Project Information

Bid Title

2026-0350-PW Automotive Parts & Supplies IFB

Issuing Agency

Santa Fe County

Location

New Mexico

Published Date

May 4, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ifb	2026-0350-PW Automotive Parts & Supplies IFB IFB No. 2026-0350-PW Automotive Parts & Supplies.pdf

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SANTA FE COUNTY

PUBLIC WORKS

DEPARTMENT

INVITATION FOR BIDS

IFB NO. 2026-0350-PW/BM

RE-BID

AUTOMOTIVE PARTS, EQUIPMENT, TIRES &

MISCELLANEOUS SUPPLIES

APRIL 2026

IFB No. 2026-0350-PW/BM

Table of Contents

BIDDING DOCUMENTS

Advertisement ..........................................................................................................................3

Bid Instructions .........................................................................................................................4

General Term and Conditions...................................................................................................6

Supplemental Terms and Conditions ......................................................................................13

Contract Objectives.................................................................................................................15

Bid Form .................................................................................................................................17

Bid Sheet .................................................................................................................................18

APPENDIX A (Acknowledgement of Receipt Form)...........................................................24

APPENDIX B (Campaign Contribution Disclosure Form)...................................................25

APPENDIX C (Resident Veterans Preference Certification) ................................................28

APPENDIX D (Sample Price Agreement) ............................................................................29

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IFB No. 2026-0350-PW/BM

ADVERTISEMENT

AUTOMOTIVE VEHICLE PARTS, EQUIPMENT, TIRES AND

MISCELLANEOUS SUPPLIES

IFB No. 2026-0350-PW/BM

The Santa Fe County Public Works Department is requesting bids for the purpose of procuring

automotive vehicle parts, equipment, tires and miscellaneous supplies. Santa Fe County intends to

award a multiple source price agreement pursuant to Section 13-1-153 NMSA 1978. Bids may be

held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right to

reject any and all bids in part or in whole. A completed bid package shall be submitted in a sealed

container indicating the bid title and number along with the bidding firm’s name and address clearly

marked on the outside of the container.

All bids must be received by 2:00 PM (MST), Tuesday, June 9, 2026 at the Santa Fe County,

Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. The Bid Opening will

be held in person and via Microsoft Teams by using the meeting ID: 245 123 778 796 963,

passcode: s5WH64gy or by calling (773) 352-2011 phone conference ID: 692 123 912#. By

submitting a bid for the requested materials and/or services each firm is certifying that their bid is

in compliance with the regulations and requirements stated within this IFB.

There will not be a pre-bid conference. If you have any questions concerning this IFB, please email

Brandon Martinez at bimartinez@santafecountynm.gov no later than Wednesday, May 13, 2026.

An addendum will be issued on Friday, April 15, 2026 to those who submit an Acknowledgement

of Receipt Form.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and

mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or

gender identity.

Information for Invitation for Bid documents will be available by visiting the Santa Fe County

website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations

or by contacting Brandon Martinez, Santa Fe County Purchasing or by telephone at (505) 995-9551

or email at bimartinez@santafecountynm.gov.

BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE

CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County Public Works & Fire Department

Published: May 03 & 04, 2026

3

IFB No. 2026-0350-PW/BM

BID INSTRUCTIONS

1. All bids shall be submitted on the Santa Fe County “Invitation For Bids” forms provided

herein.

2. All bids must be received no later than 2:00 PM (MST), Tuesday, June 9, 2026 at the

Santa Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM

87501.

Mailing Address:

Hand Delivery and Courier:

Santa Fe County Purchasing Division

Attn: Brandon Martinez

PO Box 276

Santa Fe, NM 87504-0276

Santa Fe County Purchasing Division

Attn: Brandon Martinez

102 Grant Avenue, 1st Floor

Santa Fe, NM 87501

The Bid Opening will also be held via Microsoft Teams by using the meeting ID: 245 123

778 796 963, passcode: s5WH64gy or by calling (773) 352-2011 phone conference ID:

692 123 912#. in case you are unable to join in-person.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person

representing the firm may be in the conference room. If you plan on attending in-person

please email Brandon Martinez, Procurement Specialist Senior, at

bimartinez@santafecountynm.gov.

3. Bids must be submitted in a sealed envelope or container and be clearly marked with the

words: Sealed Bid Enclosed, IFB No. 2026-0350-PW/BM. Bids that are not submitted in a

sealed envelope or container will not be accepted.

4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County

Purchasing Division shall be the official time of receipt of the bid.

5. All bids shall remain sealed until the date and time specified in the “Advertisement” on Page

2 of this bid package.

6. To preclude possible errors and/or misinterpretations, bid prices shall be affixed in ink legibly

written or typed. In case of discrepancy, amounts stated in words shall govern.

7. Acknowledgement of Receipt Form

Interested bidders should hand deliver or return by e-mail, by registered or certified mail the

"Acknowledgement of Receipt Form" that accompanies this document (See “Appendix A”) to

have their organization placed on the procurement distribution list. The form should be legibly

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IFB No. 2026-0350-PW/BM

completed and signed by an authorized representative of the organization, dated and returned

by close of business on Tuesday, June 9, 2026.

The procurement distribution list will be used for the distribution of written responses to

questions and any IFB amendments.

8. Campaign Contribution Disclosure Form

Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form,

“Appendix B”.

9. Double-sided documents

All submitted bids/proposal documents will be double-sided, pursuant to Santa Fe County

Resolution 2013-7, Adopting Sustainable Resources Management Principles, Section 2.A.

Waste Reduction and Reuse… “all documents are to be double-sided, including those that are

generated by outside entities using County funds and by consultants and contractors doing

business with the County”.

5

Commodity Codes

• NAICS 423120Motor Vehicle Supplies and New Parts Merchant Wholesalers
• NAICS 441310Automotive Parts and Accessories Stores

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