Project Information

Bid Title

Opens April 14 ? 2026 Sidewalk Replacement Program Phase I ? Specifications

Issuing Agency

Effingham city

Location

Illinois

Published Date

Apr 1, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens April 14 – 2026 Sidewalk Replacement Program Phase I – Specifications Public Works bids

Posted on April 1, 2026

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SPECIFICATIONS

FOR

2026

SIDEWALK REPLACEMENT

PROGRAM - PHASE I

PREPARED BY

LUKE A THOELE, P.E.

CITY ENGINEER

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

April 2026

Table of Contents

NOTICE TO CONTRACTORS ............................................................................................................................................3

SPECIAL PROVISIONS .....................................................................................................................................................4

SCOPE OF WORK .......................................................................................................................................................4

IDOT PAY ITEMS ........................................................................................................................................................4

INSPECTION OF LOCATIONS......................................................................................................................................4

PAYMENT AND PERFORMANCE BOND .....................................................................................................................5

LIQUIDATED DAMAGES.............................................................................................................................................5

PREVAILING WAGE....................................................................................................................................................5

SUBSTANCE ABUSE AND PREVENTION PROGRAM ...................................................................................................6

INSURANCE ...............................................................................................................................................................6

CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES .............................................................6

REMOVAL OF UNSUITABLE MATERIAL......................................................................................................................7

SIDEWALK REMOVAL ................................................................................................................................................7

GRADING AND SUBGRADE PREPARATION................................................................................................................7

P.C.C. SIDEWALK .......................................................................................................................................................7

DETECTABLE WARNING ............................................................................................................................................8

COMBINATION CURB AND GUTTER REMOVAL.........................................................................................................8

COMBINATION CONCRETE CURB AND GUTTER........................................................................................................8

CLASS B PATCH..........................................................................................................................................................9

DRIVEWAY PAVEMENT REMOVAL ..........................................................................................................................10

P.C.C. DRIVEWAY PAVEMENT .................................................................................................................................10

FRAMES AND LIDS TO BE ADJUSTED.......................................................................................................................10

MONITORING CONCRETE........................................................................................................................................11

STORM SEWER ........................................................................................................................................................11

CLEANUP .................................................................................................................................................................11

MATERIAL TESTING .................................................................................................................................................11

SALVAGE MATERIALS ..............................................................................................................................................12

TRAFFIC CONTROL COMPLETE ................................................................................................................................12

CONTRACT ...................................................................................................................................................................13

PROPOSAL .................................................................................................................................................................... 16

REFERENCES ............................................................................................................................................................17

SCHEDULE OF PRICES ..............................................................................................................................................18

NOTICE OF AWARD......................................................................................................................................................20

NOTICE TO PROCEED ...................................................................................................................................................21

2

NOTICE TO CONTRACTORS

Sealed proposals for the City of Effingham, 2026 Sidewalk Replacement Program Phase I will be received by the

City of Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City Clerk until 11:00 A.M. April

14th, 2026, and will then be publicly opened and read.

The proposed work is officially known as "2026 Sidewalk Replacement Program Phase I" for the City of Effingham,

Effingham, Illinois. The project shall consist of the removal and replacement of the sidewalks, removal and

replacement of curb and gutter, and removal and replacement of driveway pavement shown herein and other

miscellaneous work.

The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal, Notice of

Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the following locations:

Plans, specifications, and documents are on file in the office of the City Engineer of the City of Effingham, 201 E.

Jefferson Avenue, Effingham, IL 62401.

Each proposal shall contain the name of every person or firm interested in the same and shall be accompanied by a

bid bond, bank cashier's check, bank draft or certified check for not less than five (5) percent of the amount

of the bid. A surety bond for the full amount of the award is required. Failure on the part of the contractor to

deliver the materials within the time specified or to do the work as specified herein will be considered just cause

to forfeit the surety as provided in Article 108.10 of the State of Illinois Standard Specifications for Road and

Bridge Construction, adopted January 1, 2022.

The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the bids, and

to accept any bid which it deems most favorable to the City.

Proposals must be submitted to the City Clerk Office, City of Effingham on a form furnished by the

Municipality, which may be obtained in the contract of the City and shall be enclosed in a separate and sealed

envelope endorsed "2026 Sidewalk Replacement Program Phase I".

It is agreed that this bid may not be withdrawn for a period of 45 days from its opening thereof or it will be

subject to forfeit the 5% Bid Bond provided with the bid.

It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are

received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if

contractor provides proper insurance and bonding in a timely manner.

Contractor shall not pay less than the prevailing wage to all laborers, workmen, and mechanics performing work

under this contract, and shall comply with the requirements of the Illinois Wages of Employees on Public Works

Act {820ILCS 130/1-12}.

Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project Act as enacted by

P.A. 95-0635.

BY ORDER OF THE CITY COUNCIL

CITY OF EFFINGHAM, ILLINOIS

______________________________ Date: _________________________

Steve Miller, P.E., City Administrator

3

SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction of the State of Illinois” (IDOT Spec. Book), adopted January 1, 2022, and the Supplemental

Specifications and Recurring Special Provisions, The Illinois Manual on Uniform Traffic Control Devices

(MUTCD), and the Americans with Disabilities Act (ADA) Standards, which govern the Sidewalk

Replacement Program, City of Effingham, Illinois, and in case of conflict with any contract documents,

Article 105.05 shall apply.

SCOPE OF WORK

The work included in this section consists of removal of existing sidewalk, replacing sidewalk, installing

detectable warnings, removal and replacement of concrete curb and gutters, removal and replacement

of concrete driveways, pavement patching, storm sewer construction, and any cleanup work needed

from contractors’ operations in accordance with the standard specifications and these special provisions.

The quantities shown in the proposal are the approximate quantities required to complete the work. The

affected resident and the City Representative shall be given 48 hours notification before any construction

is to begin at all locations. All locations will be marked with paint and approved by the City

Representative in the field before construction is to begin. All work done outside the marked locations

will be at the expense of the contractor unless prior approval has been given by the City Representative.

Many sidewalks are being increased in width from 4 feet to 5 feet. Any sidewalks not constructed to the

correct widths as stated in the plans will be removed and replaced at the contractor’s expense. The City

will obtain all necessary permits and easements to perform the work. The City reserves the right to add

or delete work for budgetary reasons or due to conflicts with other construction work.

IDOT PAY ITEMS

These provisions are meant to rely upon the IDOT Standard Specifications. The Standard Specifications

will be referred to for any detail not outlined in these special provisions.

Some Pay Items in the Schedule of Prices do not have Special Provisions. The IDOT Standard

Specifications apply to these items with no modification.

INSPECTION OF LOCATIONS

It will be the Contractor’s responsibility to visit and inspect all site locations before placing a bid. The

Contractor should fully acquaint himself with existing conditions there relating to construction and labor.

The Contractor should fully inform himself as to the facilities involved, the difficulties and restrictions

attending the performance of the contract. The contractor should thoroughly examine and familiarize

himself with the drawings, special provisions, specifications, and all other contract documents. The

contractor by execution of the contract, shall in no way be relieved of any obligation under it due to his

failure to receive or example any form or legal instrument or to visit the site and acquaint himself with

the conditions there existing and the owner will be justified in rejecting any claim based on facts

regarding which should have been on notice as a result there of. If the Contractor has any questions

and/or concerns, they must be addressed in writing to the City Engineer before placing a bid.

4

PAYMENT AND PERFORMANCE BOND

Section 102 of the IDOT Spec. Book shall be revised as follows:

The Contractor shall deliver a payment and performance bond to the City Clerk in the total amount of

the contract at the time the contract is executed by the City.

Such bond shall be conditioned for the completion of the contract, for the payment of material used in

such work and for all labor performed in such work, whether by subcontractor or otherwise.

Each such bond is deemed to contain the following provisions whether such provisions are inserted in

such bond or not:

“The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions

and agreements of the contract or contracts entered into between the principal and the City will be

performed and fulfilled and to pay all persons, firms and corporations having contracts with the principal

or with subcontractors, all just claims due them under the provisions of such contracts for labor

performed or materials furnished in the performance of the contract on account of which this bond is

given, when such claims are not satisfied out of the contract price of the contract on account of which

this bond is given, after final settlement between the City and the principal has been made.”

The bond required by this Section may be acquired from an Illinois company, agent or broker of the

contractor’s choice, except that the bond supplier shall be rated A (Excellent) or A+ (Superior), Financial

Size Category Class XII or larger, in the most recent issue of Best’s Key Rating Guide published by A.M.

Best Company of Oldwick, New Jersey 08858.

FOR ALL CONTRACTS UNDER $100,000, a bank letter of credit from a local (Effingham County) bank

setting forth all the conditions herein before stated and signed and attested to by two officers of said

bank and the Contractor shall be considered to be acceptable under this section.

LIQUIDATED DAMAGES

It is understood and agreed that time is of the essence in the performance of the Contract and that

failure on the part of the Contractor to complete the contract work in the time herein set forth will

result in certain loss and damages to the Owner. Failure on the contractor’s part to complete such work

shall be considered just cause for forfeit of his/her surety bond.

Work in Locations #2 and #3 must be completed prior to planned 2026 resurfacing of the adjacent

streets. The work in these locations shall be completed no later than July 31, 2026.

If the Contractor fails to complete the work in the preceding paragraph as stated, or any portion of the

remaining work on or before March 31st, 2027, they shall pay the Owner according to Article 108.09.

PREVAILING WAGE

The prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by

the court on review shall be paid to all laborers, workers, and mechanics performing work under this

contract pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are

available on the Department's official website. Any revised rate shall apply to this contract, and the

contractor shall be responsible for paying the revised rate. The contractor shall be responsible for

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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