Project Information

Bid Title

RFQ 2026-05: Nutrition Services for Older or Disabled Adults - List of Questions and Answers (as of 2:00 p.m. March 13, 2026)

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Mar 13, 2026

Closing Date

Mar 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 2026-05: Nutrition Services for Older or Disabled Adults

GNRC is seeking proposals from qualified agencies and organizations to provide nutrition services to older adults and adults with disabilities in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson.

• Issue Date: February 18, 2026
• Proposal Deadline: 11:59 p.m. CDT on March 22, 2026
• Inquiries: Questions about the solicitation must be directed in writing to rfp@gnrc.org . The deadline for submitting questions has been extended through March 19, 2026.
• Download Full RFP Document
• List of Questions and Answers  (as of 2:00 p.m. March 13, 2026)

Attachment Preview

Nutrition Services for Older

or Disabled Adults

_____________________________________________________________________

Request for Proposals

RFP-2026-05

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

The Greater Nashville Regional Council (GNRC) is seeking proposals from provider agencies and organizations

capable of providing nutrition services to adults aged sixty and older (older adults), adults with disabilities, and

their caregivers.

The GNRC intends to contract with providers for congregate and home-delivered meals as described in this RFP

for every county in the planning and service area.

Important Dates and Deadlines

RFP issued: 02/18/2026

Written questions accepted through 03/08/2026

Submission Deadline: Proposals must be submitted by 03/22/2026

Contract Period: July 1, 2026 – June 30, 2030

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number.

Amendments to this Solicitation

Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this RFP. Any

amendments to this RFP will be posted online at GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, including limited English proficiency

(LEP), gender, gender identity, sexual orientation, age, religion, creed, or disability in admission to, access to, or

operations of its programs, services, or activities. Discrimination against any person in recruitment, examination,

appointment, training, promotion, retention, discipline, or any other employment practices because of non-

merit factors is prohibited. Any person who believes that discrimination has occurred by GNRC, or its contractors, sub-

recipient, and/or consultants on the basis of race, color or national origin, including limited English proficiency (LEP), in

violation of Title VI may file a written complaint. Complaints may also be filed with the state or federal agency involved,

and with the Tennessee Human Rights Commission. Complaints must be filed within 180 days of the alleged

discriminatory act. GNRC’s full non-discrimination policy and additional information about ADA or English

language accommodations are available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-05 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................... 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project.................................................................................................................... 6

2.1 Provider Requirements .....................................................................................................................................6

2.2 Requested Services ...........................................................................................................................................9

Section 3. Instructions to Offerors ...................................................................................................... 11

3.1 Pre-Proposal Inquiries .....................................................................................................................................11

3.2 Submission Requirements...............................................................................................................................11

3.3 Proposal Contents ...........................................................................................................................................11

3.4 Terms and Conditions .....................................................................................................................................14

Section 4. Selection Process ............................................................................................................... 16

4.1 Proposal Evaluation.........................................................................................................................................16

4.2 Final Evaluations..............................................................................................................................................16

4.3 Solicitation Outcomes .....................................................................................................................................16

4.4 Protests ...........................................................................................................................................................17

Attachment A. Assurances and Certifications.................................................................................... A

Attachment B. Business Information ................................................................................................... B

Attachment C. Service Details .............................................................................................................. C

Attachment D. Service Rates ................................................................................................................ D

Attachment E. Sample Contract Terms ............................................................................................... E

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-05 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC or Regional Council) is a public agency established by the

Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee

Code Annotated (TCA), as amended (the Act). GNRC is owned by and operated on behalf of its local government

membership comprised county governments in the counties of Cheatham, Davidson, Dickson, Houston,

Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson,

Tennessee, and all incorporated municipalities and metropolitan governments located within these counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from provider agencies and organizations capable of providing nutrition services to

adults aged sixty and older (older adults), adults with disabilities, and their caregivers.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

Service Area

GNRC seeks to contract with a minimum of one service provider in order to provide congregate and home-

delivered meals in every county listed below. The following table indicates the demographics for each county in

GNRC’s service area:

County

Cheatham

Davidson

Dickson

Houston

Humphreys

Montgomery

Robertson

Rutherford

Stewart

Sumner

Trousdale

Williamson

Population

60+

population

% of 65+

who are

minority

10,032

2.60%

128,786 26.20%

13,462

5.80%

2,216

3.60%

5,333

3.00%

34,372 19.10%

16,307

6.50%

58,541 13.00%

3,977

3.40%

47,141

6.70%

2,089

10.70%

54,154

5.40%

Language

% of 65+ who speak

language other than

English at home

1.30%

8.20%

1.30%

0.50%

0.70%

8.60%

3.50%

6.40%

4.00%

2.60%

0.70%

4.80%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

7.20%

0.20%

11.10%

2.90%

11.40%

0.70%

15.60%

0.60%

7.60%

0.20%

7.80%

1.50%

8.90%

0.60%

7.60%

1.00%

11.50%

0.40%

8.50%

0.60%

25.20%

2.70%

5.10%

0.30%

Rural

% of 65+ who

reside in a rural

area

83.00%

3.50%

67.80%

100.00%

82.50%

19.70%

53.20%

17.00%

100.00%

27.90%

100.00%

19.40%

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-05 | PAGE 1

County

Wilson

Population

60+

population

% of 65+

who are

minority

35,587

6.00%

Language

% of 65+ who speak

language other than

English at home

2.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

7.20%

0.40%

Rural

% of 65+ who

reside in a rural

area

38.50%

Target Population

Services must be targeted primarily to older adults in the greatest social or economic need, with particular

attention to low-income, minority older adults, and those residing in rural areas. At a minimum, GNRC strives to

provide services to older adults and their caregivers in the greatest social or economic need in proportion to the

population of the counties served.

Reimbursement-Based Contract

This contract is a reimbursement-based contract. This means that contractors must incur the costs related to

the contract and provide appropriate documentation of your expenditures. Once GNRC receives an acceptable

invoice and supporting documentation, GNRC will then submit the cost for reimbursement to its funders. When

GNRC receives the funds, it then disburses them to your business. There is no guaranteed payment time for

invoices, and the average time of payment is approximately 45 days after the time complete documentation is

submitted. This means that, for example, services provided on August 15 would be invoiced on September 8th

and likely not be paid for until October 23rd or later.

Funding Sources and Programs

Funding sources include State of Tennessee Options for Community Living funds, federal Older Americans Act

Title III C funds, federal Older Americans Act Title III E Family Caregiver funds, and federal Older Americans Act

Nutrition Service Incentive Program (NSIP) funds.

The following is a brief description of each program:

 Tennessee’s Options for Community Living Program is designed to enable consumers to live

independently in their homes by providing a limited amount of services such as homemaker services,

personal care services, and/or home-delivered meals. With the assistance of these limited services,

along with the support of family and others, the consumer may be able to avoid or prolong admission

into institutional care. For the purpose of this RFP, the OPTIONS funding will be used to provide home-

delivered meals.

 The Older Americans Act (OAA) Title III C provides nutrition services including congregate and home-

delivered meals for persons aged 60 and over. Services are designed to promote the health and well-

being of older individuals by assisting them in gaining access to nutrition and other disease prevention

and health promotion services to delay the onset of adverse health conditions resulting from poor

nutritional health or sedentary behavior. Title III C services are targeted to older individuals with the

greatest economic need, with particular attention to low-income minority individuals, those with the

greatest social needs, and those residing in rural areas.

 The National Family Caregiver Support Program (NFCSP) provides an infrastructure of program

resources and assistance for family caregivers, grandparents, and older individuals who are relative

caregivers through the designated AAAD, its service providers, and other appropriate consumer

organizations. In accordance with program directives, information, assistance, and counseling can be

provided to any caregiver, but respite and supplemental services are limited to caregiver support for

older individuals who are unable to perform at least two activities of daily living, or, due to cognitive or

other mental impairment, require substantial supervision. For the purpose of this RFP, the NFCSP

funding will be used to provide home-delivered meals.

 The Nutrition Service Incentive Program (NSIP) supports Title III C services through incentives to serve

more meals made from or containing domestically produced food, such as milk, fruit, vegetables, and

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-05 | PAGE 2

Commodity Codes

• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561720Janitorial Services

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