Project Information

Bid Title

2026 Overband Crack Fill

Issuing Agency

Monroe County Road Commission

Location

Michigan

Published Date

Mar 12, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Overband Crack Fill
Category:	Services
Status:	Open

Description: Overband crack fill on various roads in Monroe County, Michigan Publication Date/Time: 3/12/2026 12:00 AM Closing Date/Time: 3/26/2026 10:00 AM Contact Person: Chloe Fults Monroe County Road Commission 840 S. Telegraph Road Monroe, MI 48161 Phone: (734) 240-5109 Email: CFults@mcrc-mi.org Download Available: Yes Business Hours: Monday - Friday: 7 AM to 3 PM Related Documents: PROPOSAL 2026 Overband Crack Fill (PDF) PHR 2026 Overband Crack Fill (PDF)

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840 S. Telegraph Road • Monroe, Michigan 48161 • Phone: (734) 240-5102 • Fax: (734) 240-5101

PROPOSAL

FOR

2026 OVERBAND CRACK FILL

BID OPENING:

Friday, March 26, 2026 at 10:00 a.m.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF MONROE

James S. Jacobs, Chairman

Dan Minton, Vice Chairman

Jack Thayer, PE, Member

William Kipf, Member

David Kubiske, PE, Member

MONROE COUNTY ROAD COMMISSION

INVITATION TO BID

Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until

10:00 a.m. local time on Thursday, March 26, 2026 at their office located at 840 South Telegraph Road,

Monroe, Michigan, 48161 for the following:

• 2026 Overband Crack Fill

• 2026 Spray Patch Emulsion

• 2026 HMA Mixtures

Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be

downloaded from the Road Commission’s website at www.mcrc-mi.org/bids.html.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION

PROPOSAL

2026 OVERBAND CRACK FILL

TO: The Board of County Road Commissioners of the County of Monroe, Michigan

FOR: 2026 Overband Crack Fill contract consisting of overband crack fill on various roads in Monroe

County, Michigan

Ladies and Gentlemen:

The undersigned bidder hereby affirms that:

1. The proposal is in all respects fair and without any collusion or fraud.

2. The undersigned have examined the site of the proposed project and have made a personal

investigation and estimate of quantities.

3. The undersigned will contract to furnish all labor, equipment, tools, and material necessary at the

unit prices stated on the attached bid forms and to complete the work in the time specified to the

satisfaction of the Board of County Road Commissioners of the County of Monroe, Michigan.

Company:

Address:

City, State, ZIP:

Telephone:

By:

Title:

Date:

Notes:

1. If the bidder is a partnership, each member must sign the proposal.

2. Corporations must execute the proposal by duly authorized officers in accordance with the Articles

of Incorporation.

Page 1 of 12

INSTRUCTIONS TO BIDDERS

and

GENERAL CONDITIONS

The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated

as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions

to Bidders and General Conditions, and Proposal. Reference to the Department or Commission in the

Michigan Department of Transportation 2020 Standard Specifications for Construction shall mean the

Board of County Road Commissioners of the County of Monroe, hereinafter referred to as “Board,” unless

otherwise specified.

OWNER

The owner is the Board of County Road Commissioners of the County of Monroe, also referred to as the

“Board.”

ENGINEER

The Engineer is the Superintendent of Maintenance or the individual assigned by the Superintendent of

Maintenance to be in charge of the Contract. The person assigned as the Engineer may be an employee

of the Board, a consultant, or an outside contractor hired by the Board.

BIDDER

The Bidder is one who submits a signed bid with the required documentation directly to the Board at the

time and place specified.

BID FORMS

Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be

submitted in its entirety (pages 1 through 12) with no modifications or changes except as authorized by an

addendum and with no pages removed. All proposals must be filled out in ink or typewritten and shall be

legibly signed, giving the complete name and address of the Bidder.

All bids must be in a sealed envelope and clearly marked “Bid for 2026 Overband Crack Fill.”

BIDDER'S SURETY

The proposal must be accompanied by a cashier's check, certified check, or bid bond made payable to the

Board of County Road Commissioners of Monroe County, Michigan in the sum of five percent (5%) of the

amount of the bid. Upon awarding and signing of a contract, or in the event of bid rejection, such bid surety

will be returned to the Bidder. Bids may be held for a period of forty (40) days.

INTERPRETATION AND ADDENDA

All questions about the meaning or intent of the Bidding Documents are to be directed to the Engineer.

Interpretation or clarification considered necessary by the Engineer to such questions will be issued by

Addenda delivered to all parties recorded by the Engineer as having received the Bidding Documents.

Questions received less than seven days prior to the date for opening the bids may not be answered. Only

questions answered by formal written Addenda are binding. Oral and other interpretations or clarifications

will be without legal effect.

OPENING OF BIDS

Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.

local time on Thursday, March 26, 2026 at which time they will be publicly opened and read aloud.

REJECTION OF BIDS

The Board reserves the right to reject any or all bids, including without limitation the right to reject any or all

nonconforming, nonresponsive, unbalanced, or conditional bids and to reject the bid of any Bidder if the

Board believes that it would not be in the best interest of the project to make an award to that Bidder,

whether because the bid is not responsive or if the Bidder is unqualified or of doubtful financial ability or

fails to meet any pertinent standards or criteria established by the Board. The Board also reserves the right

Page 2 of 12

to waive all informalities in any bid should it be deemed in the best interest of the Road Commission to do

so. Discrepancies between the multiplication of units of work and the unit prices will be resolved in favor

of the unit price. Discrepancies between the indicated sum of any column of figures and the correct sum

will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in

favor of words.

TITLE VI ASSURANCE

The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be

amended from time to time, hereby notifies all bidders that it assures that in any contract entered into

pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids

in response to this invitation and will not be discriminated against on the grounds of race, color, national

origin, gender, age, or disability in consideration for an award.

PROHIBITION OF DISCRIMINATION

In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not

to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,

conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of

race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with

Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and

subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,

terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,

because of a disability that is unrelated to the individual’s ability to perform the duties of a particular job or

position. A breach of the above covenants shall be regarded as a material breach of this contract.

CONTRACT EXECUTION

The Bidder to whom the Contract is awarded shall, within ten (10) calendar days after notice of award, enter

into a written contract with the Board and furnish proof of insurance as hereinafter specified. Failure to

execute the contract or furnish satisfactory proof of insurance will be considered cause for annulment of

award.

PERFORMANCE AND LIEN BONDS

The successful Bidder to whom the contract is awarded shall furnish two (2) surety bonds as follows:

Performance Bond - To the Board of County Road Commissioners of the County of Monroe,

Michigan for the faithful fulfillment of the terms of the contract in the amount of one-hundred (100)

percent of the contract amount

Lien Bond - To the Board of County Road Commissioners of the County of Monroe, Michigan for

the payment of all labor and materials used in the work in the amount of one-hundred (100) percent

of the contract amount

INCREASED OR DECREASED QUANTITIES

The Board reserves the right to increase or decrease quantities from those originally estimated and such

changes will be paid for at the unit prices bid so long as the total contract amount is not changed more than

twenty-five (25) percent. Changes in excess of that amount will be individually negotiated.

PROGRESS SCHEDULE

In no case shall any work be commenced prior to receipt of formal notice of award by the Board.

The low Bidder for the work covered by this proposal will be required to meet with the Board’s representative

to review the Contractor’s proposed work schedule. The schedule for this meeting will be set within one

(1) week after the low bidder is determined.

The Board’s representative will arrange the time and place for the meeting.

Page 3 of 12

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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