Project Information

Bid Title

Debris Removal at City Owned Beaches

Issuing Agency

City of Ventura

Location

California

Published Date

Jan 16, 2026

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000866

Original Source

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Project Description

Bid Number:	P-130000866
Bid Title:	Debris Removal at City Owned Beaches
Category:	Contractor/Construction (Maintenance type efforts ONLY)
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Debris Removal at City Owned Beaches in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Monday January 26, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 1/16/2026 12:00 AM Closing Date/Time: 1/26/2026 4:00 PM Contact Person: Patricia Zavala [email protected] Related Documents: P-130000866 COV Beach Debris Removal Attachment A-B General Provisions for Standard Form Contracts Attachment C D E

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Request for Proposal No. P-130000866

Friday January 16, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Debris Removal at City Owned Beaches in accordance with this Request for

Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Monday January 26, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000866

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Proposal Submission

1.3.

Question and Answer Period

1.4.

Proposal Format

1.5.

Insurance Requirements

1.6.

Agreement Prices

1.7.

Firm Fixed Price Per Ton

1.8.

Award of Contract

1.9.

Terms and Conditions

1.10. Subcontracting

1.11. Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

Background

2.3.

General Requirements

2.4.

Scope of Work

2.5.

Location Map

2.6.

Cost Proposal

3. Proposals

3.1.

3.2.

3.3.

3.4.

3.5.

Evaluation of Proposals

Proposal Format and Requirements

Required upon Successful Award of Bid

Special Requirements

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Small Local Business Purchasing Preference

• Attachment C – Terms and Conditions for Supplies & Non-Professional Services

• Attachment D – Insurance Requirements

• Attachment E – Federal Provisions

• Attachment E-1 – Certification regarding a Drug-Free Workplace Requirements

• Attachment E-2 – Debarment and Suspension Certification

• Attachment E-3 – APPENDIX A, 44 C.F.R. PART 18- Certification regarding Lobbying

• Attachment F – Certification of Prevailing Wage Compliance

Request for Proposal No. P-130000866

1. INSTRUCTIONS TO BIDDERS

1.1 RFP Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

January 16, 2026

January 20, 2026, 2:00PM

January 21, 2026

January 26, 2026, 4:00PM

1.2 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF

electronic copy sent via email to the Purchasing Representative, Patricia Zavala, at

pzavala@cityofventura.ca.gov. If discrepancies are found between the hard copy and the

PDF, the hard copy will provide the basis for resolving such discrepancies. If no document

can be identified as the original, proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.3 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia

Zavala, at pzavala@cityofventura.ca.gov PRIOR to January 20, 2026, at 2:00 PM. Any

questions submitted after the deadline shall be rejected. All questions will be answered in the

form of an addendum.

1.4 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.5 Insurance Requirements:

Successful firm shall provide insurance as noted in Attachment “D.”

Request for Proposal No. P-130000866

1.6 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

1.7 Firm Fixed Price Per Ton

The Firm Fixed Price Per Ton is not subject to adjustments.

1.8 Award of Contract

The City reserves the right to award one or more contracts based on the proposals submitted.

1.9 Terms and Conditions

Successful firm shall agree to the City’s Terms and Conditions for Supplies and

Non-Professional Services.

1.10 Subcontracting:

No Subcontracting any portion of Contractor’s duties under this agreement without prior

written consent of the City.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000866

2. SCOPE OF SERVICES

2.1 Introduction

The City of Ventura is seeking bids from qualified contractors for the removal of storm

related wood debris from City owned beach between the Ventura Pier and the restroom

facility at Surfer’s Point, Pierpont Beach from Greenock Lane to San Pedro Street, and

Marina Park beach.

2.2 Background

The primary purpose of this scope of work is to maintain the public health, safety, and

economic recovery of the City of Ventura (“City”) during the response to an exigent situation,

as well as to restore the public areas to a normal condition. The Contractor understands and

agrees that the removal of storm related wood debris in the most expeditious manner

possible is of the utmost importance and it will make every effort to complete all

requirements of the Contract in the shortest time possible.

The work to be performed under the Contract shall consist of collection, removal, recycling,

and/or disposal of the wood debris caused by the disaster. The Contractor shall not be paid

to remove, process or dispose of debris that is unrelated to disaster damage, without written

direction from the City.

2.3 General Requirements

The Contractor shall dispose of all debris, reduced debris, and other products of the debris

management process in accordance with all applicable federal, state and local laws,

standards and regulations. All debris shall be disposed of at facilities approved by the City

and permitted by the Regional Water Quality Control Board, Local Enforcement Agency,

and California Department of Resources Recycling and Recovery as applicable. Contractor

must have the experience, equipment, manpower, permits and licenses to perform all storm

related debris removal services. The Contractor and the Monitor representative assigned to

the disposal process shall maintain disposal records and documentation. Contractor is

responsible for making their own arrangements with organics processing and/or landfill

locations including, but not limited to, extended hours of operation and billing.

Contractor acknowledges and understands that any disposal, removal, transportation or

pick-up of any materials not covered in this scope of work shall be at the sole risk of the

Contractor. Contractor understands that it will be solely responsible for any liability, fees,

fines, claims, etc., which may arise from its handling of materials not covered by this scope

of work.

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

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