Project Information

Bid Title

NCDOT - DLO Madison County

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 26, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

SPO-SPO File 57-505

Original Source

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Project Description

Solicitation Number:	SPO-SPO File 57-505
Project Title:	NCDOT - DLO Madison County
Description:	Request for office space in Madison County
Opening Date:	6/19/2026 4:00 PM
Posted Date:	5/27/2026
Status:	Open
Department:	STATE OF NC - PROPERTY OFFICE

Solicitation Number * SPO-SPO File 57-505	Department STATE OF NC - PROPERTY OFFICE	Status Reason Open
Opening Date 2026-06-19T16:00:00.0000000	Posted Date * 2026-05-26T20:46:12.0000000Z	Primary Commodity Code Lease and rental of property or building
Mandatory Conference/Site Visit — —	Special Instructions Electronic Bids Preferred	Solicitation Type * Select RFP IFB RFI
Owner Olita Boone
Description Request for office space in Madison County

Attachment Preview

STATE OF NORTH CAROLINA

Department of Administration

State Property Office – Leasing Section

Request for Proposal (RFP) #: 57-505

North Carolina Department of Transportation

Date Issued: June 1, 2026

Proposal Closing Date: June 19, 2026

At 4:00 PM ET

Direct all inquiries concerning this RFP to:

Agency Contact Shellbi Chapman,

DOT Real Property Manager, Facilities Management Division

(919) 707-4859

schapman5@ncdot.gov

FORM PO-27 Lease Specifications (2023)

NC-eProcurement (eVP)version 001

Page i

NOTICE TO PROPOSERS

1. READ, REVIEW AND COMPLY: It shall be the Proposer’s responsibility to read this entire document, review all

enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein,

regardless of whether appearing in these Instructions to Proposers or elsewhere in this RFP document.

2. PROPOSAL SUBMITTAL

All proposals shall be submitted electronically via the North Carolina eProcurement Electronic Vendor

Portal (eVP) website. For additional information, the eProcurement Vendor Training page includes online training

videos and a link to Viewing and Responding to Solicitations in eVP.

There is No Fee for lease proposal submittal through North Carolina eProcurement Electronic Vendor

Portal (eVP) .

Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject a

vendor’s proposal(s).

3. CRITICAL UPDATED INFORMATION: This RFP may be updated to include critical information in an Addenda. It

is important that all Proposers proposing on this RFP periodically check the State’s IPS website for any Addenda

that may be issued prior to the proposal opening date. All Vendors shall be deemed to have read and understood

all information in this RFP and all Addenda thereto.

4. LATE PROPOSALS: It shall be the Proposer’s sole responsibility to ensure the timely delivery of proposals at the

designated office by the designated time.

5. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any

informality in proposals and, unless otherwise specified by the Proposer, to accept any item in the proposal.

6. CERTIFICATE TO TRANSACT BUSINESS IN NORTH CAROLINA: As a condition of lease award, each

Proposer that is a corporation, limited-liability company or limited-liability partnership shall have, and shall maintain

throughout the term of The Lease, Registration to Transact Business in North Carolina from the North Carolina

Secretary of State, as required by North Carolina law.

7. PROPOSER REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: The North Carolina

eProcurement electronic Vendor Portal (eVP) allows Proposers to electronically register free with the State to

receive electronic notification of current procurement opportunities for goods and Services of potential interests to

them available on the Interactive Purchasing System, as well as notifications of status changes to those

solicitations. Online registration and other purchasing information is available at the following website:

https://evp.nc.gov/.

Note: Be aware that vendor data may expire every 30 days when using the NC electronic Vendor

Portal, so allow adequate time when attempting to respond to time-sensitive deadlines.

FORM PO-27 Lease Specifications (2023)

NC-eProcurement (eVP)version 001

Page ii

NOTE TO PROPOSER

ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS SOLICITATION

IN ORDER TO BE CONSIDERED, YOUR PROPOSAL SHALL BE SUBMITTED IN STRICT ACCORDANCE

WITH THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.

BY 4:00 PM, June 19, 2026

ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE NORTH CAROLINA

EPROCUREMENT ELECTRONIC VENDOR PORTAL (eVP)

For additional information, the NC eProcurement Vendor Training https//:eprocurement.nc.gov/training/vendor-

training page includes online training videos and a link to Viewing and Responding to Solicitations in eVP. eVP has a

file size limitation of 24MB. If the proposal exceeds 24MB, the proposal or space plans should be split into multiple

files. Proposers are to use the following naming standard when submitting proposals:

[PROPOSAL NUMBER]_[PROPOSER NAME]_[MthDayYr] (ex. SPO-92-501_ACME-LLC_070120)

NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute

sufficient cause to reject the vendor’s proposal(s).

PROPOSALS MAILED, E-MAILED OR HAND DELIVERED TO THE DEPARTMENT OF

ADMINISTRATION BUILDING MAY NOT BE ACCEPTED.

Following the selection of any proposal and its placement on the Council of State Agenda by the State Property

Office, there shall be no further negotiations with those who presented proposals which were not selected for the Agenda.

SPECIAL NOTE:

In accordance with the North Carolina Administrative Code (Title I North Carolina Administrative Code,

Chapter 6B.0212) a proposer's meeting will be required following the cut-off date for receiving proposals for leases with

rental exceeding $150,000 annually (including renewal options). A proposer’s meeting might not be required if initial

proposal(s) are less than $150,000 in annual rent. After the original proposals are received and site visits made the

proposer's meeting will be conducted by the State Property Office at a time and place to be announced by the State

Property Office. At this meeting the selected proposers will submit their lowest price proposal.

IN LIEU OF THE PROPOSER OR ITS AGENT BEING PRESENT AT THE PROPOSER’S MEETING,

PROPOSER MUST SUBMIT THE FINAL PRICE PROPOSAL TO THE STATE PROPERTY OFFICE

AGENT OR TO THE PHYSICAL LOCATION OF THE MEETING BEFORE THE COMMENCEMENT OF

THE PROPOSERS MEETING. IT IS THE PROPOSER’S RESPONSIBILITY TO ENSURE THE FINAL

PRICE PROPOSAL IS RECEIVED BY THE STATE PROPERTY OFFICE AGENT BEFORE

COMMENCMENT OF THE PROPOSER’S MEETING.

(Due to the health risks associated with COVID-19, The Proposer’s meeting MAY be held virtually. Instructions for the

meeting will be provided under separate cover.)

Annual per square foot rental rates which include indeterminable percentage increases(s), such as uncapped

consumer price index increases, etc. shall not be accepted during either the initial term or the renewal period.

Pursuant to Articles 3 and 3C, Chapter 143 of the North Carolina General Statutes and Executive Order No. 25,

the State invites and encourages participation in this procurement by Historically Underutilized Businesses

(HUBs) consisting of minority, women and disabled business firms that are at least fifty-one percent owned and

operated by individual(s) of the aforementioned categories. Also included in this category are disabled business

enterprises and non-profit work centers for the blind and severely disabled.

The State of North Carolina encourages the submission of proposals covering “green buildings”. Components

such as site, enclosures, infrastructure, contents and materials in “green building” result in reduced costs in operation,

energy, maintenance and insurance as well as could improve employee motivation and productivity.

Pursuant to North Carolina General Statute 146.25-1, the Department of Administration may give preference to lease

proposals involving buildings identified by the North Carolina Historical Commission as having historic, architectural

or cultural significance.

Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may negotiate on

relevant factors that represent the best interest of the State. Relevant factors may include, but are not limited to,

timeliness of delivery of the proposed space, maintenance, upkeep and condition of the proposed space and prior

performance of the proposer.

FORM PO-27 Lease Specifications (2023)

NC-eProcurement (eVP)- version 001

Page 1

SPECIFICATIONS FOR SPACE TO BE LEASED TO THE STATE OF NORTH CAROLINA

North Carolina Department of Transportation

I. GENERAL

A. Approximately net usable square feet required are + 1,550 Square Feet.

NOTE:Net usable space is a term meaning the area to be leased for occupancy by State

personnel and/or equipment.

To determine net usable space:

1. Compute the inside area of the space by measuring from the normal inside finish of

exterior walls or the room side finish of fixed corridor and shaft walls, or the center of tenant

separating partitions.

2. Deduct from the inside area the following:

*a. Toilets and lounges

*b. Entrance and elevator lobbies

*c. Corridors

d. Stairwells

e. Elevators and escalator shafts

f. Building equipment and service areas

g. Stacks, shafts, and interior columns

h. other space not usable for State purposes

*Deduct if space is not for exclusive use by the State. Multiple State leases require a,

b, & c to be deducted. State Property may make adjustments for areas deemed

excessive for State use.

B. Space on multiple floors if necessary. Floors to be adjacent.

C. All offers shall be submitted in such a manner that the annual per square foot rental rate for

each type of space offered, i. e. office, warehouse, and special purpose, can be properly

identified. See Form PO-28. (6A & B)

D. CUT-OFF DATE FOR RECEIVING PROPOSALS IS 4:00 PM, June 19, 2026 IN THE eVP

SYSTEM.

II. LOCATION: In Madison County, NC. City of Marshall preferred.

III. The following paragraph shall be incorporated into the Lease Document.

Availability of Funds Clause - The parties to this lease agree and understand that the continuation of

this lease agreement for the term period set forth herein, or any extension or renewal thereof, is

dependent upon and subject to the appropriation, allocation or availability of funds for this purpose to

the agency of the Lessee responsible for payment of said rental. The parties to this lease also agree

that in the event the agency of the Lessee or that body responsible for the appropriations of said funds,

in its sole discretion, determines, in view of its total local office operations that available funding for

the payment of rents are insufficient to continue the operation of its local offices on the premises leased

herein, it may choose to terminate the lease agreement set forth herein by giving Lessor written notice

of said termination, and the lease agreement shall terminate immediately without any further liability

to Lessee.

FORM PO-27 Lease Specifications (2023)

NC-eProcurement (eVP)- version 001

Page 2

IV. ARRANGEMENT OF SPACE

The attached space analysis will indicate the number of rooms and areas required and contain the

preferred sizes. The proposer shall provide at his expense all necessary partitions, doors, etc. to make

the space acceptable for State use. This is mandatory for all new construction and relocation

proposals. Lessor should include a to scale floor plan showing proposed layout and the Proposal to

Lease Form (PO-28). If new construction is proposed by proposer, general specifications, including

elevations upon request, should be submitted with the Proposal to Lease Form (PO-28) and a to scale

floor plan should be provided.

SEE PAGE _11__ OF _11___ FOR SPACE GUIDELINE OF ARRANGEMENT OF SPACE.

Other: Adequate and convenient toilet facilities are to be provided including tissue holders, towel

dispensers, coat hooks, mirrors, and trash cans. Toilet facilities shall be handicapped accessible

and shall be in compliance with the North Carolina State Building Code and the 2010 ADA

Standards for Accessible Design.

V. THE DATE OF POSSESSION AND LEASE TERM:

A. Possession of space required by September 1, 2026

possible.

or as soon thereafter as

B. The initial term of the lease will be for

5 -10 years with renewal options desired.

C. At the option of the State Property Office, proposer may be required to own the proposed site

within thirty (30) days of Council of State approval, or a date approved by State Property

Office, or the proposal may be disqualified.

D. Construction shall begin within six (6) months from Council of State approval unless otherwise

authorized by the State Property Office.

VI. ELECTRICAL, TELEPHONE, MAIN SERVICE OUTLETS

A. A minimum of 75 120 Volt duplex electrical outlets are required. Unless otherwise approved

by the State:

1. All private offices shall have a minimum of (3) duplex receptacles.

2. Electrical service shall support a minimum of (3) duplex receptacles per partial height

modular workstation or per person in an open office environment. Service shall be

provided by lessor via overhead or under floor distribution system utilizing power poles or

other suitable facilities to accommodate the electrical needs of the agency. All

connections to the building electrical service shall be by the Lessor.

3. Each Kitchenette or Break Area shall be provided with sufficient electrical circuitry to

accommodate a refrigerator, microwave oven, coffee maker and vending machine.

Separate circuits are required for this area.

4. (1) Duplex receptacle shall be provided for every 50 linear feet of corridor.

5. (1) Dedicated 20-amp 110-volt circuit with isolated grounds are required in the LAN

room. Outlets to be installed 36” from the floor. If more than one LAN room, the

requirements above are required for each LAN room.

6. Separate isolated ground circuit for water fountains.

7. (6) dedicated 110-volt electrical circuits with isolated grounds are required.

8. Outlets to be installed no lower than 18 inches (18”) from the floor.

B. A minimum of 370 telecommunication outlet boxes is required.

Lessor shall provide all conduit and pull strings from above ceiling to outlet boxes. State to

install wiring and cover plates.

C. A 4’ x 8’ x ¾ thick sheet of fire-retardant plywood shall be installed on a wall in the

telecommunications wiring area to serve as a backboard for telecommunications wiring

equipment.

FORM PO-27 Lease Specifications (2023)

NC-eProcurement (eVP)- version 001

Page 3

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