Project Information

Bid Title

INMATE COMMISSARY SERVICES FOR EDDY COUNTY DETENTION CENTER

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Apr 14, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-02

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP 26-02
Bid Title:	INMATE COMMISSARY SERVICES FOR EDDY COUNTY DETENTION CENTER
Category:	Eddy County Bids
Status:	Open

Description: Eddy County, New Mexico, is seeking proposals from qualified firms for Inmate Commissary for Eddy County Detention Center. The successful offeror will be responsible for facilitating commissary services for both the male and female facilities. All work performed regarding Commissary Services pursuant to this RFP will be under the direction of the Warden of the Eddy County Detention Center. Publication Date/Time: 4/14/2026 3:00 PM Closing Date/Time: 4/29/2026 2:00 PM Related Documents: RFP 26-02 Inmate Commissary for Eddy County Detention Center

Attachment Preview

EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSAL 26-02

INMATE COMMISSARY SERVICES FOR

EDDY COUNTY DETENTION CENTER

Commodity Code(s): 680-70

EDDY COUNTY

101 W. GREENE ST.

CARLSBAD, NM 88220

Issued Date: April 14, 2026

Proposal Deadline: April 29, 2026 at 2:00 PM MST

RFP 26-02 Inmate Commissary Services for Eddy County Detention Center

Contents

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

I. INTRODUCTION................................................................................................................... 4

II. DEFINITION OF TERMINOLOGY .................................................................................. 8

III. CONDITIONS GOVERNING PROCUREMENT ......................................................... 10

IV. GENERAL REQUIREMENTS ......................................................................................... 12

V. RESPONSE - FORMAT AND ORGANIZATION............................................................ 19

VI. EVALUATION ................................................................................................................... 20

VII. EVALUATION PROCESS .............................................................................................. 21

Appendices ................................................................................................................................. 23

ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................. 24

LETTER OF TRANSMITTAL FORM .................................................................................. 25

STATEMENT OF COMPLIANCE ........................................................................................ 26

CONFLICT OF INTEREST DECLARATION..................................................................... 27

AFFIDAVIT OF NON-COLLUSION..................................................................................... 28

NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION.................. 29

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ..................................................... 30

SAMPLE AGREEMENT A-26-XX ........................................................................................ 32

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RFP 26-02 Inmate Commissary Services for Eddy County Detention Center

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to

move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the

procurement process and make working with Eddy County easier and efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During

registration, it is recommended that vendors link relevant commodity codes to their profiles to

receive automatic notifications of new opportunities matching their services or products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance please visit the Vendor Registration Help page or contact the Eddy County Chief

Procurement Officer with any questions at agranger@co.eddy.nm.us

3

RFP 26-02 Inmate Commissary Services for Eddy County Detention Center

I. INTRODUCTION

PURPOSE OF THIS REQUEST FOR PROPOSALS

The Board of Eddy County Commissioners is requesting qualification-based competitive

proposals for Inmate Commissary for the Eddy County Detention Center. Proposals will be

accepted until 2:00 P.M. Mountain Time, April 29, 2026 via the Eddy County Procurement Portal.

Proposals that are received will be reviewed by an evaluation committee that will provide a

recommendation for award to the Board of County Commissioners based on the highest ranking

offer in regard to specific criteria outlined in this Request for Proposals. Eddy County reserves

the right to accept or reject any proposal or any part thereof; to defer action on the request for

proposals; to reject all proposals; to waive any technicalities or informalities in solicitation process

and to accept the proposal which, in its judgment, is most advantageous to the County.

SCOPE OF WORK

Eddy County, New Mexico, is seeking proposals from qualified firms for Inmate Commissary for

Eddy County Detention Center. The successful offeror will be responsible for facilitating

commissary services for both the male and female facilities. All work performed regarding

Commissary Services pursuant to this RFP will be under the direction of the Warden of the Eddy

County Detention Center.

1. Goals & Objectives

To provide County approved inmate commissary service to the Eddy County Adult Male

and Adult Female Detention Facilities, at a minimum of 1 time per week, 52 weeks a year.

2. Services Requested

A. Contractor shall maintain a large selection of items to be made available through the

commissary program. The County shall approve all items to be made available at the

Eddy County Detention Facilities.

B. Purchase and payment of inventory will be the sole responsibility of the Contractor.

1. Inmates will be able to purchase from the Commissary at a minimum of once

per week. All sales will be made via ECDC Facilities Inmate

Telecommunication System Provider, allowing the ability to order directly

from the contractor.

4

RFP 26-02 Inmate Commissary Services for Eddy County Detention Center

2. Contractor will package and seal all orders and deliver fulfilled as per schedule

agreed upon by Eddy County, not exceeding 1 week.

3. Contractor will provide, purchase and maintain custody of inventory and

deliver items mutually agreed upon between the Contractor and the County to

the inmates of the Eddy County Detention Facilities.

4. Contractor shall start providing services within (30) days of execution of a

mutually agreed upon contract.

5. Contractor shall provide telephone pin numbers to inmates through the

Commissary Service.

6. Contractor shall be capable of providing one kiosk machine for the main lobby

and an additional kiosk for the primary booking area of the facility, if and

when the County elects to utilize such equipment.

7. Contractor shall provide personnel to issue credits, sort and distribute all

commissary items to inmates.

8. Contractor shall be capable of interfacing, at no additional cost to the County,

with a prepaid card program for the distribution of funds to individuals upon

release from custody, also at no cost to the County. The County’s preferred

provider for such services is Numi Financial.

3. System Specifications

A. Contractor shall provide all hardware and software, including system backup, for a

computerized Inmates Accounts System to keep accurate and complete records of all

commissary activity and balances of individual accounts. Existing information should

be transferred if necessary.

B. Any interface with the Detention Centers existing Jail Management System shall be

provided at no additional cost to the County.

C. The system shall allow any designated Detention staff person to open an inmate account

by using the inmate identification number issued at the time of booking, and then to

enter into the computer system the amount of money in the inmates possession at that

time.

5

Commodity Codes

• NAICS 561210Facilities Support Services

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