Project Information

Bid Title

Asset Inventory

Issuing Agency

Mount Juliet city

Location

Tennessee

Published Date

Feb 19, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-476

Original Source

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Bid Documents

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Project Description

Bid Number:	P-476
Bid Title:	Asset Inventory
Category:	Services
Status:	Open
Bid Recipient:	Dana Hire, Finance Director

Description: Sealed bids for “ASSET INVENTORY” will be received at the office of the City of Mt. Juliet Finance Department at 2425 N. Mt. Juliet Rd, Mt. Juliet, Tennessee 37122, Attention:  Dana Hire, on or before 4/2/2026 11:00 AM, CST, and immediately thereafter all bids will be publicly opened and read aloud. Please contact Adam Meadors at For security reasons, you must enable JavaScript to view this E-mail address. or 615-773-7957 should you have any questions. Electronic Bids will be accepted for this Request for Bids. If you would prefer to submit your bid electronically, please email to For security reasons, you must enable JavaScript to view this E-mail address. . *See related documents tab for full specs. Publication Date/Time: 2/19/2026 8:00 AM Publication Information: Asset Inventory Closing Date/Time: 4/2/2026 11:00 AM Submittal Information: Dana Hire, Finance Director Bid Opening Information: City Hall, 2425 N Mt Juliet Rd Contact Person: Adam Meadors at ameadors@mtjuliet-tn.com or 615-773-7957. Business Hours: M-F, 8am-5pm Related Documents: P-476 Asset Inventory RFP

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REQUEST FOR BIDS

FOR THE CITY OF MT. JULIET, TN

Request for Bid

ASSET INVENTORY

Issued By:

City of Mt. Juliet, TN

2425 N. Mt. Juliet Rd.

(615) 754-2554

Date of Issue: January 22, 2026

Bid Due Date: 4/2/2026 11:00 AM CST

Bids must be in sealed envelope

Clearly Marked

“ASSET INVENTORY”

Dated 4/2/2026 11:00 AM

Delivered to:

Attn: Finance Director

City of Mt. Juliet

2425 N. Mt. Juliet

Mt. Juliet, TN 37122

NLT 4/2/2026 11:00 AM CST

City of Mt. Juliet Finance Department

2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122

Phone: 615-754-2554 | Fax: 615-754-7225

Background of the City of Mt. Juliet, TN

The City of Mt. Juliet, TN is located in the Nashville, TN metropolitan area. The city had a population of

39,000+ according to the 2022 National Census and is one of the fastest growing cities in the State of

Tennessee. The city has 4 elected commissioners and an elected mayor, which comprise the governing body.

The governing body hires a professional City Manager as the chief administrative official. The City Manager is

responsible for all city personnel. The city currently provides public safety, building inspection and codes

enforcement, public works, parks and recreation, and administrative functions.

General Bid Information

Sealed bids for “ASSET INVENTORY” will be received at the office of the City of Mt. Juliet Finance

Department at 2425 N. Mt. Juliet Rd, Mt. Juliet, Tennessee 37122, Attention: Dana Hire, on or before 4/2/2026

11:00 AM, CST, and immediately thereafter all bids will be publicly opened and read aloud. Please contact

Adam Meadors at ameadors@mtjuliet-tn.com or 615-773-7957 should you have any questions.

BID FORMS

Two paper copies of the bid are required. All paper bids must have the name of the project, and the bid due date

on the outside of the envelope. Paper bid must be signed by authorized representative of company/business

placing bid at time bid is received by the City of Mt. Juliet. Bidder will show evidence of license, expiration date

and classification if required and when applicable. Bidder is familiar with all laws and regulations that may affect

cost, progress, and performance of the work, including BABAA requirements.

Electronic Bids will be accepted for this Request for Bids. If you would prefer to submit your bid electronically,

please email to bids@mtjuliet-tn.gov.

Special Notice on Iran

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case

of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its

knowledge and belief that each bidder is not on the list created pursuant to §12-12-106.

Special Notice on Israel

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case

of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of

its knowledge and belief for submissions in excess of $250k, unless the contractor has fewer than 10 employees,

each bidder is not currently engaged in, and will not for the duration of the contract engage in, a boycott of

Israel.

City of Mt. Juliet Finance Department

2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122

Phone: 615-754-2554 | Fax: 615-754-7225

Build America, Buy America Act

If this agreement is for services related to a project that is subject to the Build America, Buy America Act

(BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.

Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project

must be produced in the United States, as further outlined by the Office of Management and Budget’s

Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal

Financial Assistance Programs for Infrastructure, April 18, 2022.

Any request for substitute or “or equal” shall include the Manufacturer’s Certification of compliance with the

Build America, Buy America Act (BABAA) requirements mandated by Title IX of the Infrastructure Investment

and Jobs Act (“IIJA”), Pub. L. 177-58. If the Instructions include a Federal requirements section, include the

following: BABAA requirements apply to this project.

SUBMISSION

It shall be the responsibility of the bidder to submit a bid response which complies with: the conditions and

specifications of the Request for Bids; policies and procedures of the City of Mt. Juliet and applicable laws of the

State of Tennessee: and any other applicable laws, regulations and requirements.

BID REJECTION

The City reserves the right to reject any or all bids, combinations of items, or lot(s), and to waive defects or

minor informalities. The City is a member of certain coalitions and has access to the pricing provided by state

contracts. The published prices by the state or any of the coalitions for RFB items shall be considered a sealed

bid which the City may accept. Any other bid that is not sealed will “NOT” be accepted. Any bid received after

time and date indicated will be discarded.

Bidders may not restrict the rights of the City or otherwise qualify their bids. If a Bidder does so, the City may

determine the bid to be a nonresponsive counteroffer, and the bid may be rejected.

The City reserves the right, at its sole discretion, to waive variances in bids provided such action is in the best

interest of the City. Where the City waives minor variances in bids, such waiver does not modify the RFB

requirements or excuse the Bidder from full compliance with the RFB. Notwithstanding any minor variance, the

City may hold any Bidder to strict compliance with the RFB. In the event of multiple line items or interchangeable

items, the city reserves the right to select items from multiple bidders.

Bidders must comply with all of the terms of this RFB and all applicable state laws and regulations. The City may

reject any bid that does not comply with all of the terms, conditions, and performance requirements of this RFB.

PAYMENT FOR CITY PURCHASES

Purchase orders will be issued after the RFB is reviewed and payment will be made by the City of Mt. Juliet 30

days after commodities and/or services have been received, accepted, and properly invoiced as indicated in the

contract and/or purchase order. Invoices must bear the purchase order number where applicable.

City of Mt. Juliet Finance Department

2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122

Phone: 615-754-2554 | Fax: 615-754-7225

IDEMNIFICATION

The Contractor/Vendor shall indemnify, hold harmless, and defend the contracting agency from and against any

claim of, or liability for error, omission or negligent act of the Contractor/Vendor under this agreement. The

Contractor/Vendor shall not be required to indemnify the contracting agency for a claim of, or liability for, the

independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error

or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and

hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting

agency”, as used within this and the following article, include the employees, agents and other contractors who

are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the

Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or

accepting the Contractor’s work. On-site vendors are required to provide proof of insurance (general liability,

workers comp, auto and excess). On-site vendor will add the City of Mt. Juliet as an additional insurer if

requested.

COMPLIANCE

In the performance of a contract that results from this RFB, the contractor must comply with all applicable federal,

state, and city regulations, codes, and laws; and be liable for all required insurance, licenses, permits and bonds;

and pay all applicable federal, state, and city taxes.

SUITABLE MATERIALS, ETC.

Unless otherwise specified, all materials, supplies or equipment offered by a bidder shall be new, unused, and of

the latest edition, version, model or crop and of recent manufacture. Unless otherwise specified in the RFB,

product brand names or model numbers are examples of the type and of product quality required, and are not

statements of preference. If the specifications describing an item conflict with a brand name or model number

with a description of the item, the specifications govern. Reference to brand name or number does not preclude

an offer of a comparable or better product, if full specifications and descriptive literature are provided for the

product. For example, if the specifications call for 98 decibel alarm and the product offered has only 95, the city

reserves the right to consider the 95 decibel alarm offering as adequate. Failure to provide such specifications and

descriptive literature may be cause for rejection of the offer.

FIRM OFFER

For the purpose of award, offers made in accordance with this RFB must be good and firm for a period of ninety

(90) days from the date of quote opening or the date of complete delivery of the order placed whichever is later.

The city anticipates selection within 10 business days.

BID PREPARATION COSTS

The City is not liable for any costs incurred by the bidder in quote preparation.

CONFLICT OF INTEREST

An elected or appointed official, or employee of the City of Mt Juliet may not seek to acquire, be a party to, or

possess a financial interest in, this contract if (1) the elected or appointed official, or employee is an employee of

the administrative unit that supervises the award of this contract; or (2) the elected or appointed official, or

employee has the power to take or withhold official action so as to affect the award or execution of the contract.

City of Mt. Juliet Finance Department

2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122

Phone: 615-754-2554 | Fax: 615-754-7225

Non-controlling ownership in stock of publicly held companies or ownership of mutual funds shall not be

considered as a financial interest.

DEFAULT

In case of default by the contractor/vendor, for any reason whatsoever, the City of Mt Juliet may procure the

goods or services from another source and hold the contractor/vendor responsible for any resulting excess cost

and may seek other remedies under law or equity.

CONTINUING OBLIGATION OF CONTRACTOR

Notwithstanding the expiration date of a contract resulting from this RFB the contractor/vendor is obligated to

fulfill its responsibilities until warranty, guarantee, maintenance and parts availability requirements have

completely expired.

BILLING INSTRUCTIONS

Invoices must be billed to the Finance department at the address shown on the individual Purchase Order, Contract

Award or Delivery Order. Questions concerning payment should be addressed to the Finance Department of the

City of Mt. Juliet.

DISCRIMINATION CLAUSE

The City of Mt. Juliet is an equal opportunity entity and does not discriminate on the basis of age, race, sex,

national origin, religion or disability in admission to, access to, or operations of its programs, services, activities,

or in its awarding of such bids.

BID SPECIFICATIONS

Request For Proposal

City of Mt. Juliet Utilities

Stormwater Inventory Assessment

City of Mt. Juliet Finance Department

2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122

Phone: 615-754-2554 | Fax: 615-754-7225

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541614Process, Physical Distribution, and Logistics Consulting Services
• NAICS 561990All Other Support Services

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