Project Information

Bid Title

Police and Fire Uniform Bid: Deadline June 3, 2026

Issuing Agency

City of Somerset

Location

Kentucky

Published Date

May 14, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Police and Fire Uniform Bid: Deadline June 3, 2026

The City of Somerset will be accepting sealed bids for the purchase of uniforms for the emergency services departments (fire and police). The bid price will be in effect for one year beginning July 1, 2026, and extending through June 30, 2027, with the option to renew for another year at the same prices. Specifications for the bid may be picked up at the Energy Center located at 306 E. Mt. Vernon Street. Bids should be addressed as follows:

Attn: Uniform Bid
City of Somerset
306 E. Mt. Vernon St.
Somerset, KY 42501

The bids must be received no later than 10:00 am on June 3, 2026. The City of Somerset reserves the right to reject any or all bids, or to accept any proposal as may be deemed to its interest, or to award by item, combination of items, or lot. View specifications here .

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INVITATIONTO BID

The City of Somerset will be accepting sealed bids for the purchase of uniforms for the

emergency services departments (Fire and Police). The bid price will be in effect for one

year beginning July 1, 2026 and extending thru June 30, 2027 with the option to renew for

another year at the same prices. Specifications for the bid may be picked up at the Energy

Center located at 306 E. Mt. Vernon Street. Bids should be addressed as follows:

Attn: Uniform Bid

City of Somerset

306 E. Mt. Vernon St.

Somerset, KY42501

The bids must be received no later than 10:00am on June 3, 2026. The City of Somerset

reserves the right to reject any or all bids, or to accept any proposal as may be deemed to

its interest, orto award by item, combination of items, or lot.

The City of Somerset Police Department is seeking a two-year agreement for the purchase and

delivery of police uniforms/equipment for initial use and replacement

• This bid process will need to cover all employees of the Somerset Police Department to

include sworn officers, safety officers, property officer, chaplains, and clerks. The successful

bidder must furnish all items to specification and meet the following listed requirements.

1. Provide or outsource a representative to be present at the Somerset Police Department for

measurements and orders at the request of the Chief of Police, Administrative Captain, or the

Quartermaster. The bulk of orders will be placed in the months of July and March. Some orders

of various sizes may occur intermittently.

2. Furnish samples of all items, to facilitate ordering. Requests for samples will come from the

Chief of Police, Administrative Captain, or the Quartermaster.

3. Allow any individual employee who is not satisfied with his/her purchase for any reason to

exchange or return the item for alterations to the satisfaction of the employee.

4. Furnish items at bid price for the entire Somerset Police Department’s two fiscal years beginning

July 1, 2026, and through June 30, 2028.

5. Deliver the complete order within 45 days. Partial shipments are discouraged but may be

permitted with the agreement of the Chief of Police, Administrative Captain, or the

Quartermaster. To facilitate delivery, bidders should maintain a reasonable stock of items on

hand. Also, the delivery must be completed prior to the close-out of the Somerset Police

Department’s fiscal year, which is June 30th of the year in question.

6. Sell only items specified in the bid and not permit individual employees of the department to

contact or deal directly with the vendor nor substitute unauthorized items for payment unless

authorized by the Chief of Police, Administrative Captain, or the Quartermaster. (Excludes

personal purchases)

7. The vendor shall provide a means to place orders through a customized online ordering

platform. Employees shall be able to place orders in incremental and/or bulk needs 24/7, 365,

throughout the contract duration.

8. Link to shop vendors full e-commerce site. Members shall have the ability to view and shop the

vendor’s entire product offering of their website at a negotiated percent discount off retail.

9. Allotment Management. The system must provide employee allotment management based on

dollars. Employees shall be able purchase uniforms more than their allotment amount via credit

card. Allotments shall be renewed at the beginning of the Fiscal Year (each July 1). Unused

allotments shall be reset. There will be no rollover of allotment from one Fiscal year to the next.

Employee’s available allotment shall be verified by the system during the checkout process.

10. Handling and freight charges shall not be charged separately but be included in the bid price.

The bid price is the total amount to be paid by the Somerset Police Department; this includes

returned items which are picked up by the vendor within 15 days. All items shall have one total

price which includes all additional charges.

11. The apparent silence of specifications about any detail or admission shall be interpreted as

meaning that only the best commercial practices will be followed and that only the fairest

quality materials and workmanship will be used.

12. If the bidder chooses to permit individual purchases from employees of the Somerset Police

Department, all such deliveries and bills will be sent to the purchaser’s home address, not to the

Somerset Police Department.

13. Provide a complete list identifying the brand name of the uniform items which is bid.

14. Bid, regardless of when received, shall be for fiscal year July 1st through June 30th.

The Somerset Police Department will award the bid based on the best overall bid that

benefits the Somerset Police Department the most. The following criteria will be utilized in

the evaluation of all bids submitted.

1. The Somerset Police Department will consider the past services of the vendor if the vendor has

had previous contracts with the Somerset Police Department.

2. The Somerset Police Department will give judgment to the cost of travel to and from the

vendor’s place of business.

3. Failure to complete an order within the specified time as set forth in the bid document will

result in the cancellation of the bid contract.

4. The Somerset Police Department reserves the right to refuse all bids.

5. The bidder agrees to deliver all purchased items to the Somerset Police Department at the date

and time agreed to by the Chief of Police, Administrative Captain or the Quartermaster and the

bidder.

6. If a particular item that is on the bid is not available through a vendor, a substitute item may

replace with prior approval by the Somerset Police Department.

The following brands are the current uniform spec. Substitutions are allowed pending review

from the Somerset Police Department Command Staff

Uniform Cap

• Brand: Bayly

Model: Mil.-Air Force 09 Catalogue

Description: Uniform cap will be a black mesh frame and 2” black high gloss visor. Each cap will

contain silver P buttons and permasilver for the front strap for non-ranking officers and gold P

buttons and permagold front strap for sergeants and above.

Color: Dark navy blue.

Winter Cap

Under Armour Tactical Stealth Beanie Midnight Navy in color or similar item.

Uniform Hat Badge

Blackinton style #B627DE with enamel finish, silver for non-ranking officers, gold for sergeants

and above. (May substitute equivalent brand. Badge must remain uniformed with current

selection.)

Uniform Shirt Badge

Blackinton Style # B652 - with enamel finish, silver for non-ranking officers, gold for sergeants

and above with optional pin or clip backing. (May substitute equivalent brand. Badge must

remain uniform with current selection.)

Class A Short Sleeved Shirts

• Flying Cross 87R78Z & 177R78Z

Color:

LAPD Navy.

Epaulets:

Shall be die creased and have fused interlining. Shall be pointed at the end toward the neck of

the shirt. Opposite end shall be sewn in sleeve head seam. Shall measure 2 inches at sleeve and

taper to 1 and a half inches. Buttonhole on epaulet shall be self-constructed to accommodate

the brass button and clasp back shall be “X” stitched to shoulders with a row of cross stitching 2

inches from the sleeve head seam. “V” pointes of epaulets shall be sewn down through the

yokes.

Sizes:

Collar size to be marked.

Zipper Front:

There shall be a 15-inch nylon zipper with a compatible-colored tape sewn to the front of the

shirt, replacing the second, third, fourth and fifth front buttons. All buttonholes on the front of

the shirt shall be constructed to accommodate brass type buttons and clasp backs.

Shoulder Patches:

Shall have a shoulder patch properly attached centered on each shoulder 1 inch from top sleeve

seam. (Shoulder patches will be provided by the Somerset Police Department)

Thread:

All sewing is to be done with polyester core thread or 100% spun polyester thread.

Class A Long Sleeve Shirts

• Flying Cross 34W78Z & 127R78Z

Color:

LAPD Navy

Description:

Same as short sleeve class A, except for sleeve length.

Trousers

• Flying Cross 3900 & 3900W

Color:

LAPD Navy

Striping:

Half inch slate gray stripe from waist band to bottom leg, sewn on outside seam of leg.

Uniform tie

• Pre-tied on metal bend over clip, capable of securing in place, or pre-tied with Velcro

attachment behind neck and under collar. Regular length 16 and a half inch to 17-inch, widest

point being no more than 3 inches, 100% texturized polyester plain weave, slate gray in color.

Must be available in regular and tall lengths. (Color of tie must match gray stripe on pants.)

Class A Collar Pins

• Smith & Warren – 1/2 “ 3 letter custom collar Brass (Pair) S.P.D. – Nickel for Officers, Gold for

Ranked officers

Leather Gear w/Silver and/or Gold Button Optional (Basket Weave)

• Safariland/Bianchi/KORE:

• Duty Safariland Holsters: SAFA6360RDS-2832-481 Basketweave Left and Right Handed

• KORE: D3C-DBW-INR (Outer and Inner Belt w/Silver Buckle)

• KORE: D3B-DBW-INR (Outer and Inner Belt w/Gold Buckle)

• Duty Belt: 87-30-8B

• Inner Belt: 99-3-4

• Double Magazine Holder: 77-83-4B

• Cuff Case: 90-4B

• Glove Pouch: 33-4V

Commodity Codes

• NAICS 453998All Other Miscellaneous Store Retailers (except Tobacco Stores)

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