Project Information

Bid Title

SR 303 Adaptive Signals (Sheridan to Riddell) – Vendor Contract

Issuing Agency

City of Bremerton

Location

Washington

Published Date

Nov 12, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	SR 303 Adaptive Signals (Sheridan to Riddell) – Vendor Contract
Category:	Public Works & Utilities
Status:	Open

Description: The City of Bremerton is seeking Adaptive Signal Control (ASC) system from qualified vendors for the purpose of incorporating the system with the federally-funded SR 303 Adaptive Signals project, from Sheridan Rd to NE Riddell Rd. The Vendor will provide all associated hardware and software; system configuration, integration, and deployment; system testing and acceptance; training; and technical support. Publication Date/Time: 11/12/2025 12:00 AM Closing Date/Time: 12/8/2025 1:00 PM Contact Person: Olivia Paraschiv, Project Manager, olivia.paraschiv@ci.bremerton.wa.us Related Documents: Request for Proposals - SR 303 Adaptive Signals Vendor Contract (PDF)

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REQUEST FOR PROPOSALS

SR 303 Adaptive Signals (Sheridan to Riddell) – Vendor Contract

The City of Bremerton is soliciting proposals for the SR 303 Adaptive Signals (Sheridan to Riddell)

– Vendor Contract as described herein. Interested parties should submit proposals for

consideration by the deadline below and per the submittal requirements.

PROJECT DESCRIPTION

This federally funded project provides Adaptive Signal Control (ASC) at five (5) City signalized

intersections along State Route 303 (Wheaton Way). The Vendor will provide all associated

hardware and software (e.g. adaptive software, central signal management system, on-premise or

Vendor-hosted cloud environments); System Configuration, Integration, and Deployment; System

Testing and Acceptance; Training; and Technical Support. The proposed ASC system must be

compatible with the City’s existing Econolite Cobalt traffic signal controllers. The City’s Contractor

will be responsible for installing supplemental vehicle detection furnished by the Vendor.

All information and documents pertinent to this RFP are available on the City’s website:

https://www.bremertonwa.gov/bids.aspx.

SUBMITTAL REQUIREMENTS & EVALUATION CRITERIA

The proposal shall be submitted via email to Olivia.Paraschiv@ci.bremerton.wa.us with the RFP

Title on the subject line of the email. All electronic documents shall be in PDF format and shall not

exceed 10 MB in size. It is recommended under Message Properties, the box for “Request a

delivery receipt for this message” be checked as this is the only method by which verification of

delivery will be given. Hard copies will be rejected. Emailed Proposals will be received until 1:00

P.M. PST on Monday, December 8, 2025. Proposals received after the specified time will not be

considered.

The proposal shall be in PDF format, 15 pages maximum (excluding cover letter and RFP forms),

8.5” x 11” page size, with font size of 11 pt Arial minimum (or equivalent). The proposal should

include the following information:

• Cover Letter

• Project Key Staff and Company Background

• Project Management Qualifications

• Deployment Experience and References

• Project Understanding and Approach

• Project Schedule

• System Requirements (Appendix D)

• Cost Proposal (Appendix G)

• All forms included in the RFP (Appendix H)

• Submit one or more artifacts required by City of Bremerton IT Policy 2-20-40: Third Party

Risk Management

All questions regarding this project shall be directed to Olivia Paraschiv by email:

Olivia.Paraschiv@ci.bremerton.wa.us.

CITY’S RIGHTS RESERVED

The City of Bremerton reserves the right to reject any and all Proposals and to waive irregularities

and informalities in the submittal and evaluation process. The City reserves the right to amend the

terms of this (RFP), circulate various addenda, or withdraw the RFP at any time, regardless of how

much time and effort vendors have spent on their responses. This RFP does not obligate the City to

pay any costs incurred by vendors in the preparation and submission of their submittals.

Furthermore, this RFP does not obligate the City to accept or contract for any expressed or implied

services.

PUBLIC DISCLOSURE

All proposals, including any attachments and documentation, submitted to the City in response to

this RFP become the property of the City and are subject to disclosure pursuant to Chapter 42.56

Revised Code of Washington, known as the Public Records Act.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

In the hiring of employees for the performance of work under this project, the Vendor, its

subcontractors, or any person acting on behalf of the Vendor shall not discriminate in any

employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual

orientation/gender identity, marital status, military status, or the presence of any physical, mental,

or sensory disability.

AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION

The City of Bremerton in accordance with Section 504 of the Rehabilitation Act (Section 504) and

the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability,

in all of its programs and activities. This material can be made available in an alternate format by

emailing Ryan Nash at Ryan.Nash@ci.bremerton.wa.us or by calling 360-473-5029.

TITLE VI STATEMENT

The City of Bremerton, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business

enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, or national origin in consideration

for an award.

Published:

Daily Journal of Commerce: 11/12/2025 and 11/19/2025

Kitsap Sun: 11/12/2025 and 11/19/2025

OMWBE: 11/12/2025

Request for Proposals

SR 303 Adaptive Signals (Sheridan to Riddell) – Vendor Contract

Project Overview

The City of Bremerton is seeking Adaptive Signal Control (ASC) system from qualified vendors

for the purpose of incorporating the system with the federally-funded SR 303 Adaptive Signals,

from Sheridan Rd to NE Riddell Rd. The City’s needs and requirements for an ASC system are

outlined in the following request for proposal (RFP). The selection of the successful Proposer

will be subject to their ability to meet all phases of the project’s needs, system requirements,

and the criteria set forth in this RFP. The City will issue a separate advertisement for supporting

infrastructure (communications and detection) construction in Summer 2026. The contract

resulting from acceptance of a proposal by the City shall be in a form supplied by the City

(attached herein as Appendix F) and shall reflect the specifications in this RFP. The City

reserves the right to reject any proposed agreement that does not conform to the specification

contained in this RFP, and which is not approved by the City Attorney’s Office.

Additional Documents

The following items are included as appendices which are required response items except

when noted as reference only:

• Appendix A, Scope of Work (reference)

• Appendix B, Concept of Operations (reference)

• Appendix C, Intersection As-Builts and Site Photos (reference)

• Appendix D, System Requirements

• Appendix E, Information Technology (IT) Policy Documents

• Appendix F, Goods and Services Agreement (reference)

• Appendix G, Cost Proposal

• Appendix H, Forms

Proposal Timeframe

The City’s intended process and timeline for selecting a vendor is as follows (subject to change):

• Issue RFP

November 12, 2025

• Vendor Questions Due

November 24, 2025 by 5:00 PM

• Responses to Vendor Questions

(Issue Addendum, if needed)

December 1, 2025

• Deadline for Proposal Submittal

December 8, 2025 by 1:00 PM

• Interviews

January 5-14, 2025, if necessary

• Vendor Selection Announcement by January 15, 2026

• Contract Execution

August 2026

• Deployment Duration

August 2026 to Fall 2027

Contract Term

The City intends to enter into an initial three-year agreement, with two (2) optional one-year

renewal terms, for a potential maximum total term of five (5) years provided that 1) Vendor is in

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compliance with the terms and conditions of the contract and, 2) that the annual payment is cost-

effective as determined by the City, and 3) that sufficient funds have been appropriated by the City.

Following the initial three-year term, termination during a renewal period requires mutual

agreement by the parties. The terminating party must provide ninety (90) days advance written

notice, which can come from either party, and acceptance within ten (10) days of receipt of notice

by the non-terminating party.

The City has the right, but not the obligation, to exercise two (2) one (1) year renewal terms. In

order to exercise an option for renewal, the City must provide sixty (60) days written notice to

Vendor prior to the expiration of the then current term that the City is exercising its option for an

additional one (1) year term. The option will become effective upon receipt by Vendor of City’s

written notice. If the option(s) to renew is not timely and properly exercised, then the Agreement

shall expire at the conclusion of the then expiring term. Should the City exercise a renewal

option, the City and Vendor may discuss any necessary changes to services and will confirm

price/rates prior to each renewal. The Vendor’s out-year pricing rates will serve as a baseline for

any future pricing adjustments. The Vendor shall notify the City in writing at least thirty (30) days

prior to any proposed price adjustment. Acceptance of such a request will be at the sole

discretion of the City.

Project Schedule

The ASC system shall be commissioned and operational no later than eighteen (18) months after

contract is executed.

Response Requirements & Format

Proposals must include all information requested and meet all requirements outlined in this

RFP. A committee will evaluate the submitted proposals. During the evaluation process, the City

reserves the right to request additional information or clarification from proposers responding to

this RFP.

Proposals shall be a maximum of 15 pages (one page is equivalent to one side of an 8.5x11 sheet

of paper). Pages are to be letter size (8.5x11). Font size to be a minimum of 11 pt Arial (or

equivalent). Page count does not include cover, table of contents, cover letter, resumes, cost

proposal, completed forms, and response to System Requirements.

A complete response will include:

A. Cover Letter: The cover letter shall be signed and dated by a person authorized to legally

bind the Proposer to a contractual relationship. The cover letter shall include the following

information about the Proposer:

a. Name, address, principal place of business, contact information of legal entity or

individual with whom the contract would be written.

b. Legal status of the Proposer (sole proprietorship, partnership, corporation, etc.). A

corporation must indicate place and date of incorporation.

c. Location of the facility from which the service will be provided.

d. Brief statement of interest.

e. Acknowledgement that the Proposer will conform to all terms and conditions set

forth in the Request for Proposal, unless otherwise agreed by the City.

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f. Provide a statement indicating the proposal is valid through August 2026.

B. Project Key Staff and Company Background: The Proposer shall describe the

composition of the proposed project delivery team. The role of each team member shall be

described to provide the City with sufficient detail to understand the work that each team

member will perform. The Proposer shall also provide a resume for each of key project

staff, demonstrating experience deploying the proposed system under the assigned role.

Resumes will not count against the total page count. At a minimum, key staff shall be

identified to satisfy the following responsibilities during the project:

• Project Management,

• Implementation,

• System Integration,

• Operations and Training,

• Performance Monitoring and Reporting, and

• Technical Support.

In addition to project personnel, the Proposer shall provide information about the size,

stability, and capacity of Proposer’s organization, including at a minimum, an identification

of the Proposer’s:

• Total number of years in operation,

• Total current number of employees,

• Number of office locations,

• The office location from where this project will be managed, and

• The number of employees in the office from where this project will be managed.

C. Project Management Qualifications: The Proposer shall designate a Project Manager

who will be dedicated to the project for its entire duration. The Proposer’s Project Manager

shall keep the City’s Project Manager informed of work progress and shall coordinate

closely with the City to complete the Scope of Work.

The Proposer shall demonstrate the Project Manager’s qualifications and experience in

fulfilling the following project responsibilities:

• Develop an effective project charter that outlines the Proposer’s approach,

resources, proposed schedule, activities, tasks, and deliverables required to provide

and implement the proposed system.

• Manage changes during the project in order to control and mitigate any

modifications to project scope or requirements.

• Maintain good communication between Proposer’s staff and all City staff that are

involved on the project.

• Actively track project progress, identifying key project milestones and deliverables.

• Manage project risk by identifying project issues, informing the owner, and

facilitating risk mitigation in a timely manner.

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