Project Information

Bid Title

Southside Liquid Biosolid Disposal by Land Application

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Apr 9, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1169H

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1169H
Addendum:	0
Bid Due Date:	4/29/2026
Description:	Southside Liquid Biosolid Disposal by Land Application
Bid Document:	TAC 1169H Southside Liquid Biosolids Disposal by Land Application.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1169H

Supplies or Services Requested: Southside Liquid Biosolid Disposal

by Land Application

Department: Water and Sewer

NIGP Commodity Code(s): 958-12

Solicitation Schedule

EVENT

IFB Issue Date

DATE

04/09/2026

No Pre-Bid Conference

No Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

04/20/2026

10 Days prior to IFB due date

04/29/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Rachel Harders, Buyer | rachelharders@cityoftulsa.org

All questions should be emailed with TAC 1169H on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1169H | Southside Liquid Biosolid Disposal by Land Application | Issue Date: 04/09/26

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Liquid Biosolids Disposal by Land

Application services for the Southside Wastewater Treatment Plant for use by the Water and Sewer

Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 1169H | Southside Liquid Biosolid Disposal by Land Application | Issue Date: 04/09/26

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids to secure a source to provide Liquid Biosolids Disposal by Land

Application services for the Southside Wastewater Treatment Plant for use by the Water and Sewer

Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

2. Specifications

The Bid must meet or exceed the following Specifications.

201.0

GENERAL:

Services will take place at the Southside Wastewater Treatment Plant, which generates

anaerobically digested Class B biosolids that are currently stored in a lagoon prior to liquid

land application.

201.1

The Seller agrees to load, transport, apply and incorporate all biosolids, as required, stored

within the lagoon at the Southside facility. Historically, removal of biosolids has been carried

out to leave approximately one foot (1’) of biosolids in the lagoon to ensure protection of the

clay liner. The Seller, at the option of the City, shall remove all biosolids from the lagoon or

remove biosolids to leave approximately 1 foot remaining. In either case, care must be taken

by the Seller to not disturb the lagoon’s protective clay liner.

The Seller's obligation to complete the removal of material from the lagoon will be 45

calendar days from notification in writing from the City to commence work on the lagoon.

The actual pay quantity will be based upon the volume of material contained in the lagoon

after removal of all readily pumpable material by the City, as determined by measurements

made just prior to commencing work under this Agreement. These measurements shall be

made by City survey crews, with all computations of pay quantity volumes performed by

the City. All survey notes and computations will be furnished to the Seller. The City and the

Seller must arrive at a mutually agreeable volume for the purpose of payment prior to

commencement of work.

The Southside Wastewater Treatment Plant produces, and land applies an average of

3,000,000 gallons of liquid biosolids per year. The quantity stated in Bid Item No. 204.1,

204.2, and 204.3 of Exhibit A, Delivery and Pricing page, is an estimate to be used for

bidding purposes only. The Seller will be paid on a per gallon basis and must provide

sufficient equipment to load, transport, apply and incorporate all biosolids as required within

the IFB.

201.2

Bidders may only communicate with the City through the Assigned Buyer – communication

with other City staff will result in disqualification. The City's contact person during the term

of this Agreement is Steven Meier, Support Services Manager, Water and Sewer

Department (herein referred to as the "Engineer").

IFB Rev 02/2024

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TAC 1169H | Southside Liquid Biosolid Disposal by Land Application | Issue Date: 04/09/26

202.0

202.1

QUALIFICATION REQUIREMENTS FOR BIOSOLIDS REMOVAL

The Seller shall have performed five (5) projects similar in scope, and in accordance with

all applicable laws and ordinances and shall hold a current applicable license to perform

such services.

202.2 The Seller shall provide the following information for qualification with the Bid.

202.2.1 Experience in loading, pumping, transporting, unloading, and land applying

biosolids. It is not required that the Seller have experience in the State of Oklahoma.

Provide a reference list of at least five (5) similar projects, showing:

a) Locations

b) Distance Hauled

c) Size and type of trucks and/or trailers used on work

d) Quantities Hauled

e) Materials Hauled

f) Contact name and phone number

202.2.2 Statement of Bidder’s thorough understanding of the regulatory agencies’

requirements in the State of Oklahoma that apply to the proposed method of

biosolids disposal.

202.2.3 Seller has 10 days after notification that their Bid was selected for contract award

by the City to provide a list of all equipment proposed to be utilized including:

a) Type of Equipment

b) Manufacturer

c) Model

d) Year

e) Hauling Capacity

202.3

Bidders who have been previously qualified for any biosolids removal or disposal contracts

are not exempt from the requirement to submit qualification information as required in

section 202.2 above.

203.0

203.1

BIOSOLIDS REMOVAL AND DISPOSAL

Seller shall mix the lagoon prior to removing any material. This has typically been done in

the past using an agitating boat. After the lagoon contents have been mixed, the Seller may

then use a farm type tractor and power take-off driven type pump or similar combination or

arrangement of equipment, subject to the approval of the City, provided that the tractor and

associated equipment do not damage the side walls of the lagoon.

203.2 The ramp at the Northwest and Northeast corner of the lagoon can be used to perform the

work.

203.3

Seller shall be responsible for the removal, transportation, land application, earth

incorporation and all other work and operations incidental to disposal of biosolids contained

within the Southside Wastewater Treatment Plant lagoon in accordance with these

Agreement documents.

IFB Rev 02/2024

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TAC 1169H | Southside Liquid Biosolid Disposal by Land Application | Issue Date: 04/09/26

204.0

204.1

BID ITEMS

LABOR EQUIPMENT AND MATERIALS NECESSARY FOR PARTIAL CLEANOUT OF

BIOSOLIDS CONTAINED WITHIN THE SOUTHSIDE LAGOON PER THE IFB. BID IS

UNIT PRICE PER GALLON.

204.1.1

The Services under this item shall consist of the labor, equipment and materials to

remove with a float mounted dredge, raft or biosolids pump, biosolids contained

within the lagoon to the average surface elevation given and to dispose of said

biosolids by land application as described in these Agreement documents. The

lagoon shall be emptied of biosolids to an average surface elevation that has

historically been achieved. This elevation is approximately one foot (1.0') higher than

the lagoon's average bottom elevation. All biosolids above this elevation shall be

removed as well as removal of all grass clots, grit, and other nonvolatile substances

that protrude above the surface of the lagoon on the sides. The debris shall be mixed

in with the contents of the lagoon to establish a uniform percent solid. Mileage under

this bid item will be 44 miles round trip. Routes shall be determined by the City.

No reimbursement shall be made for any biosolids removed below the elevation of

620.7’, which is 1’ above the bottom of the lagoon.

204.1.2 The dimensions of the lagoon are described in the Payable Volume Calculation

Worksheet provided in the Specifications. Bidders shall obtain all dimensions and

measurements and depths of biosolids to determine the biosolids quantity and

through biosolids sampling and analyses determine pertinent biosolids

characteristics for bidding purposes. The Bid is for the actual volume of biosolids

above the removal elevation given in 204.1.1.

204.1.3

PAYMENT: Payment for this item shall be made at the unit price per gallon of

material removed from each lagoon to the extent given in 204.1.1 and incorporation

into the soil at the application sites selected by the City. The quantity stated in Bid

Item No. 204.1 of Exhibit A, the Delivery and Pricing page, is an estimate to be used

for bidding purposes only. The actual pay quantity will be based upon the volume of

material contained in the lagoon after removal of all readily pumpable material by

the City as determined by measurements made just prior to commencing work under

this Bid item. These measurements shall be made by City survey crews, with all

computations of pay quantity volumes performed by the City. All survey notes and

computations will be furnished to the Seller. The Payable Volume Calculation

Worksheet provided in these Specifications shall be used to determine the mutually

agreed upon volume prior to commencement of work.

204.1.4 Haul routes to and from the application sites shall be determined by the City before

each trip. The Seller may choose an alternate route approved by the City; however,

mileage payment will be based on the route assigned by the City.

204.2

LABOR, EQUIPMENT AND MATERIALS NECESSARY FOR CLEANOUT OF BIOSOLIDS

BELOW 204.1.1 ELEVATION (TOTAL CLEANOUT) CONTAINED WITHIN THE

SOUTHSIDE LAGOON PER THE IFB. BID IS UNIT PRICE PER GALLON.

204.2.1 The services under this item shall consist of labor, equipment, and materials to

remove all biosolids contained within the lagoon below the average surface

elevation left after partial cleanout specified in 204.1 and to dispose of said biosolids

IFB Rev 02/2024

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Commodity Codes

• NAICS 562991Septic Tank and Related Services

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