Project Information

Bid Title

RFP for Tree Planting - 9th St. W.

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Mar 9, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Tree Planting - 9th St. W.
Category:	City of West Fargo RFP
Status:	Open

Description: The City of West Fargo, North Dakota (City) is requesting proposals from qualified firms for tree planting services. The project will involve furnishing and planting of trees on 9th St W. RFP packages will be accepted until noon Friday, March 27th, 2026. Hard copies should be shipped to ensure timely delivery to the contact as defined below, electronic submissions are allowed. Chad Zander, City of West Fargo Forester 810 12th Ave. NW West Fargo, ND 58078 Office: (701) 515-5400 Fax: (701) 515-5419 Email: For security reasons, you must enable JavaScript to view this E-mail address. Proposals will be viewed at 9 a.m. Monday, March 30, 2026, at West Fargo Public Works (810 12th Ave. NW West Fargo, ND 58078). Publication Date/Time: 3/9/2026 12:00 AM Closing Date/Time: 3/27/2026 12:00 PM Submittal Information: Ship hard copies to Chad Zander, 810 12th Ave NW or electronic copies to chad.zander@westfargond.gov Download Available: YES Related Documents: RFP for Tree Planting - 9th St. W.

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Request for Proposals

March 2026

REQUEST FOR PROPOSALS (RFP)

TREE PLANTING – 9th St. W. (32nd Ave. W. to 52nd Ave W.)

Published: Monday, March 9th, 2026

GENERAL INFORMATION

The City of West Fargo, North Dakota (City) is requesting proposals from qualified firms

for tree planting services. The project will involve furnishing and planting of trees on 9th St

W. RFP packages will be accepted until noon Friday, March 27th, 2026.

The City reserves the right to cancel this RFP in writing or postpone the date and time for

submitting proposals at any time prior to the proposal due date. The City by this RFP

does not promise to accept the lowest cost or any other proposal and specifically

reserves the right to reject any or all proposals, to waive any formal proposal

requirements, to investigate the qualifications and experience of any Proposer, to reject

any provisions in any proposal, to modify RFP contents, to obtain new proposals, to

negotiate the requested services and contract terms with any Proposer, or to proceed

to do the work otherwise.

In order to be fair to all proposers, no oral interpretations will be given to any proposer,

as to the meaning of the specification documents or any part thereof. Every request for

such a consideration shall be made in writing. Based on such inquiry, the WFPW may

choose to issue an Addendum in accordance with local state laws.

The City hereby notifies all proposers that it will affirmatively insure that in regard to any

contract entered into, pursuant to this request, minority business enterprises will be

afforded full opportunity and are encouraged to submit proposals in response to this

invitation and will not be discriminated against on the grounds of race, color, sex, or

national origin in consideration for an award. The City reserves the right to accept or

reject any and all proposals that are in the best interest of the City.

Free digital RFP project documents will be available at

https://www.westfargond.gov/Bids.aspx or by contacting Chad Zander, West Fargo

Forester at (701) 515-5400 or Chad.Zander@westfargond.gov

Page 1

Request for Proposals

March 2026

Hard copies should be shipped to ensure timely delivery to the contact as defined

below, electronic submissions are allowed.

Chad Zander, City of West Fargo Forester

810 12th Ave. NW

West Fargo, ND 58078

Office: (701) 515-5400

Fax: (701) 515-5419

Email: chad.zander@westfargond.gov

Proposals will be viewed at 9 a.m. Monday, March 30th, 2026, at West Fargo Public

Works (810 12th Ave. NW West Fargo, ND 58078).

Page 2

Request for Proposals

March 2026

TREE PLANTING

1) Specification

The specification shall not be interpreted as restrictive but rather as a measure of

quality and performance against which all other materials will be compared. All

materials furnished and methods of installation will meet or exceed City of West

Fargo Tree Planting Specifications (attached).

2) Alternative Species

Contractor will be responsible for providing alternative species for any tree species

they are unable to procure. This will be listed on the Base Bid form.

3) Minimum Size

All species of trees are required to be a minimum 1.25” caliper size.

4) Warranty

All trees installed shall be maintained for two (2) years and all dead trees replaced

before final acceptance.

5) Mobilization

Mobilization item is for total mobilization to complete the project. Any recalls by the

City to complete additional work will result in an additional mobilization payment.

Any recalls by the City for correction work for defective product will not result in

additional mobilization. A single mobilization may be for multiple days of project

work.

6) Proposal requirements

Consultants wishing to be considered for this work must submit one (1) copy of their

Base Bid form (attached).

7) Consultant Selection Process

a) Evaluation will include, but not limited to the criteria below:

i) Price

ii) Ability to supply requested species of trees

b) After a review of the proposals and the interview process, the City will then rank

the candidates. The City will attempt to negotiate a satisfactory contract with

that respondent. If the City is unable to reach agreement with the first

respondent, the City will repeat the proposal/negotiation process with the

second rated respondent, and then third rated respondents, if necessary.

Page 3

Request for Proposals

March 2026

Base Bid - Tree Planting Services

Description

Prairie Stature Oak

Unit of

Measure

EA

Quantity

20

Unit Price

including

installation

$

Total Price

$

Princeton Elm

EA

20

$

$

Northern Acclaim

Honeylocust

EA

20

$

$

Common Hackberry

EA

20

$

$

Prairie Horizon Alder

EA

20

$

$

Boulevard Linden

EA

20

$

$

Autumn Brilliance

Serviceberry

EA

9

$

$

Mobilization

EA

1

$

$

Alternative Species:

BASE BID TOTAL $

Company __________________________________________________________

By: ______________________________________________________________

(Name)

____________________________________________________________________________________________

(Title)

Page 4

TREE PLANTING

PART 1 – GENERAL

1.1 SUMMARY

A. The scope of work includes all labor, materials, appliances, tools, equipment, facilities, transportation

and services necessary for, and incidental to performing all operations in connection with furnishing,

delivery, and installation of plants (also known as "trees”) complete as shown on the drawings and as

specified herein.

B. The scope of work in this section includes, but is not limited to, the following:

1. Locate, purchase, deliver and install all specified plants.

2. Water all specified plants.

3. Mulch, fertilize, stake, and prune all specified plants.

4. Maintenance of all specified plants until the end of the warranty period.

5. Plant warranty shall be 2 years

6. Clean up and disposal of all excess and surplus material.

7. Maintenance of all specified plants during the warranty period.

1.2 CONTRACT DOCUMENTS

A. Shall consist of specifications and general conditions and the construction drawings. The intent of

these documents is to include all labor, materials, and services necessary for the proper execution of

the work. The documents are to be considered as one. Whatever is called for by any parts shall be as

binding as if called for in all parts.

1.3 VERIFICATION

A. All scaled dimensions on the drawings are approximate. Before proceeding with any work, the

Contractor shall carefully check and verify all dimensions and quantities, and shall immediately inform

the City of West Fargo of any discrepancies between the information on the drawings and the actual

conditions, refraining from doing any work in said areas until given approval to do so by the City of

West Fargo.

1.4 PERMITS AND REGULATIONS

A. The Contractor shall obtain and pay for all permits related to this section of the work unless previously

excluded under provision of the contract or general conditions. The Contractor shall comply with all

laws and ordinances bearing on the operation or conduct of the work as drawn and specified. If the

Contractor observes that a conflict exists between permit requirements and the work outlined in the

contract documents, the Contractor shall promptly notify the City of West Fargo in writing including a

description of any necessary changes and changes to the contract price resulting from changes in the

work.

B. Wherever references are made to standards or codes in accordance with which work is to be

performed or tested, the edition or revision of the standards and codes current on the effective date of

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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