Project Information

Bid Title

Signal-Flasher Maintenance and Emergency Service

Issuing Agency

Larimer County

Location

Colorado

Published Date

Apr 17, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q26-04

Original Source

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Bid Documents

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Project Description

Due Date	Number	Title	Documents	Contact
2026-04-28	Q26-04	Signal-Flasher Maintenance and Emergency Service	Bid Doc	Les Brown, Purchasing Agent brownxld@larimer.org 970-498-5954

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

RFQ #Q26-04

Signal-Flasher Maintenance and Emergency Service

RFQ SUMMARY:

To enter into an agreement with a Contractor for preventive maintenance and emergency on-call

services and repairs for intersection traffic signals, pedestrian hybrid beacon signals, and flasher

systems.

QUESTION DEADLINE: April 22, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

DEADLINE FOR SUBMITTALS: April 28, 2026 @ 10:00 a.m. (MT)

We will only be accepting quotations submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet

Direct) portal, up to the date and time referenced above, at which time they will be recorded, but not publicly

opened on behalf of the Requesting Department.

BIDNET PORTAL / RFQ OFFICIAL WEBSITE:

To view official RFQ documents and addenda only available on the BidNet portal, use the following link:

https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this RFQ may result in disqualification of your Quote.

1. INTENT

Larimer County intends to enter into an agreement with one (1) Contractor to provide preventive maintenance

for intersection traffic signals, pedestrian hybrid beacon signals, and flasher systems. The Contractor will also

be required to provide emergency and on-call services/repairs for signals and systems, as well as

roundabouts.

2. QUALIFICATIONS

Qualifications, at a minimum, include the following:

1. Must have minimum of five (5) consecutive years of experience in the maintenance and emergency repair

of municipal traffic signals and street lighting systems.

2. Contractor must have at least two (2) primary technicians assigned to this contract and both must be either

IMSA Traffic Signal Level II or III certified.

3. Contractor must have at least one (1) Colorado Licensed Master Electrician on staff to oversee any

complex electrical repairs or service connections.

Page 1 of 11

4. Contractor must provide emergency response on site within two (2) hours of notification via text, call, or

email.

5. Contractor must maintain a fully equipped service facility within a 60-mile radius of 200 W. Oak Street, Fort

Collins, CO to ensure the two (2) hour response window is met.

6. Contractor must either own, and/or have available, at least one (1) bucket truck with a minimum reach of

35 feet, as well as all necessary Temporary Traffic Control (TTC) devices (cones, signs, arrow boards) to

safely secure a roundabout or intersection.

7. Contractor must maintain a telephone number where on-call technicians can be reached 24 hours per day,

seven (7) days a week.

3. SCOPE OF WORK

The Contractor will provide all resources necessary to compete the Scope of Work, including labor, tools,

testing equipment, vehicles, and personnel necessary for:

1. Preventive periodic maintenance for at facilities

1.1. Intersection traffic signal in northeast Loveland at the intersection of CR 13E (Monroe Ave) and CR 28

(57th St). Semi-annual maintenance (2 times per year).

1.2. Pedestrian hybrid beacon located on CR 11C approximately 0.5 mi south of CR 30. Annual

maintenance (1 time per year).

1.3. Pedestrian hybrid beacon located on CR 30 approximately 0.25 mi west of CR 11C. Annual

maintenance (1 time per year).

1.4. Emergency flasher system for Berthoud Fire Station No. 2 is located near the CR 8 and CR 23

intersection west of Berthoud. Annual maintenance (1 time per year).

1.5. Pedestrian flasher system is located in Rist Canyon on CR 52E (Rist Canyon Rd) west of CR 23E.

Annual maintenance (1 time per year).

1.6. Rapid rectangular flashing beacon in Loveland with additional flashers at pedestrian crossing on CR

11H (Boise Ave). Annual maintenance (1 time per year).

2. Emergency calls, trouble calls, and repairs

Emergency calls will be for cases that include (but are not limited to) full signal outages, inoperative flasher

systems, signals in flash mode, power outages, inoperative or incorrectly operating protected/permissive

applications, inoperative or incorrectly operating cameras or other detection equipment, damaged

equipment, inoperative streetlights (luminaires), signal and flasher equipment, and streetlights damaged in

traffic crashes.

2.1. The County will require emergency call and repair services at all of the facilities listed above, as well

as for the emergency flasher system at the Rist Canyon Fire Department station located on CR 52E

(Rist Canyon Rd) approximately 7.5 miles west of Laporte, CO.

2.2. Emergency call and repair service, as well as non-emergency on-call bulb replacements, will be

required for streetlights located at seven (7) roundabouts in Larimer County located at:

2.2.1. CR 19 (Taft Hill Rd) at CR 48 (Vine Dr)

2.2.2. CR 30 at CR 11 (Timberline Rd)

2.2.3. CR 30 at CR 11C

2.2.4. CR 28 (57th St) at CR 11C

2.2.5. CR 19 at CR 70 (Owl Canyon Rd)

2.2.6. CR 9 at CR 70 (Owl Canyon Rd)

2.2.7. CR 8 at CR 21

2.3. The County owns additional rapid rectangular flashing beacon, pedestrian flashers, and school zone

flasher systems where diagnostic and repair service may be requested on an on-call as-needed

basis.

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3. Status Reports

The Contractor will keep the Contract Administrator up-to-date via a status report provided both after

completing the initial response, and after repairs are complete. Note: If the repairs are completed during

the initial response, only one (1) status report is needed.

4. AWARD AND CONTRACT

A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable proposal,

deemed the best value, best fit, and most advantageous to Larimer County. To assist in the decision for

award: interviews may be held, background checks may be performed, references may be contacted, and

other inquiries may be taken to determine the abilities of the Contractor.

This agreement is an annual service contract. The Contractor’s equipment and labor rates shall not be allowed

to be adjusted, regardless of actual quantities ordered, except by mutual agreement between the parties if and

when the renewal option is exercised.

The term of the agreement will be one (1) year from the date the agreement is executed. The County, at its

sole option, may offer to extend this contract for up to four (4) additional one-year terms. The extension option

may be exercised providing satisfactory service is given, and must be mutually agreed upon in writing, by and

between the County and the Award Vendor.

A Sample of Larimer County’s “Professional Services Agreement” is included with this Request for Proposal as

Attachment A - Professional Services Agreement. Any exceptions or requested additions to the attached

agreement must be stated and submitted with your Proposal; these requests will not be accepted after the

Proposal has closed. The County makes no guarantee of any changes or concessions but will review and

consider all requests submitted.

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be

received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County

listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by

Risk Management.

5. INSURANCE REQUIREMENTS

BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the

insurance requirements published in the solicitation. Your company insurance coverages should be correctly

noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess

appropriate insurance at all times during the contract; these coverages are purchased at the company's

expense. The County’s insurance requirements may necessitate a company adding or increasing

coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included

in your pricing at the time of submission and will not be permitted to be added later.

5.a. INSURANCE REQUIREMENTS:

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to

Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The

insurance required herein shall be procured and maintained in full force and effect for the duration of the

Contract or Agreement and shall be written for not less than the following amounts, or greater if required by

law. Such certificate shall be delivered to InsuranceCert@larimer.org.

1. Workers' Compensation and Employers' Liability (waiver available if no employees)

1.1. Workers’ Compensation:

Statutory

1.2. Employer's Liability:

$100,000 Each Accident

$500,000 Disease-Policy Limit

$100,000 Disease-Each Employee

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1.3. Waiver of Subrogation in favor of Larimer County

1.4. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be

provided.

2. Commercial General Liability on an Occurrence Form with minimum limits as follows:

2.1. Per Occurrence Limit

$1,000,000

2.2. General Aggregate Limit

$2,000,000

2.3. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

3. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be

as follows:

3.1. Bodily Injury & Property Damage Combined Single Limit

$1,000,000

3.2. Lower limits may be accepted if automobiles are not used for transport in relation to goods/service

provided as outlined in agreement (i.e. only commuting to job site).

4. Professional Liability/Errors & Omissions

$1,000,000

5. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies

in conjunction with primary insurance policies if necessary.

6. General Liability and Automobile Liability insurance policies shall include Larimer County and its

elected and appointed officials and employees as additional insureds as their interests may appear.

7. The County reserves the right to reject any insurer it deems not financially acceptable by insurance

industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and

shall have an AM Best rating of not less than A- VII.

8. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or

Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should

any of the required policies be cancelled before the expiration date, notice shall be delivered to Larimer

County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

9. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted

services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in

this document and the subcontractor must include Larimer County an additional insured as described in

section VI.

ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER

COUNTY RISK MANAGEMENT DIVISION.

Proof of Auto Liability and Workers’ Compensation insurance is waived if goods/products are not delivered to a

County facility (delivery is made to roadway or private staging area), or they are delivered by a common carrier

(i.e., private shipper or freight forwarder, etc.).

6. GENERAL INSTRUCTIONS TO RESPONDENTS

6.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

6.2 Cooperative Purchasing:

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

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6.3 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women’s business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Respondents they will be afforded full and fair opportunity to submit a

quotation in response to this RFQ and they will not be discriminated against on the basis of age 40 and over,

race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual

orientation, gender identity, gender expression, military or veteran status, or any other applicable status

protected by Federal, State, or local law in consideration for this contract.

6.4 General Requirements:

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

No vendor awarded a solicitation shall be federally debarred. Such debarment will be checked through the

System for Award Management, at https://sam.gov/SAM

No quote is contingent on the purchase of all items listed. The right is reserved to reject any and all quotes or

parts thereof. Prices and terms must remain in effect until a contract has been executed.

6.5 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on page 1 or call Relay Colorado 711. “Walk-

in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if

advance notice is not provided.

7. EVALUATION CRITERIA:

Quote submittals will be evaluated and scored by the criteria below. The rating scale will be for available

points; receiving the maximum points available per criteria would be considered an outstanding rating.

CRITERIA

SUB-CRITERIA

Range of

Services

Contractor

Capabilities

Price

Understanding

Scope of Work

Will the Contractor be able to provide all services required to complete

the scope of work in a timely manner?

Does the Contractor have the staff and equipment to respond as

needed and staff with qualifications to meet Larimer County’s needs?

Is the Contractor’s pricing competitive, reasonable, and advantageous

to Larimer County?

Does the Contractor understand the scope of work to adequately

respond and meet Larimer County’s needs?

Maximum Possible Points = 100

POINTS

AVAILABLE

35

30

25

10

8. QUOTE SUBMITTAL REQUIREMENTS:

It is not necessary to return the entire Request for Quotation document. Submittal of the following completed

form is required:

• QUOTE FORM (all 6 pages)

Failure to complete any portion of the QUOTE FORM may be deemed just cause for rejection of your quote.

Bidnet will only allow vendors to submit one (1) Original Quote and it will not allow you add anything other than

your Original Quote; your Original Quote is limited to one (1) PDF file.

Page 5 of 11

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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