Project Information

Bid Title

Theatrical Licensing for Musicals and Plays- Notice of Intent to Award Without Engaging in a Standard Procurement Process

Issuing Agency

State Government of Utah

Location

Utah

Published Date

May 27, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

AP27-602 SS

Original Source

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Bid Documents

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Project Description

Project: Theatrical Licensing for Musicals and Plays- Notice of Intent to Award Without Engaging in a Standard Procurement Process

Ref. #: AP27-602 SS

Department: SCHOOL DISTRICTS - Granite School District

Type: SS

Status:

Open

Open Date: May 26th 2026, 12:00 AM MDT

Questions Due Date: Never

Close Date: Jun 2nd 2026, 1:00 PM MDT

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Angela Pontius at alpontius@graniteschools.org prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that:
*there is only one source for the procurement item;
*transitional costs are a significant consideration in selecting a procurement item; or
*the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
Requesting School/Department: Granite School District
Product and/or service to be purchased: Theatrical Licensing for Musicals and Plays
Earliest date purchase may occur: July 2026
Proposed Supplier: Multiple. See List Below
Justification:
* There is only one source for the procurement item.
Musical and play licensing rights are sold and distributed by the one royalty house that owns the rights. The royalty house has complete control over the show and no other company has the legal right to release the show. Each school selects which production it will perform and then works with the royalty house that owns the rights in order to secure those rights.
Length of notice: Granite School District intends to purchase these products for the next five years, thus this notification will be considered official notification for the subsequent five years through July 2031
Anticipated expenditure: Varies per year and by royalty house.
Royalty Houses on this Notification:
Concord Theatricals: 250 W. 57th Street, 6th Floor, NY, NY 10107
DramaSource: 1588 E. 361 N., St. Anthony, ID 83445
Dramatic Publishing Co.: 311 Washington St., Woodstock, IL 60098
Dramatists Play Service: 440 Park Avenue So., NY, NY 10016
Eldridge Publishing: PO Box 14367, Tallahassee, FL 32317
Miracle or 2 Productions: 330 West 42nd St., NY, NY 10036
Music Theatre International (MTI): 421 W. 54th St., NY, NY 10019
Stage Rights: 3845 Cazador St., Los Angeles, CA 90065
Theatrical Rights Worldwide (TRW): 570 Seventh Ave, Ste. 2100, NY, NY 10018

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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