Project Information

Bid Title

Hanson Park Nature Center Exhibits - Reissue, RFQ 688001

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Jan 5, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 688001

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 688001
Bid Title:	Hanson Park Nature Center Exhibits - Reissue, RFQ 688001
Category:	Procurement
Status:	Open

Description: The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County) to obtain pricing from qualified firms for the fabrication and installation of the Hanson Park Nature Center’s Exhibits. The County intends to award one (1) contract to a single vendor. Pre-Proposal Conference: An optional Pre-Proposal Conference will be held virtually using Microsoft Teams on Friday, January 16, 2026, at 11:00 a.m. Local Time. Publication Date/Time: 1/5/2026 10:00 AM Publication Information: Request for Proposal Closing Date/Time: 2/6/2026 4:00 PM Pre-bid Meeting: January 16, 2026 @ 11:00 a.m. Contact Person: Heather DeHaven, NIGP-CPP, CPPB, VCO Please see the attached document RFQ 688001 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 688001 (PDF) Attachment 2 - Hal Berni Graphics Layout Package (PDF) Attachment 3 - Display Objects (PDF) Attachment 4 - Electronic Media (PDF) Attachment 5 - Interactive Elements Descriptions (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

REQUEST FOR PROPOSAL

HANSON PARK NATURE CENTER EXHIBITS - REISSUE

ACCEPTANCE DATE: Prior to 4:00 p.m., February 6, 2026, Local Time

RFP NUMBER:

RFQ 688001

ACCEPTANCE PLACE:

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, SE, 1st Floor

Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

PLEASE NOTE:

A. To obtain Attachment 1 to this RFP, send an email to the Request for Proposal (RFP) point

of contact/Contracting Officer below and the County will make it available using the Microsoft

One Drive. Offerors will receive a first email from the Contracting Officer. Then, Offerors will

be prompted to enter a verification code. The verification code will be from

no-reply@sharepointonline.com. Please note that this email often goes into spam/junk

folder. If Offerors do not have access to Microsoft One Drive a Compact Disk (CD) may be

provided upon request.

B. Documents related to this solicitation may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

C. Pre-proposal Conference: An optional Pre-Proposal Conference will be held virtually using

Microsoft Teams on Friday, January 16, 2026, at 11:00 a.m. Local Time. See the Microsoft

Teams log in information provided below. To participate in the audio portion of this

conference, please dial the number provided below and follow the prompts as designated.

To participate by computer, connect to the link provided and follow the prompts as

designated. The purpose of the pre-proposal conference is to provide clarification of any

questions on the scope of services and to provide a high-level overview of the supplier

registration process and online submission of proposals through iSupplier.

Microsoft Teams Meeting

Join The Meeting Now

Meeting ID: 250 034 409 224 34

Passcode: E3mA36Th

Dial in by phone

+1 757-600-4923,,995755720# United States, Norfolk

Find a local number

Phone conference ID: 995 755 720#

Hanson Park Nature Center Exhibits - REISSUE

RFP #RFQ 688001

Page 1 of 42

Requests for information related to this Invitation should be directed to:

Heather DeHaven, NIGP-CPP, CPPB, VCO

Senior Contracting Officer

(571) 627-7430

(703) 771-5097 (Fax)

E-mail address: Heather.DeHaven@loudoun.gov

Issue Date: January 5, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE

Hanson Park Nature Center Exhibits - REISSUE

RFP #RFQ 688001

Page 2 of 42

REQUEST FOR PROPOSAL

HANSON PARK NATURE CENTER EXHIBITS - REISSUE

SECTION/TITLE

PAGE

1.0 PURPOSE ............................................................................................................ 4

2.0 COMPETITION INTENDED ................................................................................. 4

3.0 BACKGROUND INFORMATION ......................................................................... 4

4.0 OFFEROR’S MINIMUM QUALIFICATIONS ........................................................ 5

5.0 SCOPE OF SERVICES ........................................................................................ 5

6.0 TERMS AND CONDITIONS............................................................................... 10

7.0 EVALUATION OF PROPOSALS: SELECTION FACTORS ............................. 25

8.0 PROPOSAL SUBMISSION FORMAT ............................................................... 26

9.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ......................................... 28

10.0 PROPOSAL SUBMISSION FORM .................................................................... 37

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .......................... 39

APPENDIX A: REFERENCES...................................................................................... 41

ATTACHMENT 1 – EXHIBIT DESIGN PACKAGE

ATTACHMENT 2 – HAL BERNI GRAPHICS LAYOUT PACKAGE

ATTACHMENT 3 – DISPLAY OBJECTS

ATTACHMENT 4 – ELECTRONIC MEDIA

ATTACHMENT 5 – INTERACTIVE ELEMENTS DESCRIPTIONS

Prepared By: /s/Heather DeHaven, NIGP-CPP, CPPB, VCO Date: January 5, 2026

Senior Contracting Officer

Hanson Park Nature Center Exhibits - REISSUE

RFP #RFQ 688001

Page 3 of 42

HANSON PARK NATURE CENTER EXHIBITS – REISSUE

1.0 PURPOSE

The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia

(County) to obtain pricing from qualified firms for the fabrication and installation of the

Hanson Park Nature Center’s Exhibits. The County intends to award one (1) contract

to a single vendor.

2.0 COMPETITION INTENDED

It is the County's intent that this RFP permits competition. It shall be the Offeror's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this RFP to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the acceptance date

for proposals.

3.0 BACKGROUND INFORMATION

3.1 Hal and Berni Hanson Regional Park

Hal and Berni Hanson Regional Park (Park) opened in September 2022.

The Park includes sports fields, picnic pavilions, a skate park, forested trails,

and fishing ponds. At the heart of the Park is a large Nature Center which

is ideally located adjacent to the forested trails, fields, outdoor classroom,

and the largest pond in the Park.

The Hanson Park Nature Center opened in November 2022 and provides a

space for environmental education through exhibits, activities, and

structured programs. The Nature Center is intended to inspire lasting

empathy toward nature through education that encourages curiosity,

exploration, and action.

The Hanson Park Nature Center’s exhibit space consists of two (2) rooms,

divided by large glass accordion doors, which are equipped to contain

diverse exhibits and activity spaces. The exhibits will occupy the larger

exhibit space and will complement both the building design as well as the

unique needs of the Nature Center’s operations. Services for the exhibit

design were previously solicited via a separate County process. The

exhibits were originally designed by Ion Design as shown in the additional

and separate attachments to this RFP, see Attachment 1 – Exhibit Design

Package; Attachment 2 – Hal Berni Graphics Layout Package; Attachment

3 – Display Objects; Attachment 4 – Electronic Media; and

Attachment 5 – Interactive Elements Descriptions. The installed exhibits

should be durable and structurally secure for daily use by patrons as young

as two (2) years old. The design of the Nature Center facility also includes

restrooms, offices, and a covered porch that encircles the entire building.

The Department of Parks, Recreation, and Community Services (PRCS)

staff are intent on introducing exhibits designed to cultivate an

Hanson Park Nature Center Exhibits - REISSUE

RFP #RFQ 688001

Page 4 of 42

understanding of local environments and the impacts that humans can have

on the world around them.

3.2 Budget and Schedule

The current budget for the fabrication and installation of the exhibits is

$300,000. PRCS staff may consider bids exceeding this budget when

reasonable justification is provided.

Additional funding over and above the amount currently budgeted for exhibit

design may become available between now and the completion of the

project. During the exhibit fabrication process, the Fabricator is invited to

make suggestions for additional or alternate exhibit materials and/or layouts

that would enhance the visitor experience, but that cannot be

accommodated within the scope of the current budget.

A firm is anticipated to be selected prior to April 1, 2026 with preliminary

development meetings being scheduled for early May 2026. Due to the

desire to keep the Nature Center open to the public throughout the project,

the installation could be implemented in a phased approach as outlined in

Section 5.1 of this RFP.

4.0 OFFEROR’S MINIMUM QUALIFICATIONS

Offerors must demonstrate that they have the resources and capability to provide

the materials and services as described herein. All Offerors shall submit

documentation with their proposal indicating compliance with the minimum

qualifications. Failure to include any of the required documentation may be cause

for proposal to be deemed non-responsible and/or outright rejected.

The following criteria shall be met in order to be eligible for this Contract:

4.1 The Offeror shall provide a sample, in PDF format or a link to an online

portfolio, demonstrating successful experience in the fabrication of at least

one (1) exhibit with a similar look and feel to the County’s current design

(i.e., children's space, nature themed, bright and simplistic style).

4.2 The Offeror shall provide a sample, in PDF format or a link to an online

portfolio, demonstrating successful experience in the installation of at least

two (2) exhibits within a footprint of less than two thousand (2,000) square

ft.

4.3 The Offeror shall provide a sample, in PDF format or a link to an online

portfolio, demonstrating successful experience in the installation of at least

two (2) exhibits with a predominantly mechanical style interactive.

5.0 SCOPE OF SERVICES

All proposals must be made on the basis of, and either meet or exceed, the

requirements contained herein.

The services to be provided by the Contractor shall include, but not be limited to, the

requirements contained herein.

Hanson Park Nature Center Exhibits - REISSUE

RFP #RFQ 688001

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Commodity Codes

• NAICS 541430Graphic Design Services

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