Project Information

Bid Title

Lead Service Line Replacement Program – Contract E

Issuing Agency

City of Elgin, Illinois

Location

Illinois

Published Date

Sep 4, 2025

Closing Date

Oct 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

Bid 25-010

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	Bid 25-010 (Lead Service Line Replacement Program – Contract E)
Issue Date & Time	9/4/2025 05:01:06 PM (CT)
Close Date & Time	10/3/2025 03:00:00 PM (CT)
Question Cut Off Date	9/26/2025 04:00:00 PM (CT)
Notes	Notice to Bidders Bid Number 25-010 Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Friday , October 3, 2025, for the City of Elgin’s Year 4 Lead Service Line Replacement Program – Contract E. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. A public reading of the bids will be performed by the City via a Zoom meeting on Friday, October 3, 2025, at 3:00 P.M. The Zoom link is: https://us06web.zoom.us/j/8382765568 An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM onOctober 3, 2025, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 10:00 AM, local time, Thursday, September 11, 2025 , at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123. The scope of work consists of the installation of approximately 90 lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. This project is being funded by a United States Environmental Protection Agency (USEPA) Grant and is therefore subject to compliance with the Davis-Bacon Act, American Iron and Steel (AIS), and Build America Buy America (BABA). Further, this project is subject to the regulations stipulated by 2 CFR 200.322 for domestic preference for procurement, and as appropriate and to the extent consistent with law, the Bidder must, to the greatest extent practicable under this Award provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The City of Elgin in accordance with the laws of the State of Illinois, hereby notifies all Bidders that it will affirmatively ensure that the contract(s) entered into pursuant to this Notice will be awarded to the successful Bidders without discrimination on the ground of race, color, religion, sex, age, sexual orientation, marital status, disability, familial status or national origin. The State of Illinois requires under Public Works contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker hereunder. This requirement is in accordance with The Prevailing Wage Act (820 ILCS 130) as amended. The City of Elgin reserves the right to reject any or all submittals or to accept the submittal(s) deemed most advantageous to the City. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than September 26, 2025, at 4:00 pm. Dated: September 4, 2025 Nick Etminan Purchasing Officer City of Elgin

Contact Information

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8725914

Bid Attachments

File Name	Description	File Size
13 items in 1 pages
AGREEMENT.pdf	AGREEMENT	312 KB	327492	6917546
BID BOND.pdf	BID BOND	84 KB	327492	6917548
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf	BIDDER’S EMPLOYEE UTILIZATION FORM	159 KB	327492	6917549
CERTIFICATION REQUIREMENTS.pdf	CERTIFICATION REQUIREMENTS	154 KB	327492	6917552
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf	EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES	117 KB	327492	6917553
INSURANCE REQUIREMENTS.pdf	INSURANCE REQUIREMENTS	107 KB	327492	6917557
PRICING SHEET.pdf	PRICING SHEET	475 KB	327492	6917558
PROPOSAL SHEET.pdf	PROPOSAL SHEET	465 KB	327492	6917560
PROPOSAL SIGNATURE SHEET.pdf	PROPOSAL SIGNATURE SHEET	184 KB	327492	6917563
REFERENCES.pdf	REFERENCES	570 KB	327492	6917565
RESPONSIBLE BIDDER AFFIDAVIT.pdf	RESPONSIBLE BIDDER AFFIDAVIT	246 KB	327492	6917566
SEXUAL HARRASMENT.pdf	SEXUAL HARRASMENT	687 KB	327492	6917569
Bid 25-010_Contract E_20250903 (FINAL).pdf	Bid 25-010_Contract E_20250903 (FINAL)	19.64 MB	327492	6918196

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 562910Remediation Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.