONS..................................................................................................................................... 4

SCOPE OF WORK........................................................................................................................................ 4

PAYMENT AND PERFORMANCE BOND ...................................................................................................... 4

LIQUIDATED DAMAGES.............................................................................................................................. 4

PREVAILING WAGE..................................................................................................................................... 5

SUBSTANCE ABUSE AND PREVENTION PROGRAM.................................................................................... 5

INSURANCE................................................................................................................................................ 5

CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES .............................................. 6

PORTLAND CEMENT CONCRETE PAVEMENT ............................................................................................. 7

GRADING AND SUBGRADE PREPARATION FOR CONCRETE ITEMS ............................................................ 7

CONTRACT..................................................................................................................................................... 9

PROPOSAL ................................................................................................................................................... 11

REFERENCES ............................................................................................................................................ 12

BID PRICE ................................................................................................................................................. 13

NOTICE OF AWARD...................................................................................................................................... 15

NOTICE TO PROCEED................................................................................................................................... 16

2

SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction of the State of Illinois”, adopted January 1, 2022, which govern the EV Charging Facility

Project, City of Effingham, Illinois, and in case of conflict with any contract documents, Article 105.05

shall apply.

SCOPE OF WORK

The work included in this project consists of the fully energized installation of electrical and conduit work

for a proposed EV Charging Station base plate, a second future EV Charging Station base plate with

conduit and DC pairing wiring, concrete parking lot, sidewalks and other miscellaneous work in

conjunction with this project at 200 S. Merchant Street.

PAYMENT AND PERFORMANCE BOND

Section 102 of the Standard Specifications for Road and Bridge Construction shall be revised as follows:

The Contractor shall deliver a payment and performance bond to the City Clerk in the total amount of

the contract at the time the contract is executed by the City.

Such bond shall be conditioned for the completion of the contract, for the payment of material used in

such work and for all labor performed in such work, whether by subcontractor or otherwise.

Each such bond is deemed to contain the following provisions whether such provisions are inserted in

such bond or not:

“The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions

and agreements of the contract or contracts entered into between the principal and the City will be

performed and fulfilled and to pay all persons, firms and corporations having contracts with the principal

or with subcontractors, all just claims due them under the provisions of such contracts for labor

performed or materials furnished in the performance of the contract on account of which this bond is

given, when such claims are not satisfied out of the contract price of the contract on account of which

this bond is given, after final settlement between the City and the principal has been made.”

The bond required by this Section may be acquired from an Illinois company, agent or broker of the

contractor’s choice, except that the bond supplier shall be rated A (Excellent) or A+ (Superior), Financial

Size Category Class XII or larger, in the most recent issue of Best’s Key Rating Guide published by A.M.

Best Company of Old wick, New Jersey 08858.

FOR ALL CONTRACTS UNDER $100,000, a bank letter of credit from a local (Effingham County) bank

setting forth all of the conditions herein before stated and signed and attested to by two officers of said

bank and the Contractor shall be considered to be acceptable under this section.

LIQUIDATED DAMAGES

It is understood and agreed that time is of the essence in the performance of the Contract and that

failure on the part of the Contractor to complete the contract work in the time herein set forth will result

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in certain loss and damages to the Owner. Failure on the contractor’s part to complete such work shall

be considered just cause for forfeit of his/her surety bond.

In case the Contractor of the work shall fail or neglect to complete any section of work on or before July

1, 2026, then said Contractor shall and will pay to the Owner such sums as may be due to him under the

terms of the Contract at the rate specified in the Standard Specifications for Road and Bridge

Construction adopted January 1, 2022.

PREVAILING WAGE

The prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by

the court on review shall be paid to all laborers, workers, and mechanics performing work under this

contract pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are

available on the Department's official website. Any revised rate shall apply to this contract, and the

contractor shall be responsible to pay the revised rate. The contractor shall be responsible for

determining the appropriate rates for this project and for anticipating the prevailing wage rate that will

apply at the time the work is performed. The contractor shall be responsible for submitting all certified

payrolls for the awarded project and for any subcontractor work to the IDOL website pursuant to Public

Act 100-1177. Paper or electronic copies shall be provided to the City upon request for up to 3 years

after the project is complete.

SUBSTANCE ABUSE AND PREVENTION PROGRAM

In addition to all other labor requirements set forth in this proposal and in the Standard Specifications

for Road and Bridge Construction, adopted by the Department, during the performance of this contract,

the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the

“Contractor”) agrees as follows:

Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor

shall have in place a written Substance Abuse Prevention Program for the prevention of substance abuse

among its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective

bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any

Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with

a cover letter certifying that their program meets the requirements of the Act, or a letter certifying that

the Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the

subject matter of this Act.

INSURANCE

Contractors are required to furnish the City with Certificates of Insurance in the following amounts and

the City of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The

Certificate of Insurance shall be accompanied by an “Additional Insured – Designated Person or

Organization” form.

Worker’s Compensation

Employer’s Liability

General Liability

Auto Liability

Excess Liability

Statutory Limits

$ 1,000,000

$ 2,000,000

$ 1,000,000

$ 2,000,000

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Commodity Codes

• NAICS 541330Engineering Services

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