Project Information

Bid Title

IFB 26043Z Waste Disposal – 4-yard and 20-yard containers

Issuing Agency

City of Dayton

Location

Ohio

Published Date

May 5, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26043Z

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26043Z
Bid Title:	IFB 26043Z Waste Disposal – 4-yard and 20-yard containers
Category:	Procurement
Status:	Open

Description: Electronic proposals are due by May 19, 2026 no later than 3:00 PM (Dayton Local Time) Publication Date/Time: 5/5/2026 9:48 AM Closing Date/Time: 5/19/2026 3:00 PM Related Documents: IFB 26043Z - Waste Disposal - 4-Yard and 20-Yard Containers

Attachment Preview

AD # 5/5 & 5/7

INVITATION FOR BID

IFB #26043Z

C I T Y O F D A Y T O N, O H I O

Division of Procurement

CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

WASTE DISPOSAL – 4-YARD AND 20-YARD CONTAINERS

For Further Information Contact:

Zachary Lee

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4003

Date: May 5, 2026

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO

bids@daytonohio.gov NO LATER THAN: 3:00 P.M. local (Dayton OH) time on May 19, 2026

User Agency: Various

Your electronic PDF bid is requested for the following: To set a firm price agreement for a Waste Disposal – 4-yard

and 20-yard containers - with firm pricing from June 1, 2026, to December 31, 2026, and one option to renew at the City

of Dayton’s discretion.

For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton

before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-

City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All

supplemental documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on

our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment

of roper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,

advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.

Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be

issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26043Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

WASTE DISPOSAL – 4-YARD AND 20-YARD CONTAINERS

The City of Dayton, Ohio, utilizes P-Cards (Master Charge) for many low dollar purchases under any applicable price

agreements. Please bid accordingly. Do you accept Master Charge Cards? Yes [ ] No [ ]

➢ Price to remain firm for the period from June 1, 2026 through December 31, 2026?

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Renewal Option No. 1

January 1, 2027 through December 31, 2027?

Yes [ ] or No [ ] If no, maximum percentage increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 2

January 1, 2028 through December 31, 2028?

Yes [ ] or No [ ] If no, maximum percentage increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 3

January 1, 2029 through December 31, 2029?

Yes [ ] or No [ ] If no, maximum percentage increase (based on first-year bid pricing): _____ %

Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ] IF YES, please provide name and

contract number of the Cooperative Purchasing Program.

BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND

MANUFACTURER’S WARRANTY LISTED BELOW WITH YOUR COMPANY’S BID RESPONSE.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE

CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General Ordinances

Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed: ______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No._________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26043Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM QTY

U/M

NO.

DESCRIPTION

UNIT PRICE

4-yard containers

Two (2) - 4 Cu. Yd. Front End Load, Water Reclamation detritus material, each picked-up one

(1) to two (2) times per week or ‘as needed’ (from Broadway Pump Station at 1725 Broadway

Street)

1. 2 4 YARD CONTAINER RENTAL / LEASE

_______ EACH PER MONTH

HAULING AND DISPOSAL

_______ PER OCCURANCE

Four (4) - 20 Cu. Yd. Roll-Off containers with an open top and a tarp system estimated pickup(s) –

averaging one (1) to three (3) per week or ‘as needed’ (from Water Reclamation Facility at 2800 Guthrie

Road and averaging 1,340 tons/year from 2024-2025 data

20-yard containers

2. 4 20 YARD CONTAINER RENTAL / LEASE

HAULING COST

DISPOSAL / TIPPING FEE

_______EACH PER MONTH

_______PER ROUND TRIP

_______PER TON

RELOCATION FEE

_______PER OCCURANCE

DEAD RUN FEE

_______PER OCCURANCE

LINER FEE

_______EACH

Meets Specifications? Yes [ ] No [ ]

Exception(s) to Specifications? YES [ ] NO [ ] If YES, please explain:

CITY OF DAYTON

DEPARTMENT OF WATER

SPECIFICATIONS

MAY 2026

The City of Dayton, Department of Water, Division of Water Reclamation is seeking waste disposal services for 20-yard and 4-yard containers.

The Water Reclamation Facility uses 5-yard Dempsey containers for collecting screenings, grease, and grit (detritus materials). The containers

are hauled with City equipment and disposed of into 20-yard containers.

20-Yard Containers:

Rental of Four (4) - 20 Cu. Yd. Roll-Off containers with an open top and a tarp system estimated pickup(s) – one (1) to

three (3) per week or ‘as needed’ (from Water Reclamation Facility at 2800 Guthrie Road and averaging 1340 tons per

year (2024-2025).

Each 20-yard container must be equipped with a tarping system. We need two tarping systems to operate from Left to Right and two to

operate from Right to Left.

Pickup will be requested for either the north or south box. Pickup must be made within 36 hours of request.

The vendor must call the Divion of Water Reclamation’s operation supervisor cell phone (937-776-0849) upon

arrival at the Water Reclamation Facility.

Tarping Procedures: Vendor will be responsible for scraping the container before the containers are returned. Boxes must be returned empty.

The city will install ribs and roll tarp closed. Driver must secure tarps prior to hauling. Driver must unstrap the tarps upon return and ensure

they are free from doors or other potential hangups.

4-Yard Containers:

Rental of Two (2) - 4 Cu. Yd. Front End Load, Water Reclamation detritus material, each picked-up one (1) to two (2)

times per week or ‘as needed’ (from Broadway Pump Station at 1725 Broadway Street)

The 4-yard containers need to be equipped without lids/covers. The containers are housed inside a building, and the

lids/covers will conflict with the compaction systems overhead fixed piping.

The vendor must call the Divion of Water Reclamation’s operation supervisor cell phone (937-776-0849) prior to

their arrival/entry at the Broadway Pump Station.

Boxes should be approximate dimensions:

• Length: 72”

• Width: 49”

• Height: 51”

Scheduling Pick-Ups

CITY OF DAYTON

DEPARTMENT OF WATER

SPECIFICATIONS

(continued)

May 2026

A local, toll-free or collect call arrangement must be provided so telephone orders do not require long distance charges to be

incurred by the City.

The city has the right to cancel or reschedule all pick-ups 24 hours before the scheduled delivery day.

Any pick-up times outside this schedule will require City pre-approval: Pick-ups are normally scheduled Monday through Friday,

excluding holidays; however, the City may request emergency pick-ups on Saturday, Sunday, and holidays, with no additional

cost to the City.

Safety

Delivery drivers must possess all necessary equipment required for the safe pick-up of 4-yard and 20-yard containers.

Insurance Requirements

The supplier shall have in full-force at the time of bid award, and throughout the term of this agreement, general liability insurance

with coverage for not less than $3,000,000.00. The supplier’s liability coverage shall provide protection against claims arising out

of performance of this agreement.

The successful bidder shall furnish to the City a certificate of insurance demonstrating satisfactory evidence supplier is

maintaining the aforementioned liability coverage over the supplier’s operations.

Emergency Response

The supplier shall provide the City with names and telephone numbers of on-call personnel available twenty-four (24) hours per

day, seven (7) days per week, and three hundred sixty-five (365) days per year. The supplier shall have an emergency response

team capable of responding to emergencies at the City’s Water Reclamation Facility within 12 hours or less.

Assignment of Antitrust Claims

By executing this contract, the contractor assigns, conveys and transfers to the City any right, title and interest to any claims or

causes of action it may have or acquire under State or Federal antitrust laws relating to any goods, products, or services purchased,

procured or rendered to the City pursuant to the contract.

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection
• NAICS 562119Other Waste Collection

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