Project Information

Bid Title

Purchase of Playground Resurfacing Material on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jan 16, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL032-26 INV

Original Source

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Bid Documents

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Project Description

BL032-26 INV

Purchase of Playground Resurfacing Material on an Annual Contract

Buyer Contact : Casey.Beauston@GwinnettCounty.com

Opening Date : 02/10/2026 03:00 PM EST

Virtual Bid Opening

2

Attachment Preview

PA046-21

Page 1

January 16, 2026

INVITATION TO BID

BL032-26

Gwinnett County is soliciting competitive sealed bids from qualified suppliers for the Purchase of Playground

Resurfacing Material on an Annual Contract with four (4) options to renew for the Department of Parks and

Recreation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL#

and Company Name. Sealed Bids will be received until 2:50 P.M. local time on February 10, 2026, at the

Gwinnett County Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley

Drive, Lawrenceville, Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY

RELOCATED. ALL BIDS MUST BE SUBMITTED AT THIS LOCATION. Any bid received after this date and time

will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To

access the bid opening virtually, visit the following Webex virtual meeting link

(https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m80a1a2c44bee1bdabab14358039b963c) or dial

408-418-9388, and enter Conference ID 2333 039 7745##. Apparent bid results will be available the following

business day on the website www.GwinnettCounty.com.

Questions regarding bids should be directed to Casey Beauston, Purchasing Associate III, at

Casey.Beauston@GwinnettCounty.com or by calling 770-822-7995, no later than 3:00 P.M. local time on

January 29, 2026. Bids are legal and binding upon the bidder when submitted.

Successful supplier(s) will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of

A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best

interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,

conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com, and companies

submitting a bid will be notified via email.

We look forward to your quote and appreciate your interest in Gwinnett County.

Casey Beauston

Purchasing Associate III

The following pages should be returned with your bid:

Checklist, Page 4

Quote Schedule, Pages 5-6

References, Page 7

Contractor Affidavit and Agreement, Page 8

Code of Ethics, Page 9

BL032-26

Page 2

PURCHASE OF PLAYGROUND RESURFACING MATERIAL ON AN ANNUAL CONTRACT

I. SCOPE OF WORK

Provide high-quality, durable playground wood fiber safety surfacing with no recycled content, per

the listed specifications, for playgrounds throughout Gwinnett County. Safety is of the utmost

importance, therefore the following specifications are written so that the wood fibers, when

compacted, should knit together to form a firm, stable, slip resistant surface that will allow access

for persons using wheelchairs, crutches, or walkers.

This is an on-demand contract. Annual quantities on Bid Schedule are estimates only. Quantities

will vary depending upon the needs of the County. Installation of materials is not needed nor is it

included in this bid. County staff will install materials.

II. SPECIFICATIONS

A. Product should be manufactured, crushed virgin wood fibers comprised of hardwoods (no

pine) consisting of randomly sized wood fibers that do not exceed 2” in length, 0.5” in width

and 0.33” in depth, and containing 10% to 20% fines to aid in compaction. Standard wood

chips or bark mulch will not be acceptable.

B. Product should be proven non-toxic, free of bark, twigs, leaf debris, and organic materials.

C. Product must not contain any recycled wood products or waste wood, such as pallets, nor any

wood containing paint, chemicals, or additives.

D. Product must not contain any metal, glass, plastic, twine, rope or other non-wood fibrous

materials.

E. Wood Fibers shall be Americans with Disability Act (ADA) compliant and shall meet

accessibility standards when tested in accordance with American Society of Testing and

Materials (hereinafter referred to as ASTM) F1951-09b.

F. Manufacturer must be in compliance and provide testing data for the following standards as

set forth by the ASTM. The following test data should be supplied with the bid:

• ASTM F1951-09b Determination of Accessibility of Surface Systems Under and Around

Playground Equipment.

• ASTM F1292-09 Impact Attenuation of Surfacing Materials within the Use Zone of

Playground Equipment.

• ASTM F2075-10a Engineered Wood Fiber for Use as a Playground Safety Surface

Under and Around Playground Equipment.

• ASTM C136-06 Sieve Analysis of Fine and Coarse Aggregates.

III. SAMPLES

A. A 1-gallon-sized sample bag of material should be provided with bid, at no cost to the

County.

B. Comparison Samples

Upon County request, the prospective or successful supplier shall provide a minimum of 40 1-

gallon bags of their product to be used at park sites as samples for comparison. Each bag is to

be clearly labeled with the product name and the name of the mill where it was obtained.

These samples are to be provided at no cost to the County. Samples must be delivered within

10 calendar days of County request to: Parks Operation Center, 352 Hosea Road,

Lawrenceville, GA 30046. The County reserves the right to keep sample bags onsite to

BL032-26

Page 3

compare to future orders fulfilled.

IV. DELIVERY

A. Orders will be placed on an as-needed basis for delivery to various locations within Gwinnett

County. Delivery times are between 7:00 AM and 2:00 PM, Monday through Friday. Supplier

shall schedule all deliveries with staff designated on each purchase order. No orders should

be delivered without an appointment.

B. Each delivery shall be inspected and approved by the County representative prior to off-loading

of materials. If materials are found not to meet specifications, the delivery will be rejected, and

any related expenses will be at the cost of the supplier. If, after offloading begins, the quality of

the product appears to be less than specifications require, the remaining load may be rejected

and sent back at no cost to the County for the return of the remainder of the load.

C. All delivery tickets MUST BE SIGNED BY A GWINNETT COUNTY EMPLOYEE and a signed copy

left with employee.

D. The County representative will designate the locations for material to be offloaded. Material

may be required to be delivered to several separate locations within one park. From time to

time, one order may be split between two parks. On such occasion, that requirement will be

indicated in the text of the purchase order. However, instructions could be subject to change

due to unforeseen circumstances.

E. Where access to a park site is limited, delivery may require multiple deliveries in smaller trucks.

The County will note this information in the purchase order and the County representative will

also discuss this with the supplier at the time that the delivery appointment is made.

F. Successful supplier may charge one trip charge, per park, per order. Failure to fully complete

an order will not result in payment of an additional trip charge.

V. GENERAL SPECIFICATIONS

A. Gwinnett County reserves the right to cancel the order to the supplier and to purchase material

off contract if delivery is not made within the contracted delivery time. See Section XII Delivery

Failures under General Instructions for Vendors, Terms and Conditions.

B. The successful supplier will be required to submit a Certificate of Insurance. See the attached

Insurance Requirements.

VI. INVOICING

Invoices will reference the Purchase Order number, contract number (BL032-26), and line item(s).

VII. REFERENCES

The selected supplier should have demonstrated success with projects of a similar size & scope. A

minimum of three (3) references should be provided on the “References” form included herein.

BL032-26

CHECKLIST

Page 4

Complete and include this checklist as part of your bid.

□ Included ASTM F1951-09b Test Results

□ Included ASTM F1292-09 Test Results

□ Included ASTM F2075-10a Test Results

□ Included ASTM C136-06 Test Results

□ Included sample of material (1 gal. bag minimum)

COMPANY NAME

BL032-26

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

ITEM

#

DESCRIPTION

1.

25 cubic yards of wood fiber playground

resurfacing material

2.

40 cubic yards of wood fiber playground

resurfacing material

3.

100 yards of wood fiber playground

resurfacing material

APPROX.

ANNUAL

QTY.

8 EA

MFG. NAME &

NUMBER

DELIVERY

A.R.O.

$

8 EA

$

36 EA

$

UNIT

PRICE

$

$

$

GRAND TOTAL $

Page 5

TOTAL

PRICE

NOTE:

1. Unit pricing MUST include all costs, including materials, trip charge, delivery, etc. The awarded supplier shall coordinate delivery with the Department of Parks

and Recreation.

COMPANY NAME: _____________________________________________________________________________________________

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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