Project Information

Bid Title

169 - Apparel

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 15, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

169 - Apparel

File Number: 169
Closing Date: April 20, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

158984

RFB No.

RFB 6004 202600000000169

RFB Description

APPAREL

RFB Closing Date/Time

April 20, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

6004

April 20, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 First Tactical Performance Short Sleeve Polo# 112509

Item Quantity/

UOM

5.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

COLOR-FRENCH BLUE- SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE First Tactical Short

Sleeve Performance POLOS :

Women's #122509 -Color FRENCH BLUE , Men's #112509 - Color French BLUE ; price must include embroidery fee and A CEMS Crisis

Response Tape embroidered . NO SUBSITUTION. CEMS Crisis Response Tape embroidery MUST BE DESIGNED & PROVIDED BY

THE VENDOR. Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST .

First Tactical is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response

Department within the division of EMS.

Bidder must be an authorized distributor for the First Tactical brand.

**A letter from the manufacturer, with First Tactical letterhead, must be submitted with the bid stating they are an authorized distributor Or

your bid will be omitted.

.** Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have

available sizes for the fittings for personnel.

Polo Shirt must include (1) one Community Crisis Response tape embroidery, (that the vendor must provide & be designed by the vendor)

and placed on left side of the shirt/chest, on the right side of the shirt/chest, Embroidery in white must include the Rank of personnel and

badge number underneath the rank. The tape embroidery font, size and color must be approved by the Commissioner of EMS or designee,

pictures will be provided of the tape /artwork with the bid for potential bidders of the uniform items.

SPECIFICATIONS: 6.5 oz 100% Polyester, Snag resistant, Fade resistant, shrink & wrinkle resistant with melamine buttons, naturally

moisture wicking, with an antimicrobial finish, innovative pen pockets, tapered fit, incorporates three mic/media/pen/eyewear loops at

shoulders and bottom of front placket.

ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the

Division of EMS to the buyer to be attached to the bid for potential bidders.

Ship To:

Vendor Response

Cleveland Ems Headquarters

Cleveland Ems Headquarters

1701 Lakeside Ave.

Cleveland, OH 44114

Unit Price

$

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 2 First Tactical Performance Long Sleeve Polo# 111503 &

121503

Item Quantity/

UOM

5.00000 /

EA

Service

Dates

Catalog

Discount

INVITATION TO BID

(This is not an order.)

Page 2 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

158984

RFB Closing Date/Time

April 20, 2026 3:00 PM

RFB No.

RFB 6004 202600000000169

RFB Description

APPAREL

Department/Division Public Bid Opening Date/Time

6004

April 20, 2026 3:00 PM

SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE First Tactical Long Sleeve Performance POLOS :

Women's #121503 -Color FRENCH BLUE , Men's #111503 - Color French BLUE ; price must include embroidery fee and A CEMS Crisis

Response Tape embroidered . NO SUBSITUTION. CEMS Crisis Response Tape embroidery MUST BE DESIGNED & PROVIDED BY

THE VENDOR. Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST .

First Tactical is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response

Department within the division of EMS. Bidder must be an authorized distributor for the First Tactical brand.

**A letter from the manufacturer, with First Tactical letterhead, must be submitted with the bid stating they are an authorized distributor Or

your bid will be omitted..

** Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have

available sizes for the fittings for personnel.

Polo Shirt must include (1) one Community Crisis Response tape embroidery, (that the vendor must provide & be designed by the vendor)

and placed on left side of the shirt/chest, on the right side of the shirt/chest, Embroidery in white must include the Rank of personnel and

badge number underneath the rank. The tape embroidery font, size and color must be approved by the Commissioner of EMS or designee,

pictures will be provided of the tape /artwork with the bid for potential bidders of the uniform items

SPECIFICATIONS: 6.5 oz 100% Polyester, Snag resistant, Fade resistant, shrink & wrinkle resistant with melamine buttons, naturally

moisture wicking, with an antimicrobial finish, innovative pen pockets, tapered fit, incorporates three mic/media/pen/eyewear loops at

shoulders and bottom of front placket.

ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the

Division of EMS to the buyer to be attached to the bid for potential bidders.

Ship To:

Vendor Response

Cleveland Ems Headquarters

Cleveland Ems Headquarters

1701 Lakeside Ave.

Cleveland, OH 44114

Unit Price

$

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 3 5.11 STRYKE PANT W/FLEX TAC # 64386 (Coyote)

Item Quantity/

UOM

10.00000 /

EA

Service

Dates

Catalog

Discount

SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE

5.11 Tactical TDU Pants - Mfr.: 5.11 Tactical, Inc., Style#: 64386 (Women), 74369 (Men) Color: Coyote (120) NO SUBSITUTION. -

Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST . Vendor must be available

within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have available sizes for the fittings for

personnel.

5.11 brand is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response Department

within the division of EMS. Bidder must be an authorized distributor for the 5.11 Tactical brand.

**A letter from the manufacturer, with 5.11 Tactical letterhead, must be submitted with the bid stating they are an authorized distributor. Or

your bid will be omitted.

INVITATION TO BID

(This is not an order.)

Page 3 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

158984

RFB Closing Date/Time

April 20, 2026 3:00 PM

RFB No.

RFB 6004 202600000000169

RFB Description

APPAREL

Department/Division Public Bid Opening Date/Time

6004

April 20, 2026 3:00 PM

SPECIFICATIONS: 65% POLYESTER, 35% COTTON Flex-Tac mechanical stretch ripstop 6.8 oz, DWR CO finish. Articulated knees

with knee pad pocket, Bar tacking at major seams & stress points, 12 pockets sized for tactical use, YKK zippers & Prym snaps, 5.11 5.11s

signature angled cargo pockets with its distinctive oblique pleats, exclusive rounded corners, asymmetrical pocket flap and original arc

stitching.

ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the

Division of EMS to the buyer to be attached to the bid for potential bidders.

Ship To:

Vendor Response

Cleveland Ems Headquarters

Cleveland Ems Headquarters

1701 Lakeside Ave.

Cleveland, OH 44114

Unit Price

$

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 4 CEMS COMMUNITY CRISIS RESPONSE TAPE FOR S/

S & L/S POLO'S

Item Quantity/

UOM

5.00000 /

EA

Service

Dates

Catalog

Discount

CEMS COMMUNITY CRISIS RESPONSE TAPE- CEMS Crisis Response Tape embroidery FOR SHORT SLEEVE AND LONG

SLEEVE PERFORMANCE POLO SHIRTS FOR THIS BID. Women's #122509 -Color FRENCH BLUE , Men's #112509 - Color French

BLUE ; Women's #121503 -Color FRENCH BLUE , Men's #111503 - Color French BLUE ; COMMODITY LINES #1 & #2- MUST BE

DESIGNED & PROVIDED BY THE VENDOR & BE ON PLACED ON THE LEFT SIDE OF THE SHIRT/CHEST.. The tape embroidery

font, size and color must be approved by the Commissioner of EMS or designee, pictures will be provided of the tape /artwork with the bid

for potential bidders

Ship To:

Vendor Response

Cleveland Ems Headquarters

Cleveland Ems Headquarters

1701 Lakeside Ave.

Cleveland, OH 44114

Unit Price

$

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 5 EMBROIDER RANK & BADGE NUMBER

Item Quantity/

UOM

5.00000 /

EA

Service

Dates

Catalog

Discount

EMBROIDER RANK & BADGE NUMBER Embroidery FOR SHORT SLEEVE AND LONG SLEEVE PERFORMANCE POLO

SHIRTS FOR THIS BID. FOR Women's #122509 -Color FRENCH BLUE , Men's #112509 FOR COMMODITY LINES #1 & #2-

Embroidery in white must include the Rank of personnel and badge number underneath the rank, embroidery font, size and color must be

approved by the Commissioner of EMS or designee.

Ship To:

Vendor Response

Cleveland Ems Headquarters

Cleveland Ems Headquarters

Unit Price

$

Extension

$

Delivery Days

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 5

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

158984

RFB Closing Date/Time

April 20, 2026 3:00 PM

RFB No.

RFB 6004 202600000000169

RFB Description

APPAREL

Department/Division Public Bid Opening Date/Time

6004

April 20, 2026 3:00 PM

1701 Lakeside Ave.

Cleveland, OH 44114

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 5 of 5

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

158984

RFB Closing Date/Time

April 20, 2026 3:00 PM

RFB No.

RFB 6004 202600000000169

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

APPAREL

Department/Division Public Bid Opening Date/Time

6004

April 20, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Commodity Codes

• NAICS 315990Apparel Accessories and Other Apparel Manufacturing

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