Project Information

Bid Title

RFP - Owasso Parks Masterplan

Issuing Agency

Owasso city

Location

Oklahoma

Published Date

Jan 7, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - Owasso Parks Masterplan
Category:	Services
Status:	Open

Description: The City of Owasso invites qualified professional planning consultants to submit a Proposal for defining, developing, and preparing the City of Owasso’s Parks Master Plan. This plan will help meet future recreation trends and community growth while setting the framework for decision-makers in the planning, funding, maintenance, development, and rehabilitation of Owasso’s parks, open spaces, and outdoor recreation facilities for at least the next 10 years Publication Date/Time: 1/7/2026 2:00 PM Closing Date/Time: 1/23/2026 11:30 AM Submittal Information: City of Owasso 200 South Main, Owasso, Oklahoma, 74055 Pre-bid Meeting: none Contact Person: Tina Mushrush, Recreation and Culture Administrative Manager Phone: 918-376-1539 Email: tmushrush@cityofowasso.com Download Available: Yes Fee: none Related Documents: 2026.01.07_Request for Proposal_Owasso Parks Masterplan

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REQUEST FOR PROPOSALS

CITY OF OWASSO

RECREATION AND CULTURE

Table of Contents

MASTER PLAN

I. General Information

2

II. Background

3

III. General Scope of Work

3

IV. Description of Requested Services

4

V. Deliverables

6

VI. Submittal Requirements

7

VII. Evaluation Criteria

9

1

I. GENERAL INFORMATION

A. Administrative Contact

All correspondence regarding this Request for Proposals (RFP) should be addressed

to:

Tina Mushrush, Recreation and Culture Administrative Manager

City of Owasso

200 South Main, Owasso, Oklahoma, 74055

Phone: 918-376-1539; Email: tmushrush@cityofowasso.com

B. Anticipated Timeline

Request for Proposal Issued

RFP Questions Due Date

Proposal Due Date

Staff Review

Interview with Finalist

City Council Recommendation

Anticipated Award of Contract

January 7, 2026

January 16, 2026

January 23, 2026 @ 11:30 am

January 26-27, 2026

January 28-30, 2026

February 3, 2026

February 4, 2026

C. Submittals (also see section VI. Submittal Requirements)

1. Questions

Respondents should e-mail questions to above contact. To encourage a fair

process, individual or telephone consultations will not be accepted. All

questions will be documented and answered by Addendum. Addendums will

be placed on the City’s website and it is the responsibility of the vendor to

ensure their proposal incorporates all addendums posted.

2. Requirements

Submit five (5) copies of the proposal with box or package marked: City of

Owasso Parks Master Plan Proposal. In addition, include an electronic copy of

the complete proposals on a USB Flash Drive.

3. Notice to Finalist

RFP respondents will be advised in writing if their application is not selected

as a finalist.

II. BACKGROUND

The City of Owasso (“City”) is a vibrant and innovative city situated just north of Tulsa

with an estimated area population over 40,000. The steady growth experienced in the

2

1980s continued in the 1990s, making Owasso one of the fastest growing cities in the

State of Oklahoma, with a 65.9% percent increase in population since 1990.

Owasso is home to a variety of unique demographic features that contribute to its

diverse fabric. Furthermore, cultural events and heritages specific to Owasso shape the

demographics, showcasing the city’s rich traditions and values which highlights the city’s

attractiveness and potential for further development.

Our Recreation and Culture Department is proud to offer a wide variety of parks and

recreation experiences for our community. We currently support 14 individual parks

consisting of 272.5 acres.

Within these parks are a variety of amenities, including splash pads, walking trails,

sports venues, and gathering areas. The City wants to continue upon this foundation for

residents and visitors to further the sense of fun, safety, and pride.

The City of Owasso invites qualified professional planning consultants to submit a

response (“Proposal”) to the Request for Proposals (“RFP”) for defining, developing, and

preparing the City of Owasso’s Parks Master Plan (“ Plan”). This plan will help meet

future recreation trends and community growth while setting the framework for

decision-makers in the planning, funding, maintenance, development, and rehabilitation

of Owasso’s parks, open spaces, and outdoor recreation facilities for at least the next 10

years.

III. GENERAL SCOPE OF WORK

Owasso’s existing parks and recreation infrastructure needs rehabilitation or redesign to

better meet future recreation trends and community growth. When complete, the Plan

will support planning and programming by achieving the following results:

A. Establish goals and objectives for the City’s parks, facilities, amenities, features, and

public spaces to ensure it is positioned to meet current and future community needs

for at least 10 years.

B. Establish goals and objectives for the City’s programs, events, and sports leagues to

ensure it is positioned to meet current and future community needs for at least 10

years.

3

C. Determine ways in which the community is or is not currently served through the

city’s recreation services and develop a gap analysis and needs assessment.

D. Identify and prioritize needs, desires, and interests of the community today and for

the next 10 years based on anticipated demographic, economic development,

recreation trends, and preferences.

E. Establish a detailed prioritization and implementation program for achieving the

Plan’s vision, including anticipated costs, potential funding opportunities,

maintenance implications, anticipated increased staffing needs, and necessary

resources.

F. Involve robust community and stakeholder engagement as part of the process.

IV. DESCRIPTION OF REQUESTED SERVICES

The scope of services for this proposal will include several components. Please note that

consultants are not limited to the general components presented here and are

encouraged to expand on the suggested components and the approach they would take

to develop the Plan. The selected consultant will be responsible for, but not limited to,

the following:

A. Project Coordination

The City expects the consultant to work closely with staff from the Recreation and

Culture Department throughout the course of the project. The Consultant shall

communicate with City staff at least every other week and have a minimum of one

monthly meeting. Monthly status reports shall be submitted to City staff in order to

keep the project on schedule and to keep all identified stakeholders apprised of the

progress in preparing the Master Plan report. The meetings are to facilitate

communication and allow opportunity for input on project issues, status, schedule,

coordination, and guidance. These meetings can be held in person or virtually.

B. Guiding Principals

1. Overall commitments must remain within the financial capacity of the City.

2. Existing and proposed facilities, whenever possible, should support multiple

uses and/or joint uses, including recommendations on enhancing existing

parks, community facilities, and programs.

4

C. Evaluate Existing Conditions

1. Compile an assessment of the current administrative structure to include the

roles of Parks Division staff, Community Center staff, all support staff, and

sports league operations.

2. Compile an assessment of the current budget for operations, maintenance,

capital improvements, and general programming.

3. Review City’s existing policies and procedures relevant to parks, recreation

venues, community facilities, sports leagues, and trail systems.

4. Compile an inventory and assessment of the existing parks, trails, open

space, community facilities, and sports venues to include type, name, and

size. The analysis should consider the capacity of each amenity as well as

their functionality, accessibility, condition, comfort, and convenience.

5. Evaluate opportunities in currently underdeveloped areas.

6. Create a comparative analysis with other parks, community facilities, and

programs located in nearby cities with similar population and budget.

7. Create a map of Owasso public parks and community facilities.

8. Compile an assessment of each park and community facilities for accessibility

to people with disabilities.

9. Identify and compile information on open space or land that may be

desirable for future access through acquisition.

D. Community Engagement

1. Administer a community-wide survey through multiple outreach channels

(such as online survey, stakeholder focus groups, community events, pop-up

sites, public meetings) to assess community priorities and the degree of

satisfaction with current amenities and offerings.

2. Prepare handouts and other media for posting on the City’s website and at

community meetings.

3. Facilitate workshops.

4. Administer an online engagement to share ideas with community members

and keep them apprised of updates.

5. Meet with City staff and key stakeholders to assess park conditions,

understand community issues, and solicit recommendations.

5

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