Project Information

Bid Title

RFP for Gas Leak Detection and Atmospheric Corrosion Survey Services

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Dec 15, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-86

Original Source

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
25-86	RFP for Gas Leak Detection and Atmospheric Corrosion Survey Services	Thu, 01/15/2026 - 11:00am	-	-

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ADVERTISEMENT FOR PROPOSALS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 11:00 am

(EST) on January 15, 2026 for the furnishing of Gas Leak Detection and Atmospheric

Corrosion Survey Services.

Instructions for submitting proposals and complete specifications will be available in the

Office of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street,

Greenville, North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday

through Friday.

Greenville Utilities Commission reserves the right to reject any or all proposals.

Late proposals will not be considered.

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SECTION I

GENERAL INSTRUCTIONS FOR FORMAL PROPOSALS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, EQUIPMENT AND SERVICES

1.0 NOTICE TO PROPOSERS

Sealed proposals, subject to the conditions made a part hereof, will be received in the Office of

the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,

North Carolina 27834 until 11:00 am (EST) on January 15, 2026, Proposals submitted in a fax

or e-mail in response to this Invitation for Proposals will not be acceptable.

2.0 STANDARD FORMS REQUIRED

Each Proposer must submit a proposal on the enclosed proposal forms. The proposal must

be signed by an authorized official of the firm. Return only the attached Proposal

Form(s). Do not return the Advertisement for Proposals, Instructions to Proposers or

Specifications.

3.0 PREPARATION OF PROPOSAL

Proposals must be in sealed envelopes clearly marked on the outside with the name of the

proposal and the proposal opening date and time. Proposal shall be addressed to

PROCUREMENT MANAGER, GREENVILLE UTILITIES COMMISSION, 401 S. GREENE

STREET, GREENVILLE, NORTH CAROLINA 27834.

4.0 TIME FOR PROPOSALS

Proposals are due at 11:00 am (EST) on January 15, 2026.

5.0 DEPOSIT

A deposit is NOT required for this proposal.

6.0 NC SALES TAX

Do not include NC sales taxes in proposal figure; however, Greenville Utilities Commission

(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful Proposer.

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8.0 EXCEPTIONS TO BE CLEARLY STATED

If proposal is not in strict accordance with Section II, “Specifications,” Proposer must list or note

all exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful Proposer will furnish equipment, services and/or materials exactly as specified.

GUC reserves the right to accept or reject proposals with noted minor deviations from

specifications and to determine the responsible, responsive proposal from the standpoint of

quality, performance, and price.

9.0 EVALUATION AND AWARD OF PROPOSALS

GUC reserves the right to reject any and all proposals, to waive any and all informalities, and to

disregard all nonconforming or conditional proposals or counter proposals. In evaluating

proposals, GUC shall consider whether the proposals comply with the prescribed requirements,

plus all alternates or options requested. GUC reserves the right to include or exclude any

option or alternative in GUC’s opinion is in GUC’s best interests. If a proposal is to be awarded,

it will be awarded to the responsible, responsive Proposer whose evaluation by GUC indicates

that the award will be in GUC’s best interests. Only firm prices will be considered for award of

this proposal.

10.0 PROMPT PAYMENT DISCOUNTS

Proposers are urged to compute all discounts into the price offered. If a prompt payment

discount is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical proposals are stated

both in numbers and in words, the words govern.

12.0 PROPOSAL WITHDRAWAL

A Proposer must notify GUC in writing of its request to withdraw a proposal within seventy-two

(72) hours after the proposal opening, not including Saturdays, Sundays, or holidays. In order

to justify withdrawal, the Proposer must demonstrate that a substantial error exists and that the

proposal was submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of proposals. Failure by

the successful Proposer to meet quoted delivery shall be interpreted as non-compliance with

these specifications and may be deemed sufficient cause for removal of the manufacturer

and/or distributor from our lists as acceptable manufacturers or Proposers.

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15.0 DELIVERY

Shipments will be made only upon individual releases from a blanket purchase order issued by

GUC in accordance with GUC’s current needs.

Time is of the essence with respect to all deliveries under this Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC

Warehouse, 701 Utilities Way, Greenville, North Carolina 27834, unless otherwise specified.

The agreed price for such equipment, materials, or supplies shall include all costs of delivery

and ownership, and risks of loss shall not be transferred from Provider to GUC until express

written acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM

and 4:30 PM Monday-Friday only. GUC’s purchase order number is to be shown on the

packing slip or any related documents. GUC reserves the right to refuse or return any

delivery with no purchase order number or which is damaged. GUC will not be charged a

restocking fee for any delivery which is refused or returned.

16.0 CONTRACT PERIOD

It is the intent of Greenville Utilities Commission (GUC) to enter into a multi-year contract at the

time the contract is awarded by GUC to the successful Proposer for a total contract period not to

exceed three (3) years. Prices shall remain fixed during the first year with option for annual

extensions at the same or negotiated unit prices for up to two (2) additional years if market and

service conditions so warrant and prove to be in the best interest of GUC.

17.0 MANUFACTURER

Proposer is to specify the manufacturer of items being quoted if applicable.

18.0 QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted Proposal

Form based on our actual needs.

19.0 CONTACT INFORMATION

Questions regarding this proposal request should be directed to Cleve Haddock, Lifetime

CLGPO, Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions must

be received via e-mail by or before 1/5/2026.

20.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the proposal.

[Balance of page left blank intentionally]

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SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR GAS LEAK DETECTION AND ATMOSPHERIC CORROSION

SURVEY SERVICES

JANUARY 15, 2026

Description:

Greenville Utilities Commission (GUC) requests a proposal for services to conduct a gas leak and

atmospheric corrosion survey of the GUC natural gas distribution system. The survey will be

separated into five (5) sections and will be conducted over three (3) years. Two (2) sections will

be surveyed in Year 1, one (1) section in Year 2, and two (2) sections in Year 3. GUC shall

execute an annual services contract with the selected firm, renewable each year at the discretion

of GUC. The GUC natural gas distribution system consists of approximately 760 miles of

distribution main and 510 miles commercial, industrial, and domestic services. Mains are

generally located within the road right-of-way, however, in some areas the mains may be installed

in designated easements or behind houses, alleys, etc. Most meters are located in a readily

accessible location on the side, back, or front of the home/business.

Survey personnel must have a compatible tablet or other device with wireless cellular service to

complete the survey (newest generation of Apples iPad recommended). The leak investigation

and corrosion identification forms will be submitted electronically using ArcGIS Portal software

provided by GUC. The surveyor’s work progress will also be tracked via a GPS location-based

workflow. Upon award, GUC will provide access to the Portal and provide appropriate login

credentials (username, password, etc.).

Alternate Proposal for Advanced Mobile Leak Detection (AMLD)

GUC requests an alternative proposal to conduct a gas leak and atmospheric corrosion survey of

the GUC natural gas distribution system via Advanced Mobile Leak Detection (AMLD). Alternate

proposals for AMLD will be in addition to the proposal for the gas leak and atmospheric corrosion

survey conducted via traditional methods. AMLD will be awarded at the discretion of GUC in

addition to or in lieu of traditional methods at the discretion of GUC. Proposals for AMLD are

optional and not required to be submitted by the proposer. Alternative proposals shall be in

accordance with section 3.3.5 Advanced Mobile Leak Detection Survey (AMLD) of GUC’s

Operations and Maintenance Plan:

3.3.5 Advanced Mobile Leak Detection Survey (AMLD)

3.3.5.1 Utilization

This vehicular based AMLD survey consists of a very high sensitivity Methane/Ethane detector,

a sonic anemometer, GPS system and real-time communications to a secure cloud-based

system. Data collection is performed by driving the vehicle and collecting information on the

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Commodity Codes

• NAICS 213112Support Activities for Oil and Gas Operations
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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