Project Information

Bid Title

Athletic Field Fertilization and Maintenance

Issuing Agency

Hanahan city

Location

South Carolina

Published Date

Mar 18, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Athletic Field Fertilization and Maintenance

Bid/RFP Status

Open - accepting bids and proposals

Bid/RFP Due Date

Fri, 04/10/2026 - 12:00 PM

Bid/RFP Reference Number

COH# -3182026

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THE CITY OF HANAHAN hereinafter referred to as the (COH), is accepting PROPOSALS for Athletic Field Fertilization and Maintenance.  The City of Hanahan invites qualified contractors for athletic field fertilization and maintenance. These fields are located at the Hanahan Recreation Complex, 3100 Railroad Ave, Hanahan, SC 29410. The fields consist of 7 baseball/softball fields and a soccer field.

Supporting Documents

• athletic_field_fertilization_and_maintenance.pdf 482.06 KB
• map_of_fields_.jpg 223.04 KB

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FY 25-26

CITY OF HANAHAN

Request for Proposal

Athletic Field Fertilization and Maintenance

Solicitation #COH-3182026

Submissions due by: 12p.m., Friday, April 10, 2026

CITY OF HANAHAN REQUEST FOR PROPOSALS

ATHLETIC FIELD FERTILIZATION AND MAINTENANCE -

THE CITY OF HANAHAN hereinafter referred to as the (COH), is accepting PROPOSALS for Athletic Field

Fertilization and Maintenance. The City of Hanahan invites qualified contractors for athletic field

fertilization and maintenance. These fields are located at the Hanahan Recreation Complex, 3100 Railroad Ave,

Hanahan, SC 29410. The fields consist of 7 baseball/softball fields and a soccer field.

All bids shall be hand delivered or mailed via U.S. Mail or UPS/FedEx. Bids must be submitted with two

(2) originals and one copy addressed to:

City of Hanahan – Athletic Field Fertilization and Maintenance - #COH-3182026

Purchasing Department

Attn: Robyn Brown

1255 Yeamans Hall Road

Hanahan, SC 29410

OWNERS RIGHTS: The COH reserves the right to accept or reject any, all or any part of proposals received as

a result of this request, to waive any informalities or to cancel in part or in its entirety this request, if it is in its

best interest to do so. The COH will be sole judge as to whether proposals submitted meet all requirements. All

proposals submitted shall become the property of the COH. This solicitation does not commit the COH to award

a Contract, to pay any cost incurred in the preparation of proposals or to procure or Contract for goods or services.

The COH reserves the right to interview all or any of the responding firms to this RFQ. All proposals must

provide satisfactory evidence of ability to furnish services in accordance with the terms and conditions outlined

in the solicitation. Bidders may request access to site by appointment prior to submission of proposals.

Please email Danny Stewart at dstewart@cityofhanahan.com with any questions. All questions must be in

writing via email and received by April 3, 2026.

Daniel Stewart

Recreation & Parks Director

Email: dstewart@cityofhanahan.com

Phone: (843) 813-5117

Upon award of Contract, the COH will supervise and authorize payments and acceptance of the Contract.

DEADLINE TO SUBMIT: PROPOSALS must be received by Friday, April 10, 2026 at 12 p.m.

NOTE: Interested parties may download PACKAGE from COH website at

https://www.cityofhanahan.com/administration/page/bids-rfps-rfqs

2|Page

City of Hanahan

PURCHASING

Solicitation

Number

COH-#3182026

PRICE PROPOSAL SUBMITTAL FORM

Athletic Field Fertilization and Maintenance

Robyn Brown

Purchasing Agent

1255 Yeamans Hall Road

Hanahan, SC 29410

RBrown@cityofhanahan.com

AWARD&

AMENDMENTS

**********INSTRUCTIONS **********

SUBMIT: Two originals (2) plus a COPY, please use this page (page 3) as your SUBMITTAL FORM, this form must be signed. Please

show Contract solicitation number on envelopes. List of solicitations and award can be requested by email to RBrown@cityofhanahan.com.

NAME OF BIDDER (Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY: (Check one)

AUTHORIZED SIGNATURE

Person signing must be authorized to submit binding offer to enter Contract on behalf of Bidder

named above. My signature indicates my agreement to be bound to the terms and conditions

contained herein.

TITLE (Business title of person signing above)

PRINTED NAME (Printed name of person signing above)

DATE

□ Sole Proprietorship □ Partnership □ Corporation ____State of

Inc.

□ Government entity (federal, state, or local) □ Other

□ DBE/MBE □ SC RESIDENT VENDOR

□ CERTIFICATE OF INSURANCE ENCLOSED

___________________

TAXPAYER ID

________________________

DUNS Location

ACKNOWLEDGEMENT OF ADDENDUMS:

□ ADDENDUM #1 □ ADDENDUM #2

BIDDER’S ADDRESS

CITY/STATE

ZIP CODE

PHONE

FAX

E-MAIL

I hereby certify that my below price includes cost for permits, fees, personnel, supervision, labor, materials and equipment required for Athletic Field Fertilization and

Maintenance in accordance with all terms, conditions and specifications contained herein.

PROPOSED

COST: $_____________________________________________

My signature indicates that this offer may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for

a period of sixty (60) days following the bid date.

Signature of Bidder/Vendor:

ACCEPTED BY: ________________________________________________________________

Robyn Brown

DATE

Purchasing Agent, City of Hanahan

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SECTION I

The purpose of this REQUEST FOR PROPOSAL is to seek a qualified Vendor for Athletic Field Fertilization

and Maintenance.

SCOPE OF WORK:

Specification for Annual Preparation on Baseball and Softball Fields Infield Skin Areas

• Contractor shall make ground preparation of the infield skin areas by reverse tilling to a depth of 3” and

adding 25 tons of screened sand/clay mix along with two (2) tons of Turface soil conditioner and

incorporate the two together. Some fields may require more or less of screened sand/clay mix and calcined

clay soil conditioner. Contractor shall meet with the Hanahan Recreation (HRD) Representative on a per

field basis to determine exact amounts when required. Screened sand/clay mixture to be imported from

AMC/Glasscock borrow pit located in Sumter South Carolina.

• Contractor shall re-grade the infield using laser leveling equipment to ensure positive drainage and

optimum playability for the upcoming season.

• Where skin and grass meet, the contractor shall properly edge these areas and uniformly shape them.

Areas that have lips, bumps, or humps shall be removed.

• Contractor should check all bases for proper location and distance and shall make alignments according

to the HRD requirements. Pitching mounds and Homeplate areas will be included in the preparation work

with Professional Mound Clay installed. The mound height shall meet the individual HRD league

specifications.

The intent of these specifications is to set forth and convey to prospective bidders the general type, character

and quality of the services as desired by The City of Hanahan. Any deviations from these specifications shall

be clearly noted.

It is the City’s intention to solicit bids from qualified firms to provide athletic field maintenance for the athletic

facilities at The City of Hanahan Recreation Complex. The successful firm must be able to demonstrate its past

and present experience of providing quality athletic field maintenance.

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Minimum Qualification Requirements:

• Must have a current South Carolina Pesticide Applicator License and Certified Sports

Field Manager on staff to oversee program services.

• Must have been in business for a minimum of five (5) years with at least 75% of the

business being in the sports turf management area.

• Must have a full understanding of the requirement level for properly maintaining

athletic fields

Contractor’s Responsibilities:

All Contractors will abide by the following standards while performing services:

• No Subcontracting of work will be allowed

• No pesticides or other chemicals are to be stored in HRD buildings.

• Any communication with patrons, staff, or other City of Hanahan employees must be

of an acceptable professional nature.

SERVICES REQUIRED:

Provide balanced fertilization and weed controls along with blanket fire ant and mole cricket controls. Core

Aeration and Supplemental Deep Slice Aeration, as well as Top Dressing in Summer.

Hanahan Recreation Complex Athletic Fields:

• Seven (7) scheduled turf program treatments

• Aeration/top dressing

• Blanket Fire Ant/Mole Cricket treatment (Top Choice Insecticide)

• Verti-cutting/sweeping

• PRIMO Plant Growth Regulator Applications

• Infield Skin Areas Preparations on Baseball and Softball Fields

BASIC ANNUAL TURF PROGRAM:

Early Spring:

• Blanket pre-emergent and post emergent weed control to turf areas to eliminate winter weeds and

prevent spring weeds such as crabgrass and goose grass.

• Potassium application for improved turf vigor

• Soil analysis (soil testing to be performed as often as necessary during Program).

Spring:

• Blanket pre-emergent herbicide application to prevent most spring weeds and post emergent

herbicide to control any weed species that may be present.

• Blanket Fire Ant and Mole Cricket control application (Top Choice Insecticide).

• Fertilization containing a balanced rate of nutrients to promote a uniform color during spring

green-up.

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Commodity Codes

• NAICS 561730Landscaping Services

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