Project Information

Bid Title

96 Gallon Polykarts

Issuing Agency

City of Del City

Location

Oklahoma

Published Date

May 6, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2703-96 Gal. Polykarts

Original Source

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Bid Documents

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Project Description

Bid Number	Response Deadline	Descriptions	Download
RFP 2703-96 Gal. Polykarts	May 26, 2026 | 10:00 AM	96 Gallon Polykarts	Download

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CITY OF DEL CITY AND/OR

DEL CITY MUNICIPAL SERVICES AUTHORITY

REQUEST FOR PROPOSAL

Mail proposals to: FINANCE DEPARTMENT

PURCHASING DIVISION

3701 SE 15th, DEL CITY, OK 73115

Proposal for:

RFP 2703

96 Gallon Poly Karts

Due / Opening Date:

05/26/26

Time: 10:00 AM

Vendor Name: __________________________________________________________________

Mailing Address: ________________________________________________________________

City, State, Zip: _________________________________________________________________

Area Code, Phone: __________________ Fax: _____________ FEI#: _ ___________________

E-mail Address:

___________________________Website:______________________________________

The City of Del City (“City”) and/or Del City Municipal Services Authority (“DCMSA”)

is requesting Proposals for the attached specified products and/or services. The following

document contains the terms and conditions which constitute the contract for the specified

product and or service, including the minimum specifications. The contract will be

awarded to the lowest and best bidder, as determined by the City of Del City and/or Del

City municipal Services Authority. Submit all documents requested to the

PURCHASING DIVISION at the above address. Place of opening Municipal Building

3701 SE 15th, Del City, OK.

NONCOLLUSION AFFIDAVIT

PROPOSAL INVALID IF AFFIDAVIT NOT SIGNED AND NOTARIZED

State of ____________________________

County of ___________________________

I __________________________of lawful age, being first duly sworn, on oath says that:

1. (s)he is the duly authorized agent of _________________________________________

the Bidder/Contractor (“Contractor”) submitting the proposal which is attached to this statement, for the

purpose of certifying the facts pertaining to the existence of collusion among contractors and between

contractor and city officials or employees, as well as, facts pertaining to the giving or offering of things of

value to government personnel in return for special consideration in the letting of any contract pursuant to

the proposal to which this statement is attached; 2. (s)he is fully aware of the facts and circumstances

surrounding the making of the proposal and/or the procurement of the contract to which this statement is

attached and has been personally and directly involved in the proceedings leading to the submission of such

proposals; and 3. Neither the contractor nor anyone subject to the contractor's direction or control has been

a party; a. to any collusion among contractors in restraint of freedom of competition by agreement to

proposal at a fixed rate or to refrain from proposing, b. to any collusion with any city official or employee as

to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract,

nor c. in any discussions between contractors and any city official concerning exchange of money or other

thing of value for special consideration in the letting of a contract, d. to paying, giving or donating or

agreeing to pay, give or donate to any officer or employee of the City of Del City and/or the Del City

Municipal Services Authority, any money or other thing of value, either directly, in procuring the contract to

which his/her statement is attached.

Signature: _____________________________________ Title: _____________________

Subscribed & sworn before me this ___________ day of ______________________,20__

Notary Public

My commission expires

TERMS AND CONDITIONS

1. PROPOSAL: Proposals must be submitted by the Bidder/Contractor (“Contractor”) on and in accordance

with the PROPOSAL/CONTRACT. All sheets bid on and this form must be executed and submitted in a

sealed envelope. DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE. The face of the

envelope shall contain the City's address, the date and time of the bid opening and the contract number.

Proposals not submitted on attached bid form shall be rejected. All Proposals are subject to the conditions

specified herein. Proposals which do not comply with said conditions specified herein are subject to

rejection. Proposals will be considered only on first quality products.

2. PROPOSAL ACCEPTANCE PERIOD: Proposals received after the opening date and

time will not be considered.

3. EXECUTION OF PROPOSAL: Proposal must contain an original signature of

authorized representative in the spaces provided. Proposal must be typed or printed in ink.

Use of erasable ink and penciled proposals will not be accepted. ANY AND ALL

CORRECTIONS MADE BY PROPOSER TO HIS/HER PROPOSAL MUST BE

INITIALED.

4. NO PROPOSAL: If not submitting a proposal, respond by returning page 1, Request for

Proposal, marking it "NO PROPOSAL", Failure to respond three (3) times in succession

without justification shall be cause for removal of the vendor's name from the proposal

mailing list. NOTE: To qualify as a respondent, proposal must submit a “No PROPOSAL"

and it must be received no later than the stated proposal opening date and time.

5. OPENING: Proposals will be opened by the Purchasing Officer and distributed to the

requesting department for review and recommendation for award and submitted to the City

Council for award. It is the contractor’s responsibility to assure that his/her proposal is

delivered at the proper time, date and place as specified in the documents. Proposals,

which for any reason are not so delivered, will not be considered. NOTE: Proposal files

may be examined during normal working hours by appointment. PROPOSAL

TABULATIONS WILL NOT BE PROVIDED BY TELEPHONE OR MAIL.

TABULATIONS MAY BE OBTAINED BY VISITING www.DemandStar.com ON THE

INTERNET OR AT OUR WEBSITE www.cityofdelcity.com.

6. PRICES, TERMS AND PAYMENT: Firm prices shall be bid F.O.B. requesting agency

and include packing, handling and shipping charges fully prepaid by the vendor.

A. PROPOSAL PRICE/MISTAKES: The proposal shall show in the proposal both the unit

price and the total amount on items when indicated. In the event of discrepancy between

the unit price and the extension, THE UNIT PRICE SHALL PREVAIL. Prices shall be

extended in decimals.

B. INVOICING AND PAYMENT: The vendor shall be paid upon submission of proper

certified invoices to the ordering agency at the prices stipulated on the contract. Invoices

shall contain the purchase order number. THE VENDOR SHALL ACCEPT NO ORDER

WITHOUT A PURCHASE ORDER NUMBER FROM THE CONTRACTING ENTITY.

C. TAXES: The purchase of certain items by the City/DCMSA are exempt from the

payment of excise, transportation and sales tax imposed by the Federal, State and/or City

governments. Such taxes must not be included in proposal prices. Upon request,

applicable Federal Excise Exemption certificates will be furnished.

7. CONDITION AND PRICING: It is understood and agreed that any item offered or

shipped as a result of this bid shall be new (current model at the time of this bid). All

containers shall be suitable for storage or shipment and all prices shall include standard

commercial packaging.

8. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items

or fabricated assemblies shall comply with applicable requirements of occupational Safety

and Health Act and any standards there under.

9. MANUFACTURER'S NAMES AND APPROVED EQUIVALENTS: Unless qualified

by the provision "NO SUBSTITUTE" any manufacturers' names, trade name, brand names,

information and/or catalogue numbers listed in a specification are for information and not

intended to limit competition. The Contractor may offer any brand for which (s)he is an

authorized representative, which meets or exceeds the specification for any item(s). If

proposals are based on equivalent products, indicate in the proposal form the

manufacturers' name and number. Contractor shall submit with his/her proposal, sketches,

and descriptive literature, and/or complete specifications. Reference to literature submitted

with a previous proposal will not satisfy this provision. The Contractor shall also explain

in detail the reason(s) why the proposed equivalent will meet the specifications and not be

considered an exception thereto. Proposals, which do not comply with these requirements,

are subject to rejection. Proposals lacking any written indication of intent to quote an

alternate brand will be received and considered in complete compliance with the

specification as listed on the bid form.

10. AWARDS: The City reserves the right to make award(s) by individual item, group of

items, all or none, or any combination thereof; on a geographical basis and/or on a

statewide basis with one (1) or more suppliers; to reject any and all proposals or waive any

minor irregularity or technicality in proposals received. Contractors are cautioned to make

no assumptions unless their proposal has been evaluated as being responsive. The City

reserves the right to delete any item from this contract when deemed to be in the best

interest of the City.

11. SERVICE AND WARRANTY: Unless otherwise specified, the Contractor shall define

any warranty service and replacements that will be provided during and subsequent to this

contract. Contractors must explain on an attached sheet to what extent warranty and

service facilities are provided.

12. SAMPLES: Samples of items, when called for, must be furnished free of expense.

Each individual sample must be labeled with contractor's name, manufacturers' brand name

and number, contract number and item reference, or as specified in the attached special

conditions.

13. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for

compliance with specifications by appropriate testing laboratories. The data derived from

any tests for compliance with specifications are public records and open to examination

thereto in accordance with Oklahoma Statutes. Items delivered not conforming to

specifications may be rejected. Any violation of these stipulations may result in supplier's

name being removed from the City and or DCMSA vendor list.

A. TESTING: In cases when material fails to meet specifications the cost of testing shall

be borne to the vendor, both on samples and delivered materials.

14. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at

destination unless otherwise provided. DESTINATION: Shall mean delivered to the

receiving dock, agency stockroom, or other point specified in the purchase order. The City

accepts no responsibility for goods until accepted at the receiving point in good condition.

Title and risk of loss or damage to all items shall be the responsibility of the contract

supplier until accepted by the ordering agency, unless loss or damage results from

negligence by the ordering agency. The contract supplier shall be responsible for filing,

processing and collecting all damage claims. However to assist in the expeditious handling

of damage claims, the ordering agency will:

a) Record any evidence of visible damage on all copies of the delivering carrier's Bill of

Lading.

b) Report damage (visible and concealed), in writing, to the carrier and contract supplier,

within fifteen (15) days of delivery.

c) Retain the item and its shipping container including inner packaging material, until

inspection is performed by the carrier, and disposition given by the contract supplier.

d) Provide the contract supplier with a copy of the carrier's Bill of Lading and damage

inspection report.

15. PATENTS AND ROYALTIES: The contractor, without exception, shall indemnify

and save harmless the City/DCMSA and its employees from liability of any nature or kind,

including cost and expenses for or on account of any copyrighted, patented, or unpatented

invention, process, or article manufactured or used in the performance of the contract

including its use by the City/DCMSA. If the Contractor uses any design, device or

materials covered by letters, patent copyright, it is mutually agreed and understood without

exception that the bid prices shall include all royalties or cost arising from the use of such

design, device, or materials in any way involved in the work.

16. PRICE ADJUSTMENTS: Manufacturers' price increases, or other increases in the cost

of doing business may not be passed on to the City/DCMSA unless so specified in the

Request for Proposal, nor may the vendor withdraw or cancel the contract, or any part of

the contract for these reasons. Vendors may cancel contract only if a vendor cancellation

clause is included as a part of the Request for Proposal and then only if the contractual

obligation has been fulfilled by the vendor in accordance with the terms stated in the

Request for Proposal. Any price decrease effectuated during the contract period by reason

of market change shall be passed on to the City.

17. LIABILITY: The supplier shall hold and save the City/DCMSA, its officers, agents

and employees harmless against the claims by third parties resulting from the supplier's

breach of this contract or the supplier's negligence.

18. FACILITIES: The City/DCMSA reserves the right to inspect the contractor’s facilities

at any time with prior notice.

19. THE SUCCESSFUL CONTRACOR(S) MUST PROVIDE: Only the pertinent

information or items you are bidding. Complete catalogues are not necessary - but, if

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