Project Information

Bid Title

Title: Provide Student Athletic Accident/Injury Insurance

Issuing Agency

Richland One School District

Location

South Carolina

Published Date

Feb 19, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

CBVB 2026-016

Original Source

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Bid Documents

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Project Description

CBVB 2026-016

Title: Provide Student Athletic Accident/Injury Insurance

Closing Date/Time: March 16, 2026 2:00PM (ET)

Procurement Official: Brittany Green 803-231-7052

Attachment Preview

Richland County School

District One

COMPETITIVE BEST VALUE BID

Solicitation Number

Date Issued

Procurement Officer

Phone

E-mail Address

CBVB 2026-016

February 19, 2026

Brittany Green

803-231- 7052

Brittany.green@richlandone.org

DESCRIPTION: “ Provide Student Athletic Accident/Injury Insurance”

The Term "Offer" Means Your "Bid" or "Proposal"

SCHEDULE OF EVENTS

NON-MANDATORY PRE-BID MEETING:

DATE AND TIME

N/A

QUESTIONS MUST BE RECEIVED BY:

ALL QUESTIONS MUST BE SUBMITTED VIA EMAIL TO:

Brittany.green@richlandone.org

The solicitation number must appear in the subject line of the email.

DEADLINE FOR BID:

March 2, 2026 @ 10 AM EST

March 16, 2026 @ 2 PM EST

Offer must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package.

Offeror shall provide One (1) Original and one (1) USB copy of “Volume 1” – Technical and “Volume 2” - Pricing

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:

Attn: Brittany Green, Construction Contract Manager

Procurement Services

201 Park Street, Room 209

Columbia, S.C. 29201

AWARD&

This solicitation, any amendments, and award, will be posted at the following web address:

AMENDMENTS

https://www.richlandone.org/Page/306\

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of

the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror

named above)

TITLE

(Business Title of person signing above)

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

 Women

 Minority

 Other

PRINTED NAME

(Printed name of person signing above)

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above.

An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a

branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a

separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

COVER PAGE (Revision 3, June 2017)

Richland County School District One

Competitive Best Value Bid: PROVIDE STUDENT ATHLETIC ACCIDENT/INJURY INSURANCE

PAGE TWO

(Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Issue Date

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%)

See "Discount for Prompt

Payment" clause

PAGE TWO (Revision 2, March 2008)

****End of Page Two****

30 Calendar Days (%)

_______Calendar Days (%)

CBVB 2026-016

Page 2 of 40

Richland County School District One

Competitive Best Value Bid: PROVIDE STUDENT ATHLETIC ACCIDENT/INJURY INSURANCE

TABLE OF CONTENTS

I.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

Scope of Solicitation

Instructions to Contractors

A. General Instructions

B. Special Instructions

C. Special Information

Scope of Work / Specifications

Information for Offerors to Submit

Qualifications

Award Criteria

Terms and Conditions

A. General

B. Special

Bidding Schedule/ Price Proposal

Attachments to Solicitation

A. Bid Response

B. Vendor Application/ W-9 Form (Required)

C. Non-Response Form

CBVB 2026-016

Page 3 of 40

Richland County School District One

Competitive Best Value Bid: PROVIDE STUDENT ATHLETIC ACCIDENT/INJURY INSURANCE

I. SCOPE OF SOLICITATION

ACQUIRE SERVICES: The purpose of this solicitation is to acquire services complying with

the enclosed description and/or specifications and conditions.

The purpose of this Competitive Best Value Bid (CBVB) is to allow factors other than price to

be considered in the determination of award to provide Student Athletic Accident/Injury

Insurance. The evaluation criterion is set forth in this section VI Award.

The District is seeking a vendor that can provide student athletic accident insurance coverage

for middle and high school students (grades 7-12) participating in District-sponsored

interscholastic athletic activities.

Offerors are advised to carefully review this solicitation in its entirety prior to preparing and

submitting a proposal. Proposals that fail to follow the required format, omit any minimum

requirements (including required documentation and certifications), or are not submitted by

the specified due date and time will not be considered.

MAXIMUM CONTRACT PERIOD – ESTIMATED: ( Multi-Term Contract) [July 1, 2026 –

June 30, 2027] Any resulting contract will begin on the date specified in the notice to award.

INITIAL CONTRACT PERIOD: The effective date of this contract is the first day of the

maximum contract period as specified on the final statement award. The “initial term” of this

agreement is one (1) year, effective date with four (4) additional one-year options to extend.

Regardless, this contract expires no later than the last date stated on the final award

statement.

OPTION TO RENEW: At the end of the initial term, and the end of each renewal term, this

contract shall automatically renew for a period of one year unless the contractor receives

notice that the District elects not to renew the contract at least thirty (30) days before the date

of renewal. Regardless, this contract expires no later than the last date on the final award

statement.

GENERAL INFORMATION:

Richland County School District One

Ideally located in the center of the Palmetto State and just a short drive from the mountains

and the beaches. Richland One is a great place to learn, live, work and play. Our District

covers 482 square miles and encompasses urban, suburban and rural neighborhoods in

Columbia, South Carolina’s capital city. With more than 21,000 students enrolled, Richland

One is the state’s sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an

exciting and challenging array of educational opportunities that include Montessori programs,

International Baccalaureate programs, Visual and Performing Arts, Foreign Language,

Advanced Academic programs, Robotics and Aerospace education. Many of our programs

serve as models for others across the state and nation.

CBVB 2026-016

Page 4 of 40

Richland County School District One

Competitive Best Value Bid: PROVIDE STUDENT ATHLETIC ACCIDENT/INJURY INSURANCE

Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings

in the late-1800s. Year after year, our graduates leave our schools and go on to attend some

of the nation’s most prestigious colleges and universities. The Richland One Class of 2023

received more than $77 million in scholarships.

Our community consistently shows its commitment to nurturing educational excellence. Just

walk into any of our schools and you’ll see evidence of the vigorous community support that

our district enjoys. Thanks to Richland One voters, our students attend state-of-the-art facilities

built new or renovated through our Schools for the 21st Century bond construction program.

Community members from all walks of life - parents, retirees, elected officials, college

students, businesspeople, military, faith-based organizations - also share their time and talents

every day by serving as volunteers in our schools.

Richland One is more than just a school district. We are a community of learners with one

vision, one mission and one common purpose - providing all of our students with a high-quality

education

II. INSTRUCTIONS TO OFFEROR – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS CLAUSE HEADINGS USED IN THIS

SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO

CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING

DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY

PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the Richland County School District One Board of School Commissioners

and its successors in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock

company, joint venture, or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of

delivery, period of performance, price, quantity, or other provisions of any contract

accomplished by mutual agreement of the parties to the contract.

CONTRACT means all types of Richland County School District One’s agreements,

regardless of what they may be called, for the procurement or disposal of supplies, services,

equipment or construction.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer,

directing the contractor to make changes which the clause of the contract TITLED “Changes,

“if included herein, authorizes the Procurement Officer to order without the consent of the

contractor.

CONTRACTOR means the Contractor receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is

identified by number. Contractors are cautioned that amendments may modify information

provided on the Cover Page. DISTRICT means Richland County School District One.

OFFER means the bid, quote or proposal submitted in response this solicitation. The terms

Bid and Proposal are used interchangeably with the term Offer.

OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder

is used interchangeably with the term Offeror/Contractor. See bidding provisions entitled

Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the

CBVB 2026-016

Page 5 of 40

Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices

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