Project Information

Bid Title

6809 RFP Epoxy Coating - Energy Center Floor

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Jan 6, 2026

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

6809 RFP Epoxy Coating - Energy Center Floor

RFP 6809 Epoxy Coating - Energy Center Floor - Instructions & Specifications 316.11 KB 01/06/2026

Attachment Preview

WASHTENAW COMMUNITY COLLEGE

Request for Proposal #6809

Epoxy Coating – Energy Center Floor

RFP Release Date: January 6th, 2026

Proposal Due Date: January 14th, 2026 at 2:00pm EDT

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

RFP #6809 Epoxy Coating – Energy Center Floor

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6809 Epoxy Coating – Energy Center Floor

RFP Due Date: January 14th, 2026 at 2:00 pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

1.0 Proposal Invitation

Washtenaw Community College (WCC or “College”) is located in Ann Arbor, Michigan. The Facilities

Management Department at Washtenaw Community College (WCC) is responsible for the maintenance

and repair of the campus buildings. The purpose of this RFP is to find a qualified contractor to Epoxy Coat

the Floor in the Energy Center.

2.0 Planned RFP Schedule

RFP Issued – January 6th, 2026

Mandatory Site Visit:

Date:

Friday, January 9th, 2026

Time:

9:00 am

Meeting Location: Crane Liberal Arts & Science Bldg; 1st Floor Atrium lobby

(outside LA 121)

RFP Due Date – January 14th, 2026 at 2:00pm EDT

3.0 Project Specifications

Each of the following items must be addressed clearly and completely in the proposal. If necessary, include

copies and/or samples of any reports or forms that would clarify these specifications.

Do not assume the College or evaluator/evaluation committee will know what your company’s capabilities

are or what items/services you can provide, even if you have previously contracted with WCC. The

proposals are evaluated based solely on the information and materials provided in your response.

The contractor will be expected to:

• Prep, Repair and Resurface the flooring in the Energy Center with a Grey epoxy coating and

texture – please describe your process; materials to be used and any associated specifications

such as thickness applied, etc.

• Vendor is required to verify the square footage for the project at the site visit.

• Complete the job on or before January 22nd, 2026 – date to be coordinated between the

contractor and WCC Facilities department. Please state whether this timeline can be met, or

offer alternate date range.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6809 Epoxy Coating – Energy Center Floor

RFP Due Date: January 14th, 2026 at 2:00 pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

4.0 General Conditions

• Provide barricades, including shoring and fencing required to maintain required safety regulations as

defined by OSHA.

• Coordinate and adhere to all state and local building codes relative to this contractor's work.

• This contractor is to obtain and pay for all special permits associated with this category.

• This contractor MUST comply with MI-OSHA requirements for this work. This will be closely

monitored.

• Smoking is prohibited on the Washtenaw Community College campus.

• On an on-going basis all identifiable trash or debris is to be cleaned up by the trade contractor who

created it on a daily basis. This includes mud or other debris on college drives and public streets

created as a result of moving trucks or other equipment into and out of the site.

5.0 Pricing

Provide, in narrative form, an explanation of the comprehensive cost proposal for this project as well as

any assumptions being made. At a minimum, pricing proposals should include the square footage

calculated, cost per square foot, total cost including any other costs associated to complete the project.

6.0 RFP Specifications - General

The College is not liable in any manner or to any extent for any cost or expense incurred by the contractor

in the preparation, submission, presentation or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the contractor or indirectly through the contractor’s agents, employees, assigns or others, whether

related or not to the contractor.

In submitting a proposal, Contractor agrees that all materials associated with, attached to, or referenced

by the submitted proposal will become the property of the College and may be incorporated into a

subsequent contractual agreement between the successful contractor and the College. Response to this

RFP confirms an understanding that this is not a contract or offer of business by the College.

7.0 Contract Award

The College intends to issue an award for contracted services. This project is to be completed on or before

January, 22nd, 2026.

Award of a contract may be issued to one or more contractors and will be based on the best overall

proposal(s). Criteria for award of a contract include, but are not limited to price, the proposal that includes

the specifications contained herein, previous range of capabilities, location, customer references,

portfolio samples, deliverable timeline, and the recommendations put forth by the Contractor. The

College reserves the right to give preference to contractors who provide apprenticeships registered with

the U.S. Department of Labor. WCC may request follow-up information such as questions, demos and site

visits prior to awarding the contract.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College reserves the right to award a contract based on any combination of the

specifications described herein.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6809 Epoxy Coating – Energy Center Floor

RFP Due Date: January 14th, 2026 at 2:00 pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

Proposal submissions shall be subject to and governed by the College’s Terms and Conditions for

Services Provided to WCC and are hereby incorporated as part of this solicitation.

In the event there is any conflict or inconsistency between the Terms & Conditions referenced in the

RFP documents and those included in a Contractor’s proposal response, the Terms & Conditions of the

RFP documents shall govern. Proposal submissions must include all terms and conditions of service. A

purchase order signed by an authorized agent of the College must accompany a fully executed complete

and final agreement to constitute acceptance of Proposal offer and offer terms and conditions of

service. This RFP and any subsequently offered contracts will be governed by the laws of the State of

Michigan. Any and all applicable valid executive orders, Federal, State or local laws, ordinances or rules

or regulations shall apply to any contract if and when offered and are deemed incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Contractors responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent consultants

retained by the College now or in the future.

This request for proposal in no manner obligates the College to the eventual purchase of any products or

services described, implied, or which may be proposed, until confirmed by written agreement, and may

be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order.

8.0 RFP Requirements - General

The following requirements must be met when responding to this RFP:

A. Proposals should provide a comprehensive solution to achieve the objectives listed above.

B. Proposals should be comprehensive by including all services available as well as any costs

necessary to meet the goals of the College as outlined in this RFP.

C. Proposals may specify a detailed approach/methodology, Contractor and College staffing

requirements, and any other assumptions to complete the proposed work.

D. A statement acknowledging the contractor’s understanding of the scope of this RFP (signature page).

E. The contractor must provide a comprehensive price proposal that may outline costs of products or

services, rates by individual, travel expenses and any other costs incurred as well as all assumptions.

Include license fees, maintenance fees, all hardware, software, and training costs required to

meet the primary objectives as stated in this RFP. Clearly identify what licenses and hardware is

WCC’s responsibility and what is included in Contractor pricing. Also, clearly identify which

services/systems are hosted on-campus and which are hosted off-campus. Washtenaw Community

College holds a tax-exempt status and shall not be charged any Federal or State taxes where

allowed. Tax-exempt documentation shall be presented when required.

F. The contractor must warrant its products and services to the requirements and objectives in this

RFP.

G. Contractors submitting a proposal agree to work with the College to develop a detailed Statement

of Work that will be part of the contract at no cost to the College.

H. Proof of Insurance - shall be maintained and a copy shall be provided to the College. No changes are

permitted in the insurance coverage unless agreed to in writing by the College. Insurance shall be

maintained in accordance with Section 9 – Insurance Coverage and Levels in the College’s Terms

and Conditions for Services Provided to WCC

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6809 Epoxy Coating – Energy Center Floor

RFP Due Date: January 14th, 2026 at 2:00 pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

I. Contractor Company Information

1. Background - Brief history and background of your company as well as the length of time you

have supplied services requested in this RFP. Describe the product(s) and service(s) being

offered for this solution.

9.0 Proposal Submission Directions

A. Proposals following the guidelines outlined in this document are due on or before

January 14th at 2:00pm EDT

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

RFP # 6809 Epoxy Coating – Energy Center Floor

B. Submit one (1) signed electronic copy in a single PDF format. Faxed and mailed replies are not

acceptable and will be rejected. It is the responsibility of the contractor to ensure that proposals

are received via email on or before the due date and time.

Commodity Codes

• NAICS 238330Flooring Contractors
• NAICS 325510Paint and Coating Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.