Project Information

Bid Title

Engineering Services - Control Valve Replacement

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Apr 9, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-77

Original Source

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Bid Documents

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Project Description

Bid Number:	26-77
Bid Title:	Engineering Services - Control Valve Replacement
Category:	City of Wheaton Bids - Professional Services & Consulting
Status:	Open

Description: The City of Wheaton is seeking proposals from qualified professional engineering firms to prepare specifications for the replacement of control valves and associated piping at three water pumping stations throughout the City, and to provide construction administration services. Publication Date/Time: 4/9/2026 12:00 AM Closing Date/Time: 4/30/2026 11:00 AM Related Documents: 26-77 Notice to Bidders

Attachment Preview

Issue Date:

REQUEST FOR PROPOSAL #26-77

ENGINEERING SERVICES – CONTROL VALVE REPLACEMENT

April 9, 2026

Last Date for Questions:

No later than April 23, 2026, at 11:00 am (CST)

Due Date:

Prevailing Wages:

No later than April 30, 2026, at 11:00 am (CST)

Prevailing Wage Act (820 ILCS 130/1-12)

☐DOES APPLY

☒DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Bid Bond 10% (Original)

 Fee Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

 Vendor Certification Form (Exhibit G)

 Vendor Information Reporting Form (Exhibit H)

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Signed Agreement

• Vendor Information Form

Page 1 of 1

Notice to Bidders

EXHIBIT A

REQUEST FOR PROPOSAL #26-77

ENGINEERING SERVICES - CONTROL VALVE REPLACEMENT

INTRODUCTION

The City of Wheaton is seeking proposals from qualified professional engineering firms to prepare specifications

for the replacement of control valves and associated piping at three water pumping stations throughout the

City, and to provide construction administration services.

COMPLETION DATE

Design services are expected to be completed within 60 days after signing an agreement. The City desires

completion of specifications by July 2026, with the intent to award the project by August 2026, and completion

of the project by December 2026.

PROJECT BACKGROUND

The City of Wheaton is a wholesale customer of the DuPage Water Commission (DWC). The City is supplied

through three (3) Pressure Adjusting Stations. Each Pressure Adjusting Station utilizes a control valve to maintain

a constant upstream pressure, closing as a check valve on pressure reversal. The existing control valves are 14”,

Model 428CP, by Bailey Valve Inc.

The Pressure Adjusting Stations which contain the control valves were constructed in 1990 and are located at:

• 615 Countryside Dr.

• 210 Reber St.

• 1586 S. President St.

SCOPE OF SERVICES

It is anticipated the project will include, but may not be limited to, the following:

• Design Services

o Conduct all design activities related to the replacement of the control valves and assist in the

development of select solicitation documents.

o Prepare bidding documents including drawings and specifications as required to procure

contractor bids/proposals.

• Construction Bid Assistance

o Assist the Procurement Officer in answering requests for information during the bidding phase.

o Review submittals to determine technical responsiveness and provide a recommendation for

award.

• Construction Administration

o Attend and conduct a pre-construction meeting. Prepare agenda and issue meeting minutes.

o Review and approve submittals from Contractor, including but not limited to work schedule

and technical submittals.

o Review and respond to requests for information, review proposed field changes and prepare

recommendations for change orders.

Page 1 of 3

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #26-77

ENGINEERING SERVICES - CONTROL VALVE REPLACEMENT

o Review and approve the Contractor’s requests for payments and advise the City of amounts

due and payable to the Contractor.

o Provide construction observation when notified by the Contractor that the project is

substantially complete. Prepare punch list during substantial completion.

o Prepare final acceptance.

• Project Close-Out

o Coordinate a one-year anniversary inspection site visit with the City’s Project Manager and

report findings to the City.

o Certify project completion at final project closeout.

COMPENSATION

Fees for engineering services shall be based on a not-to-exceed basis using an hourly rate of direct staff time.

Direct costs shall be charged at the actual rate incurred with no markup. A summary of anticipated hours and

fees shall be included in the proposal.

EVALUATION OF PROPOSALS

Responses will be reviewed by City staff. The firm to be recommended for the award will be the one whose

proposal is determined to be the most advantageous to the City.

PROPOSAL REQUIREMENTS

1. Statement of Similar Projects

Provide references for projects completed for which your firm has provided similar services, particularly any

work performed for government agencies. Provide project title, date of completion, description of work

performed, address, phone number, and contact person.

2. Project Manager and Experience

Identify a project manager who will oversee the project. Provide a list of similar past projects completed by

the proposed project manager.

3. Compensation

Complete the enclosed Fee Proposal by providing a not-to-exceed cost for completing the project. Include

a summary of anticipated hours and proposed fee for each phase.

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Anthony Sperkowski at

asperkowski@wheaton.il.us no later than April 23, 2026, at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this request for proposal will be issued via a written addendum

and published on the City’s website and on DemandStar. Each Vendor shall acknowledge receipt of any addenda

Page 2 of 3

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #26-77

ENGINEERING SERVICES - CONTROL VALVE REPLACEMENT

on the Fee Proposal Form. Each Vendor, by acknowledging receipt of any addenda, is responsible for the content

of the addenda and any changes to the bid. Failure to acknowledge issued addenda may cause the bid submittal

to be rejected.

RFP SUBMITTAL

Sealed proposals, clearly marked “Engineering Services – Control Valve Replacement” must be submitted to the

following address no later than April 30, 2026, at 11:00 am (CST). Late submissions will not be accepted.

Submit a hard copy proposal to:

City of Wheaton

Attn: Anthony Sperkowski

303 W. Wesley Street

1st Floor Finance Counter

Wheaton, IL 60187-0727

All hard copy proposals shall be submitted in a sealed package marked with the following information:

• RFP Name & Number

• RFP Closing Date

• RFP Closing Time

• Vendor Name and address

It is the sole responsibility of the Vendor to ensure that their proposal is delivered by the stated opening

date/time. The City is not responsible for misdirected packages.

CONFIDENTIAL INFORMATION

Vendors claiming any portion of their bid as proprietary or confidential must specifically identify what

documents or portions of documents they consider confidential. Failure to do so may result in information

becoming public record.

COSTS INCURRED IN RESPONDING

All costs incurred by the Vendor for bid preparation and participation in this competitive procurement will be

the sole responsibility of the Vendor. The City will not reimburse any Vendors for such cost.

The City of Wheaton reserves the right to reject any or all bids received. This RFP does not constitute a binding

obligation on the part of the City to award a contract.

Page 3 of 3

Scope of Services

EXHIBIT A

RFP #26-77 ENGINEERING SERVICES - CONTROL VALVE REPLACEMENT

GENERAL INSTRUCTIONS REGARDING SOLICITATIONS FOR PROFESSIONAL SERVICES

Solicitations are open to all qualified firms actively engaged in providing the services specified and inferred.

Active engagement will be verified via references.

1) SOLICITATION PROCESS:

a) Request for Proposal: The City of Wheaton solicits qualified firms for Professional Services. Firms are

qualified based on:

i) A public formal Request for Qualifications (RFQ) or Request for Proposal (RFP).

ii) Prior experience with the City’s facilities, equipment, infrastructure, or issue at hand.

b) A formal RFQ or RFP is submitted to qualified firms.

c) It is the responsibility of the Proposer to seek clarification of any requirement that may not be clear.

Questions concerning this request shall be submitted via e-mail to the attention of the Procurement

Officer by the last date for questions as reflected on the Notice to Bidders. A written response in the

form of an addendum will be posted on the City’s website for all Proposers to download. It is the

responsibility of the Proposer to review all addendums.

d) Proposers shall acknowledge the receipt of any addendum on their proposal.

2) THE CONE OF SILENCE:

a) The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from

undue influences.

b) During the period beginning with the issuance of the RFQ or RFP through the execution of the award

document, Proposers are prohibited from all communications regarding this request with City staff, City

consultants, City legal counsel, City agents, or elected officials.

c) Any attempt by a Proposer to influence a member or members of the aforementioned may be grounds

to disqualify the Proposer from participation in this solicitation.

d) Exceptions to the Cone of Silence:

• Written communications directed to the Procurement Officer.

• All communications occurring at pre-bid meetings.

• Oral presentations during finalist interviews, negotiation proceedings, or site visits.

• Oral presentations before publicly noticed committee meetings.

• Firms already on contract with the City to perform services for the City are allowed discussions

necessary for the completion of an existing contract.

• Procurement of goods or services for emergency situations.

3) INVESTIGATION:

a) It shall be the responsibility of the Proposer to make any and all investigations necessary to become

thoroughly informed of what is required and specified.

b) If the site of the work is an area restricted from the general public, an opportunity will be provided for

Proposers to perform this inspection.

c) If the site of the work is an area open to the general public, the Proposer may perform their inspection

at a time of their choosing.

Page 1 of 7

General Instructions Regarding Solicitations for Professional Services

Commodity Codes

• NAICS 541330Engineering Services

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