Project Information

Bid Title

Heating Fuel and Maintenance Bid

Issuing Agency

Town of Charlestown

Location

Rhode Island

Published Date

Mar 16, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Heating Fuel and Maintenance Bid When:

to Monday, March 30, 2026 at 3:00 PM

TOWN OF CHARLESTOWN

INVITATION TO BID

HEATING FUEL AND
MAINTENANCE SERVICES BID

The Town of Charlestown is
presently accepting bids for the purchase of HEATING FUEL
and MAINTENANCE SERVICES to be delivered to the Town Hall, Police Station,
Public Works, CRCC, and Senior Center for the period of July 1, 2026, through
June 30, 2027. Sealed bids shall be
received no later than 3:00 PM on March 30, 2026 at the Town Clerk's Office,
4540 South County Trail, Charlestown R.I. 02813. Envelopes
shall be clearly marked in the lower left-hand corner "HEATING FUELAND
MAINTENANCE SERVICES BID". Detailed specifications may be obtained at
the Town Hall, Department of Public Works, during the hours of 7:00 am through 3:00 pm, Monday through Friday, or on the Town
website at www.charlestownri.gov
Questions regarding the specifications should be directed to Michael DiCicco,
Director of Public Works at (401) 364-1230.
The Town reserves the right to reject any and all bids and to accept
that bid which it deems, in their sole judgment, to be in the best interest of
the Town.

Jeffrey S. Allen

Town Administrator

Advertised in the Westerly Sun: March 14, 2026

Bid Specifications

Attachment Preview

TOWN OF CHARLESTOWN

INVITATION TO BID

HEATING FUEL AND MAINTENANCE SERVICES BID

The Town of Charlestown is presently accepting bids for the purchase of HEATING

FUEL and MAINTENANCE SERVICES to be delivered to the Town Hall, Police

Station, Public Works, CRCC, and Senior Center for the period of July 1, 2026, through

June 30, 2027. Sealed bids shall be received no later than 3:00 PM on March 30, 2026

at the Town Clerk's Office, 4540 South County Trail, Charlestown R.I. 02813.

Envelopes shall be clearly marked in the lower left-hand corner "HEATING FUEL

AND MAINTENANCE SERVICES BID". Detailed specifications may be obtained at

the Town Hall, Department of Public Works, during the hours of 7:00 am through 3:00

pm, Monday through Friday, or on the Town website at www.charlestownri.gov

Questions regarding the specifications should be directed to Michael DiCicco, Director of

Public Works at (401) 364-1230. The Town reserves the right to reject any and all bids

and to accept that bid which it deems, in their sole judgment, to be in the best interest of

the Town.

Jeffrey S. Allen

Town Administrator

1

DETAILED SPECIFICATIONS

FOR

HEATING FUEL AND MAINTENANCE SERVICES

Town of Charlestown

Invitation to Bid

Please submit prices in two formats, the “FIXED-PRICE” contract format, and the “TANK-CAR

PRICE” format. The “TANK CAR PRICE” shall be based on the Providence Journal of

Commerce Log Tank Car Prices and the price shall be configured in cents mark-up per gallon.

All prices shall include delivery fees and all applicable taxes for heating fuel delivered for the

period from July 1, 2026, through June 30, 2027. The bidder shall include with the bid, Proof of

Insurance, indemnifying the Town from all claims and actions resulting from the bidder’s

performance, in an amount not less than one million dollars ($1,000,000.00).

1. The bidder shall indicate the total FIXED-PRICE and “TANK-CAR” PRICE for the delivery

of heating fuel by the gallon, (anticipated annual consumption 8,000 gallons more or less).

Alternative purchase and service plans will be considered. Please include specifics.

RI Spill Protection Tax _____________________________

RI US Tax

_____________________________

RI Excise Tax

_____________________________

TOTAL FIXED PRICE $_______________ “TANK CAR” PRICE $__________ (Mark-Up/Gal)

TOTAL NET TANK CAR PRICE INCLUDING TAXES $ (Mark-Up/Gal) _________________

2. The bidder shall indicate the size and number of vehicles involved in his delivery and service

fleet.

Trucks __________________

Gallon Capacity___________

3. The bidder shall provide delivery within twenty-four hours of telephone notification by

the Town. The bidder shall provide an emergency number to be called during non-business

hours.

_____________________________________________________________________________

4. The bidder shall provide heat system maintenance and repair within two hours from

notification during regular work - day hours, and within four hours nights, weekends and

holidays.

Hourly regular work-day Cost/$__________Hr.

Night, Weekend and Holiday Cost/$___________Hr.

2

5. The initial period of this bid award shall be from July 1, 2026, to June 30, 2027.

However, the Town reserves the right to extend the period of award for two additional (2)

years, upon agreement to the same by the vendor and the Town Council. Nothing herein

shall obligate the Town to any such extension. All bid prices contained within the

accepted proposal must be held for the original and extended term or terms, should said

agreement to extend the term or terms take effect.

Name of Company_______________________________________________________________

Address of Company_____________________________________________________________

_____________________________________________________________

Signature President/CEO _________________________________________________________

Printed Name___________________________________________________________________

Date ______________________________ Telephone Number____________________________

3

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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