Project Information

Bid Title

RFA-25-190-WAP-Assistance Program

Issuing Agency

Alamo Area Council of Governments

Location

Texas

Published Date

May 20, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

Request for Application Weatherization Assistance Program

Original Source

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Project Description

Request for Application Weatherization Assistance Program

Request for Proposals

RFA-25-190-WAP-Assistance Program

Proposals Due : December 15, 2025

Questions Due : December 15, 2025

• Request for Application Weatherization Assistance Program

Attachment Preview

RFA-25-190-WAP-Assistance Program

Request for Application

Weatherization Assistance Program

Procurement Department

2700 NE Interstate 410 Loop, Suite 101

San Antonio, TX 78217

Office (210) 362-5302

Fax (210) 225-5937

RFA Release Date:

Response Deadline:

May 20, 2025, 2025 @ 10:00 AM

December 15, 2025, @ 4:00 PM

RFA Links: https://www.aacog.com/bids.aspx

https://www.txsmartbuy.com/esbd

Notice:

Prospective Respondents who receive this document from a source other than

AACOG should immediately contact AACOG and provide their name,company,

and email address in order that an addendum to the RFA or other communication

can be delivered. Any prospective proposer who failsto provide the agency with this

information assumes complete responsibility for complete submission

requirements.

TABLE OF CONTENTS

Acronyms and Definitions

PART 1.0 – SCOPE OF REQUEST

1.1 - Purpose of Request for Application (RFA) ........................................................5

1.2 - Background Information .....................................................................................5

1.3 - Scope of Work ....................................................................................................7

1.4 - General Work Requirements………………………………………...................7

1.5 - Contractor Requirements… ..............................................................................13

1.6 - Procurement Standard .......................................................................................13

PART 2.0 - SUBMISSION INFORMATION

2.1 - Response Deadline............................................................................................13

2.2 - Procurement Schedule.......................................................................................14

2.3 - Technical Assistance.........................................................................................14

2.4 - Availability of Request for Application ...........................................................15

2.5 - Proprietary Information & Texas Public Information Act ................................15

PART 3.0 – GENERAL INFORMATION & ANDMINISTRATIVE REQUIREMENTS

3.1 - Eligible Providers..............................................................................................16

3.2 - Contract Information.........................................................................................17

3.3 - Governing Provisions and Limitations..............................................................17

3.4 - Administrative Requirement and Limitations...................................................19

PART 4.0 – RESPONSE REVIEW AND SELECTION PROCESS

4.1 - Evaluation Process....................................................................................20

4.2 - Response Evaluation Criteria ...................................................................20

4.3 - Application Narrative …………………………………………………..21

4.4 - Procurement Dispute Resolution ..............................................................22

PART 5.0 – APPLICATION RESPONSE REQUIREMENT

5.1 - Number of Application ....................................................................................27

5.2 - Application Format… .......................................................................................27

5.3 - Application Validity Period ..............................................................................27

5.4 - Page Limitation .................................................................................................27

5.5 - Order of Application Contents..........................................................................27

PART 6.0 – APPLICATION RESPONSE FORMS

6.1 – Program Selection ............................................................................................24

6.2 - Application Title Page ......................................................................................24

6.3 - Application Narrative........................................................................................24

6.4 - Certification Sheet.............................................................................................24

6.5 - Acknowledgement Form...................................................................................24

6.6 - Conflict of Interest Questionnaire.....................................................................24

6.7 - Certification Regarding Debarment ..................................................................24

6.8 - Non-Discrimination Certification .....................................................................24

6.9 - Certification Regarding Lobbying ....................................................................24

6.10 - Bidder/Contractor List Request.........................................................................25

6.11 – H.U.B. Certification Disclosures .....................................................................25

ATTACHMENTS, APPENDIX, EXHIBIT

Attachment A – Program Selection

Attachment B – Title Page … .......................................................................................

Attachment C – Certification Sheet…………………… ....………………..................

Attachment D – Acknowledgement Form …................................................................

Attachment E – Conflict of Interest Questionnaire .......................................................

Attachment F – Certification Regarding Debarment ………………. .....................

Attachment G – Non-Discrimination Certification … ..................................................

Attachment H – Certification Contracts, Grants, Loas, Cooperatives …......................

Attachment I – Request to Be Added to Bidder/Vendor List………… .........................

Appendix A – Housing for Texas Heroes .....................................................................

Exhibit A – Weatherization Standard Price List ............................................................

Exhibit B – Tools and Equipment List...........................................................................

Exhibit C – Amy Young Barrier Removal and Homes for Texas Heroes .....................

Exhibit D – 2025 Assessment Pricing List

Acronyms and Definitions

Abbreviation

RFA

AACOG

Definition

Request for Application

Alamo Area Council of Governments

AYBR

H4TH

WEA

Amy Young Barrier Removal

Homes for Texas Heroes

Weatherization

HUB

DSE

VET

DOE

TDHCA

LIHEAP

WAP

ECM

SOW

HVAC

CO

NTP

IDIQ

AHAM

UPC

IEEE

Historically Underutilized Businesses

Disadvantaged Business Enterprise

Veteran

Department of Energy

Texas Department of Housing and

community Affairs

Low Income Home Energy Assistance

Program

Weatherization Assistance Program

Energy Conservation Measure

Scope of Work

Heating, Venting, and Air Conditioning

Carbon Monoxide

Notice to Proceed

Indefinite Delivery, Indefinite Quantity

Contract

Association of Home Appliance

Manufacturers

Universal Product Code

Institute of Electrical and Electronics

Engineers

Abbreviation

ANSI

ASTM

IEEE

NFPA

SRCC

UL

TVC

ASHRAE

CAZ

CFR

Definition

American National Standards Institute

American Society for Testing and

Materials International

Institute of Electrical and Electronics

Engineers

National Fire Protection Association

Solar Rating and Certification

Corporation

UL (formerly Underwriters

Laboratories)

Texas Veteran’s Commission

American Society of Heating,

Refrigeration, & AC Engineers

Combustion Appliance Zone

Code of Federal Regulations

OAG

LBP

RRP

DOW

GPM

GPF

LPF

BTU

Office of Attorney General

Lead Based Paint

Remodeling and Painting Rule

Description of Work

Gallons Per Minute

Gallons Per Flush

Liters Per Flush

British Thermal Unit

kBTU

K

IPC

kilo British Thermal Unit

thousand

International Plumbing Code

PART 1.0 – SCOPE OF REQUEST

1.1

PURPOSE OF REQUEST FOR APPLICATION (RFA)

Introduction

The Alamo Area Council of Governments (AACOG) is soliciting Applications from

qualified contractors to provide energy conservation and accessibility renovation services

within the applicable service area for the Amy Young, Homes for Texas Heroes, and

Weatherization programs administered by the Alamo Area Council of Governments

(AACOG). Work will be performed in single-family and multi-family units for the

AACOG Weatherization Assistance Program (WAP) commencing May 1, 2025 and

ending December 31, 2025 contingent upon AACOG approval, and funding availability.

AACOG accepts applications for qualifications from firms to provide the following

services:

A. Provide low-income, eligible clients with energy-efficiency retrofit services

B. Provide home accessibility modifications for people with disabilities.

C. Provide home modifications and/or home repairs for Veterans.

1.2

BACKGROUND INFORMATION

1.2.1

Alamo Area Council of Governments (AACOG)

AACOG is a voluntary association of municipal and county governments, and special

districts located in Bexar County and the surrounding thirteen counties. Established in 1967

under Chapter 391 of the Local Government Code of Texas, AACOG operates as a political

subdivision of the state. It serves its members by facilitating planning, information

dissemination, and coordination activities. AACOG covers the Alamo Area/State Planning

Region 18, encompassing 13 counties and spanning 12,582 square miles. The counties

within the planning region are Atascosa, Bandera, Bexar, Comal, Frio, Gillespie,

Guadalupe, Karnes, Kendall, Kerr, Medina, McMullen, and Wilson. Veteran Directed Care

program covers a total of 21 counties that are covered by the South Texas Veterans

Healthcare System (Audie L. Murphy Memorial Veterans Hospital and Kerrville VA

Hospital), including those listed above and Bee, Blanco, Kinney, Hays, Real, Travis,

Uvalde, and Val Verde counties.

1.2.2

It is AACOG’s policy to treat all persons, potential members, vendors, contractors,

subcontractors, providers, suppliers, and others fairly, equitable, and non-discriminatorily.

AACOG employees, as public servants, will execute their duties in a fair and legal manner,

avoiding actual or perceived conflicts of interest.

1.2.3

Funding Sources

Funding for this RFA is from the United States Department of Energy (DOE)

Weatherization Assistance Program (WAP), the Texas Department of Housing and

Community Affairs (TDHCA) Low Income Home Energy Assistance Program (LIHEAP),

Amy Young Barrier Removal (AYBR) Program, Texas Veteran’s Commission (TVC), and

Texas Department of Health and Human Services (HHSC). AACOG expects to award

multiple contracts for services in the AACOG region.

RFA-25-190-WAP-Assistance Program

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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