Project Information

Bid Title

RFQ - HELICOPTER EXTERNAL LOAD TRAINING

Issuing Agency

San Diego County

Location

California

Published Date

Dec 12, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM012938

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFx Name:	BPM012938
RFx Begin Date (UTC+0):	RFQ - HELICOPTER EXTERNAL LOAD TRAINING
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Specialized educational services
Solicitation Code:	12/12/2025 1:45:00 PM
Lot #:	1/7/2026 5:00:00 PM
Round #:	25 d 08 h 42 min 29 s

RFx General Information

Code BPM012938

RFx Name RFQ - HELICOPTER EXTERNAL LOAD TRAINING

Lot # 1

Round # 1

RFx Begin Date 12/12/2025 1:45:00 PM

RFx End Date 1/7/2026 5:00:00 PM

Summary

Vanessa Rios, Procurement Contracting Specialist Cell: 858-201-0931 | vanessac.rios@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 12/12/2025 1:45:00 PM

Q&A End Date (M/d/yyyy) 12/22/2025 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFQ 12938 Exhibit C - Pricing Schedule RFx Commercial Documents (Approved) rfq_12938_exhibit c pricing schedule.xlsx 12/12/2025 1:51:58 PM 12/12/2025 1:51:58 PM RFQ 12938 Full Package RFx Commercial Documents (Approved) rfq_12938_full package.pdf 12/12/2025 1:50:11 PM 12/12/2025 1:50:11 PM 2 Record(s)

Attachment Preview

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) #12938 – HELICOPTER EXTERNAL LOAD TRAINING

County of San Diego

Date Issued:

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

December 12, 2025

RFQ Number: 12938

CONTRACTING OFFICER:

RFQ TITLE:

Helicopter External Load Training

Vanessa Rios, Procurement Contracting Specialist

QUOTATIONS DUE: January 7, 2026 by 5:00 PM (PST) Phone: (858) 201-0931

QUESTIONS DUE: December 22, 2025 by 5:00 PM (PST)

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet.

Email: vanessac.rios@sdcounty.ca.gov

AWARD: Will be based

on:

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE HELICOPTER

LOAD TRAINING IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN. THE COUNTY

ANTICIPATES AWARDING A CONTRACT WITH A TERM OF ONE YEAR, PLUS FOUR ONE YEAR OPTIONS.

SMALL-LOCAL BUSINESS SET-ASIDE: IN ACCORDANCE WITH BOARD POLICY A-87, THE AWARD OF CONTRACTS

RESULTING FROM THIS RFQ IS RESERVED FOR SMALL-LOCAL BUSINESSES AS DEFINED IN BOARD POLICY B-53

SMALL-LOCAL BUSINESS POLICY (SLBP), WHICH CAN BE FOUND AT: B-53 SMALL-LOCAL BUSINESS POLICY (SLBP).

TO BE CONSIDERED FOR AWARD, OFFEROR MUST SUCCESSFULLY CERTIFY THAT THEY QUALIFY AS A SMALL-

LOCAL BUSINESS.

SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.

THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PERFORMANCE FACTORS INCLUDING THE OFFEROR AND OFFEROR

PERSONNEL EXPERIENCE, TECHNICAL APPROACH, ACCEPTANCE TO THE COUNTY’S AGREEMENT AN PRICE.

ATTACHED SAMPLE CONTRACT WILL BE REQUIRED TO BE SIGNED UPON AWARD.

SEE PRICING SCHEDULE ATTACHED ON BUYNET IN AN EXCEL FORMAT

BELOW TO BE COMPLETED BY OFFEROR

Offeror acknowledges Addendum No.

1

2

3

4

5

NAME AND ADDRESS OF OFFEROR (Type or Print)

NAME, TITLE & CONTACT INFORMATION OF

PERSON AUTHORIZED TO SIGN OFFER (Type or

Print)

Offeror/Company Name

Name of Authorized Representative

Address

Title of Authorized Representative

City, State, Zip

(

)

Telephone Number

Email Address

(

)

Telephone Number of Authorized Representative

Website Address

Signature of Authorized Representative

Date

Page 1 of 31

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) #12938 – HELICOPTER EXTERNAL LOAD TRAINING

SPECIAL INSTRUCTIONS

SUBMISSION CHECKLIST

☐ Submit a completed and signed Request for Quotation Cover Page (RFQ Packet Page 1)

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local Businesses as

defined in Board Policy B-53. To be considered for award, Offeror must successfully certify that they qualify as a Small-

Local Business.

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

• Complete Pricing Scheduled attached on BuyNet in Excel format

IF YOU HAVE NOT DONE BUSINESS WITH THE COUNTY BEFORE, PLEASE PROVIDE THESE ADDITIONAL

FORMS TO SET UP CONTRACTOR IN THE COUNTY’S FINANICAL SYSTEM:

1. Form W-9, Request for Taxpayer Identification Number and Certification, AND

• https://www.irs.gov/pub/irs-pdf/fw9.pdf

2. California Form 590, Withholding Exemption Certification, OR

• https://www.ftb.ca.gov/forms/2022/2022-590.pdf

3. California Form 587, Nonresident Withholding Allocation Worksheet

• Only required for contractors not within the state of California

• https://www.ftb.ca.gov/forms/2022/2022-587.pdf

Page 2 of 31

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) #12938 – HELICOPTER EXTERNAL LOAD TRAINING

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is

reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-

53 Small-Local Business Policy (SLBP).

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by

personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If

mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses to Questions, any other

information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet

for information. The County has no obligation to contact Offerors directly with any such RFP-related information.

• In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select

“Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.

Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the

contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the

discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ

requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate

anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described

as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless

otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole

criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such

variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the

right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County

reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,

financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability

to perform the contract shall be conclusive.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name

or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics

of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for

award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering

the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space

provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and

the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information

furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.

Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the

quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror

must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for

the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for

quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an

award. The information furnished may include specific references to information previously furnished or to information otherwise

available to the purchasing activity.

Page 3 of 31

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) #12938 – HELICOPTER EXTERNAL LOAD TRAINING

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include

in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,

or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is

not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response

contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff

Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-

Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be

considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included

in this RFQ. The Statement of Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror’s response

and successful contract finalization negotiations.

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local

Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local

Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent

upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment

beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code

section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay

California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first

payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County

(forms are available from the Franchise Tax Board website listed below).

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver

or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu

of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites

(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you

any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.

FRANCHISE TAX BOARD WEBSITES:

http://www.ftb.ca.gov

http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml

http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml

http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml

http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml

/

/

/

Page 4 of 31

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) #12938 – HELICOPTER EXTERNAL LOAD TRAINING

RFQ SUBMITTALS

1. TECHNICAL:

1.1 Confirm (YES/NO) offeror has read, understands, and accepts the Exhibit A – Statement of Work (SOW).

☐ YES

☐ NO

1.1.1 If NO, provide a marked-up redline version of the SOW that provides applicable alternative language with

an explanation to support any alternative standards/language being proposed. Failure to specifically reject a

proposed requirement(s) will be deemed an acceptance of such requirement.

1.2 Provide an expanded course outline describing your training program.

2. QUALIFICATIONS:

2.1 Confirm (YES / NO) your company has experience providing the required helicopter training to Law Enforcement

agencies.

☐ YES

☐ NO

2.1.1

If YES, provide a minimum of three favorable references from other government law enforcement agencies.

Each reference should include the following:

2.1.1.1 Customer/Agency

2.1.1.2 Dates of services provided

2.1.1.3 Contact Name, Position

2.1.1.4 Contact Business Email/Business telephone number

2.1.2

If NO, provide a minimum of three favorable references from all other agencies who have utilized this

training. Each reference should include the following:

2.1.2.1 Customer/Agency

2.1.2.2 Dates of services provided

2.1.2.3 Contact Name, Position

2.1.2.4 Contact Business Email/Business telephone number

NOTE: County staff may verify the information. The County will make reasonable attempts to contact any reference,

and the inability to contact a reference maybe treated as an unfavorable reference for evaluation purposes. An

unfavorable response is a response from a listed reference stating they would not enlist the organization to perform

services again in the future, or comments provided that the County deems to be substantially negative or reflective of

substandard service. The County reserves the right to contact County departments or any other agency for which the

organization has previously performed under contract. The County also reserves the right to make its own inquiries to

other sources for which services have been performed but are not listed. The County may, at its sole discretion,

disqualify a vendor if the requested number of references stated is not provided or responses are considered

unfavorable.

DO NOT USE SAN DIEGO COUNTY STAFF AS A REFERENCE.

2.2 Provide supporting documentation demonstrating the qualifications of the instructors responsible for the training

described in Exhibit A – Statement of Work. Documentation shall include, but is not limited to, certificates, licenses,

the number of students successfully trained, student feedback and reviews, and instructor resumes.

3. PRICING:

3.1 Provide a proforma invoice showing the breakdown cost of the training included in your quote. The total costs

reflected in the proforma invoice must match the totals listed in the Exhibit C, Pricing Schedule.

3.1.1 If travel rates apply, please provide a breakdown of the travel cost to include flight, hotel, transportation,

meals, etc. These rates should reflect current GSA Travel rates per https://www.gsa.gov/travel

Page 5 of 31

Commodity Codes

• NAICS 481211Nonscheduled Chartered Passenger Air Transportation
• NAICS 481212Nonscheduled Chartered Freight Air Transportation

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