Project Information

Bid Title

Request for Quotations-Torringford School Replacement Chiller and Commissioning Services Addendum No. 1

Issuing Agency

Torrington Public School

Location

Connecticut

Published Date

Jun 4, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Quotations-Torringford School Replacement Chiller and Commissioning Services

• Legal Notice (Torrington BOE RFQ for Torringford Elementary School Air-cooled Screw Chiller
• Addendum No. 1

Attachment Preview

ADDENDUM NO. 1

Project: Torrington Board of Education—REQUEST FOR QUOTATIONS FOR TORRINGFORD

ELEMENTARY SCHOOL AIR-COOLED SCREW CHILLER REPLACEMENT

Purpose of this Addendum The purpose of this document is to answer requests for information, provide

Exhibit F, remove the heat trace tape from the bid to owner responsibility, clarify the amount of butterfly

valves, and clarify the BMS system responsibilities.

1. Requests for Information (RFI) Answers

●​ Question: Is a DAS prequalification certificate and bid statement required? Answer: No.

●​ Question: What is the retainage? Answer: 5% of each progress payment.

●​ Question: Are we required to provide preventative maintenance once the job is done? If so, for

how long? This would be separate from our 1-Year Workmanship Warranty. Answer: Not

required.

●​ Question: Under Commissioning and start up: System Flushing: Confirming the water loop was

properly flushed to prevent debris from clogging the chiller's heat exchangers. Typically this is

done for new systems unless there are existing issues. This could increase the cost. Can this be

added as an add on? Answer: Every component of the water loop and interconnected systems

accessed or impacted during this replacement—including all new piping, isolation valves, and the

boiler room's hydraulic assembly—must be properly flushed. This ensures the entire system is

clear of debris before the new chiller is commissioned to prevent clogging the heat exchangers.

2. Scope of Work Clarifications & Changes

●​ Valve Clarification: The contractor must furnish and install two (2) new gear-driven butterfly

valves for isolation on the lines going to the chiller unit barrel.

●​ Scope Removal: Remove from the scope of work: furnish and install new self-regulating heat

trace tape on the outside supply and return lines to the chiller unit barrel.

3. BMS System Clarification

Owner's/SNE BMS Responsibility:

●​ To provide a BACnet connection to the chiller.

●​ All low-voltage electrical work for the BMS connection.

●​ All programming and interfacing with the chiller and graphics.

●​ Provide startup assistance to the chiller manufacturer.

The RFQ bid shall include:

●​ Flow switches installed. Wired by SNE.

●​ BACnet card provided by manufacturer—interface connection by SNE.

●​ All coordination with SNE.

4. Exhibits

●​ Exhibit F: Provided (Form of Contract).

DESIGN-BUILD AGREEMENT AND GENERAL CONDITIONS

BETWEEN OWNER AND DESIGN-BUILDER

TABLE OF ARTICLES

1. ​ AGREEMENT

2. ​ GENERAL PROVISIONS

3. ​ DESIGN-BUILDER’S RESPONSIBILITIES

4. ​ OWNER’S RESPONSIBILITIES

5. ​ SUBCONTRACTS

6. ​ CONTRACT TIME

7. ​ CONTRACT PRICE

8. ​ CHANGES IN THE WORK

9. ​ PAYMENT

10. ​INDEMNITY, INSURANCE, AND BONDS

11. ​SUSPENSION, NOTICE TO CURE, AND TERMINATION

12.​ DISPUTE MITIGATION OR RESOLUTION

13.​ MISCELLANEOUS

14. ​CONTRACT DOCUMENTS

ARTICLE 1 AGREEMENT

This Agreement (“Agreement”) is made this [___] day of [MONTH] in the year 2026 (“Effective Date”) by and between the

OWNER (“Owner”): ​

TORRINGTON BOARD OF EDUCATION

50 MAJOR BESSE DRIVE

TORRINGTON, CT 06790

and the

DESIGN-BUILDER (“Design-Builder”): ​

[NAME]

[ADDRESS]

for services in connection with the following

PROJECT: Turnkey design, construction and installation, commissioning and start-up by Design-Builder of and for a new

air-cooled screw chiller unit (the “Chiller Unit”) for the Torringford Elementary School building (“Facility”), at the

Worksite

(as defined in Section 2.4.28) located 800 Charles Street, Torrington, CT 06790 (the “Property”).

ARTICLE 2 GENERAL PROVISIONS

2.1. TEAM RELATIONSHIP Design-Builder and Owner agree to proceed with the Project on the basis of trust, good faith,

and fair dealing. Design-Builder agrees to furnish or procure, as permitted by Applicable Law, the architectural and

engineering services set forth in this Agreement and the construction and administration of the Work.

2.1.1. Neither Design-Builder nor any of its agents, employees, or Subcontractors, shall act on behalf of or in the name of

Owner unless authorized in writing by Owner’s Representative.

2.2. ETHICS The Parties shall perform their obligations under this Agreement with integrity, and shall, at a minimum: (a)

avoid conflicts of interest; (b) promptly disclose to the other Party any conflicts of interest which may arise. Each Party

warrants that it has not and shall neither pay nor receive any contingent fees or gratuities to or from the other Party, including

its agents, officers and employees, Design Professional, Subcontractors, Sub-subcontractors, Suppliers or Separate

Contractors, or others for whose acts or omissions they may be liable, to secure preferential treatment.

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2.3. DESIGN PROFESSIONAL Architectural and engineering services shall be provided or procured by licensed,

independent design professionals retained by Design-Builder, or furnished by licensed employees of Design-Builder, as

permitted by Applicable Law. The person(s) or entity(ies) providing architectural and/or engineering services shall be

referred to in this Agreement, collectively, as “Design Professional.” If a Design Professional is an independent design

professional, the architectural services and/or engineering services shall be procured pursuant to a separate written agreement

between Design-Builder and Design Professional.

2.3.1. STANDARD OF CARE Design Professional shall furnish and provide the architectural services and/or

engineering services necessary to design the Project in accordance with Owner’s requirements, as outlined in Owner’s

Program and other relevant data defining the Project. The architectural services and/or engineering services shall be

performed in accordance with the standard of professional skill and care required for a Project of similar size, scope, and

complexity, during the time in which the Services are provided.

2.4. DEFINITIONS

2.4.1. “Agencies” or an “Agency” mean and include the Connecticut Office of Policy and Management (“OPM”), the

Connecticut Commission on Human Rights and Opportunities (“CHRO”), and all other governmental authorities having

regulatory or administrative jurisdiction over the Work and/or the Project, and all representatives or designees of DAS,

CHRO, and such other governmental authorities.

2.4.2. “Agreement” means this Design-Build Agreement and General Conditions Between Owner and Design-Builder,

amendments, exhibits, addenda, and attachments made part of this Agreement upon its execution and/or upon the

execution of any amendment to this Agreement.

2.4.3. “Applicable Law” and “Applicable Laws” mean and include all federal, state, and local laws, statutes, regulations,

ordinances, codes, building codes, rules, and/or permits, and lawful orders enacted, promulgated or issued by any

governmental body or public or quasi-public authority having jurisdiction over the Work, Design-Builder, and/or the site

of the Project that are applicable to the Work, and with which Design-Builder must comply. “Applicable Law” shall

include, without limitation, those relating to equal opportunity, labor, wages and employment laws, statutes, ordinances,

codes, rules and regulations, and all guidelines, standards and conditions of funding imposed on the Work and/or Project

by the Agencies or otherwise applicable to the Project, the Agreement, any Subcontract and/or the performance of the

Work.

2.4.4. “Business Day” means all days, except weekends and official federal or state holidays where the Project is located.

2.4.5. A “Change Order” is a written order signed by Owner and Design-Builder after execution of this Agreement,

indicating changes in the scope of the Work or Contract Time, including substitutions proposed by Design-Builder and

accepted by Owner.

2.4.6. “Construction Schedule” is the document prepared by Design-Builder that specifies the dates on which

Design-Builder plans to begin and complete various parts of the construction phase services Work, and the Project,

including dates on which information and approvals are required from Owner.

2.4.7. The “Contract Documents” consist of those documents identified in section 14.1.

2.4.8. The “Contract Time” is the period of time beginning on and including the Date of Commencement through the

total time within which Design-Builder is required to achieve Substantial Completion established in Section 6.2.

2.4.9. “Day” and “day” mean calendar day.

2.4.10. “Date of Commencement” is as provided for in section 6.1.

2.4.11. “Defective Work” is any portion of the Work that is not in substantial conformance with the requirements of the

Contract Documents.

2.4.12. “Final Completion” occurs on the date when Design-Builder’s obligations under this Agreement are complete

and accepted by Owner, and final payment becomes due and payable.

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​ 2.4.12.1 “Final Completion Time” is period of time beginning on the Date of Substantial Completion through the

total time within which Design-Builder is required to achieve Final Completion established in Section 6.2.

2.4.13. “Hazardous Material” means and includes a substance or material identified now or in the future as hazardous

under any Applicable Laws, or any other substance or material which is considered hazardous or otherwise subject to

statutory or regulatory requirements governing handling, disposal or clean-up. “Hazardous Material” does not mean or

include any substance or material that is specified or foreseeably required to be removed, disposed of, or used as part of

or in the performance of the Work by Design-Builder notwithstanding that such substance or material is otherwise

identified as hazardous under Applicable Laws, is considered hazardous, or is otherwise subject to statutory or regulatory

requirements governing handling, disposal or clean-up.

2.4.14. “Construction Change Directive” is any written order containing Work instructions directed by Owner for

changes to the scope of the Work required to performed or provided by Design-Builder pursuant to this Agreement,

which is signed by Owner after execution of this Agreement and before Substantial Completion of the Work.

2.4.15. “Separate Contractors” means other contractors engaged by Owner performing construction work or providing

construction services at the Project site as part of the Project, other than Design-Builder, its Subcontractors, and its

Suppliers.

2.4.16. “Overhead” shall mean (a) payroll costs and other compensation of Design-Builder’s employees in

Design-Builder’s principal and branch offices; (b) general and administrative expenses of Design-Builder’s principal and

branch offices including charges against Design-Builder for delinquent payments; and (c) Design-Builder’s capital

expenses, including interest on capital used for the Work.

2.4.17. The “Owner” is the person or entity identified in ARTICLE 1 and includes Owner’s representative(s).

2.4.18. The “Owner’s Program” is a description of Owner’s objectives, budgetary and time criteria, space requirements

and relationships, and if applicable to the Project, flexibility and expandability requirements, special equipment and

systems, and site requirements. The Owner’s Program may include preliminary Design Documents which shall include

drawings, and may include outline specifications and other conceptual documents illustrating the Project’s basic

elements, scale, and their relationship to the Worksite.

2.4.19. The “Parties” are collectively Owner and Design-Builder.

2.4.20. The “Project,” as identified in ARTICLE 1, is the facility and other improvements for which Design-Builder is to

perform the Work under this Agreement. The Project may also include improvements to be undertaken by Owner or

Separate Contractors.

2.4.21. “Project Schedule” A schedule that shows the timing and sequencing of the design and construction required to

meet the time criteria set forth in the Owner’s Program. The Project includes the Construction Schedule and is

coordinated with design phase service activities.

2.4.22. A “Subcontractor” is a person or entity retained by Design-Builder as an independent contractor to provide the

labor, materials, equipment, or services necessary to complete a specific portion of the Work. The term Subcontractor

does not include the Design Professional, or any Separate Contractor employed by Owner or any Separate Contractor’s

subcontractors.

2.4.23. “Substantial Completion” of the Work occurs on the date when construction is sufficiently complete in

accordance with the Contract Documents so that Owner can occupy or utilize the Project for the use for which it is

intended, without unscheduled disruption. The date on which Substantial Completion is achieved shall be the date set

forth in and confirmed in and through a certificate of Substantial Completion signed by Owner and Design-Builder (the

“Date of Substantial Completion”). The certificate shall state the respective responsibilities of Owner and

Design-Builder for security, maintenance, heat, utilities, damage to the Work, and insurance. The certificate shall also list

the items to be completed or corrected by Design-Builder, and establish the time for completion and correction of such

items within the timeframe, if any, established in subsection 6.2.3 for the Final Completion Time.

2.4.24. A “Sub-subcontractor” is a party or entity who has an agreement with a Subcontractor or other

Sub-subcontractor, or Supplier to perform any portion of the Work or to supply material or equipment as part of the

Work.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services

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