Project Information

Bid Title

Building System Replacement 157 Poplar - Addendum No. 1

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Oct 29, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

SB-I000956

Original Source

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Project Description

Bid Title:

SB-I000956 Addendum No. 1

Category:

Support Services

Status:

Open

Publish Date:

Wednesday, October 29, 2025 - 3:00pm

Close Date:

11/25/2025 - 3:00pm

Addendum Date:

Wednesday, October 29, 2025

Contact Person:

Christina Lemartin

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Related Documents:

SB-I000956 Addendum No. 1.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Addendum No. 1

Issued: October 29, 2025

Building System Replacement-157 Poplar

(Support Services)

TO ALL PROSPECTIVE BIDDERS:

The above described SEALED BID has been modified to reflect the following changes.

1. The Bid Proposal Form, to be provided along with the Quotation/Bid Response Form

(reference Section IV), is included as Attachment A.

2. The March 1958 Supplementary Office and Court Office, January 2010 Building

Modernization, and April 2010 Elevator Modernization Drawings for 157 Poplar are

incorporated as Appendix C, D, and E respectively for information purposes only.

Vendor is responsible for verification of all spaces, space types, and space FAS

requirements and provide same.

All other requirements of the SEALED BID remain unchanged.

If you have any questions, please contact me via email at christina.lemartin@shelbycountytn.gov.

.

Sincerely,

Original Signature on File

Christina Le Martin, Buyer

Purchasing Department

Shelby County Government

Attachment A

Shelby County Government

BID PROPOSAL FORM

TO:

Administrator of Purchasing Shelby County Government

160 North Main Street, Suite 900

Memphis, TN 38103

Project:

Building System Replacement-157 Poplar

Shelby County Trustee’s Building

157 Poplar Ave

Memphis, Tennessee 38103

The undersigned further proposes to perform all work and furnish all equipment in accordance

with Bid solicitation and Scope of Work prepared by Shelby County Government and contract

stipulations thereof, within the time limit specified, for the price stated below.

Date:

Submitted by:

(full name)

(full address)

1. OFFER

BASE BID: All work listed on this bid form, NOT including the Owner’s Contingency as

indicated in the bid documents

Dollars

$

amount in both words and figures

State

OWNER’S CONTINGENCY: Ten percent (10%) of the Base Bid to the nearest whole dollar:

Dollars

$

amount in both words and figures

State

21060

TOTAL BASE BID AMOUNT: (Base Bid, plus 10% Owner’s Contingency) Having

examined the Place of The Work and all matters referred to in the Instructions to Bidders

and the Contract Documents prepared Shelby County Government for the above-

mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the

Work for the Sum of:

Dollars

$

in lawful money

of the United States of America. We have included the security Bid Bond as required by the

Notice to Bidders. All applicable federal taxes are included and State of Tennessee and City

of Memphis taxes are included in the Bid Sum.

BID FORM

01 30 00

2/21/2025

Shelby County Government

2. ACCEPTANCE

This offer shall be open to acceptance and is irrevocable for one hundred twenty days from

the bid closing date. If this bid is accepted by the Owner within the time period stated above,

we will:

 Execute the Agreement within seven days of receipt of Notice of Award. In the form

described in Supplementary Conditions.

 Commence work within ten (10) days after written Notice to Proceed. If this bid is accepted

within the time stated and we fail to commence the Work or we fail to provide the required

bonds, the security deposit shall be forfeited as damages to the Owner by reason of our

failure, limited in amount to the lesser of the face value of the security deposit or the

difference between this bid and the bid upon which a Contract is signed. In the event our

bid is not accepted within the time stated above, the required security deposit will be

returned to the undersigned, in accordance with the provisions of the Instructions to

Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for

an extended period of time.

3. CONTRACT TIME

If this Bid is accepted, we will: Complete the Work in 180 calendar days from Notice to

Proceed. CONTRACTOR agrees to provide COUNTY an amount equal to 500 ($) Dollars

per calendar day for liquidated damages for each consecutive calendar day required for the

completion of the contract beyond the time stipulated.

4. ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted

below have been considered and all costs are included in the Bid Sum.

Addendum #

Dated

Addendum #

Dated

Addendum #

Dated

Addendum #

Dated

Addendum #

Dated

21060

BID FORM

01 30 00

2/21/2025

Shelby County Government

5. APPENDICES

The following documents are attached to and made a condition of the Bid:

EOC Compliance FORM A and, if applicable, EOC Compliance FORM B

Drug-Free Workplace Affidavit

Bid Security

6. BID FORM SIGNATURES

The Corporate Seal of

(Bidder – print the full name of your firm)

Was hereunto affixed in the presence of:

(Authorized signing officer Title)

(Seal)

If the Bid is a joint venture or partnership, add additional forms of execution for each

member of the joint venture in the appropriate form or forms as above.

END OF SECTION

21060

BID FORM

01 30 00

2/21/2025

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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