Project Information

Bid Title

Request for Culvert Design Proposal- F-47

Issuing Agency

Leavenworth County

Location

Kansas

Published Date

Jan 6, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

F-47

Original Source

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Bid Documents

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Project Description

Description:	Request for Culvert Design Proposal- F-47
Opening Date/Time:	January 06, 2026 :
Closing Date/Time:	January 27, 2026 10:00 AM

Attachment Preview

COUNTY OF LEAVENWORTH

Department of Public Works

300 Walnut, Suite 007

Leavenworth, Kansas 66048-2815

Phone (913) 684-0470

Fax (913) 684-0473

REQUEST FOR CULVERT DESIGN PROPOSAL

Leavenworth County Public Works Department is soliciting a design proposal and consulting fee amount for

engineering design, utility coordination, and bid document preparation for the replacement of the F-47 Culvert

located on Leavenworth Road, 50’ West of 168th Street. All necessary acquisition of easements has been

completed. No permits are required for the project. The existing culvert consists of 60’ +/- 78” CMP Runner

Culvert, connected to a 45-degree angled CMP (Broken-Back Culvert) that is connected to a 16’ wide x 3’

height RCB at the culvert entrance. The runner culvert is deteriorated and showing signs of failure. The

County prefers the Culvert Replacement to be an 84” x 80’ CMP Runner Culvert connected to a vertical

Concrete Box Inlet with approximate dimensions of 9’ x 9’ x 11’ height that terminates in a similar 16’ x 3’

RCB at the culvert entrance. The hydrology information for the area shall be provided to the Consultant by

the County. The Consultant shall be responsible to complete hydraulic analysis of the proposed replacement

to confirm that the culvert capacity is not reduced from the existing condition. The design shall include

downstream foreslope regrading design to reduce existing steep slopes. The County requires a set of Engineer

sealed bid documents that include preliminary surveying, grading design, pavement repair details, and all

necessary culvert/inlet/RCB construction details for the project. Time is of the essence due to the existing

culvert showing signs of deterioration. The County intends to issue design/survey notice to proceed no later

than February 4, 2026 with construction document delivery to the County by April 2, 2026.

CONTACTS:

Joe McAfee, PE,

Email: jmcafee@leavenworthcounty.gov

Phone: 913.684.0471

PROPOSAL & CONSULTING FEE DUE:

10:00 am January 27, 2026.

COPY REQUIREMENTS:

Submit 3 hard copies and one PDF format copy on a USB flash drive.

PRE-SUBMITTAL MEETING:

No meeting is scheduled.

QUESTIONS:

Please contact Joe McAfee, PE with questions at email jmcafee@leavenworthcounty.gov.

Leavenworth County will only respond to written questions. Submitted questions to the County less

than 72 hours prior to the qualifications being due will not be acted upon.

SUBMITTAL PROCESS:

Proposal and Sealed Envelope containing Consulting Fee Amount shall be submitted at the

following location and shall be time stamped no later than 10:00 a.m., January 27th, 2026.

Leavenworth County Clerk, Courthouse

300 Walnut Street, Suite 106

Leavenworth, KS 66048

Attn: County Clerk

PROJECT SCHEDULE:

Notice to Proceed:

Bid Document Delivery:

Bid Letting:

Construction Completion:

February 4, 2026

April 23, 2026

May 21, 2026

July 24, 2026

PROPOSAL/QUALIFICATIONS:

The selected firm will need to be on the KDOT prequalified list for Construction Engineering and

Preliminary Engineering design services.

SUBMITTAL COMPONENTS:

Firms are required to complete a qualification submittal including the information as outlined in this

request. The submittal shall include:

• General Firm Information

o Firm Name

o Contact Name, telephone number, email address and mailing address

o Office Location where the work will be performed.

• Key project staff and experience

o Resumes of key project staff describing the individual’s previous experience with the design

of similar project.

• Availability

o Do you have the staff and resources to perform the work according to the schedule above?

• Qualifications

o Project understanding and approach

o Proposed sub-consultants

• Cost Fee Estimate for Professional Service Delivery

• Submittals shall be limited to 5 pages not including covers and dividers

SELECTION

Proposal/Qualifications received will be reviewed and evaluated on the items above. After

reviewing each submittal, a selection committee will select the most qualified firm and review proposal

cost. The County Commission will execute the design contract. In the event a contract cannot be negotiated

with the most qualified firm, staff will then negotiate a contract with the second most qualified firm as

determined by the selection committee. After successful completion of the contract agreement with the

selected firm, the remaining firms will be notified about the outcome by email.

SERVICES REQUESTED:

Land Surveying Scope: The project will require the following land survey services:

▪ Boundary and existing easement limits shall be field located by the County Surveyor for the Project

Surveyor’s topographic survey data collection.

▪ Topographic survey services in accordance with DWR Statute K.A.R. 5-42-1 to include stream profile,

roadway profile, contour and grading data for the project envelope, utility locations, and any physical

site fixtures.

▪ Permanent horizontal and vertical control establishment in accordance with DWR Statute K.A.R. 5-

42-01 for project construction.

Engineering Design & Bid Letting Scope: The project will require the following civil engineering design

services:

▪ Proposed grading contours and spot elevation data to construct the section of roadway that will be

excavated.

▪ Analysis of existing utilities to identify potential conflicts with the new improvements, required

relocations, and coordination exhibit submittals to utility owners within the project corridor.

▪ Hydraulic culvert analysis of the proposed improvement to verify no reduction in conveyance occurs

from the existing culvert improvements.

▪ Construction detailing, plan/profile, quantities, and Engineer’s Estimate of Cost of all culvert, street

repair, and site grading/surfacing improvements.

▪ Bid Letting assistance and Bid Contract Documents production.

▪ Shop drawings and material mix design reviews.

▪ Milestone Inspection of Culvert Construction, Contract Documents shall require Contractor to sub

contract material testing per KDOT requirements.

▪ Final Inspection of the project.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541330Engineering Services

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