Project Information

Bid Title

26_008 ExamSoft

Issuing Agency

University of Southern Mississippi

Location

Mississippi

Published Date

Dec 12, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

SSP 26_008

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Solicitation	Submission Deadline	Request Documents and Specifications
26_008 ExamSoft	12/22/25 8:00 AM	SSP 26_008

Attachment Preview

USM SSP 26_008 Notice of Proposed Sole Source Purchase of ExamSoft.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150006546

Comments/objections will be received as required per Section 31-7-13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on December 22, 2025.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be

provided by another person or entity shall submit a written notice to:

Jacob Cochran

Interim Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406

bids@usm.edu

Phone: 601-266-4131

Subject Line must read "Sole Source Objection USM SSP 26_008"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the

proposed sole source request can be provided by another person or entity, then USM will withdraw the

sole source request publication from the procurement portal website and submit the procurement of

the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM

will appeal to the Public Procurement Review Board. USM will have the burden of proving that the

commodity is only provided by one (1) source.

Run Dates: 12/7, 12/14

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_008

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole

source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure:

 ExamSoft Suite; product is licensed annually

2. Explanation of why the commodity is the only one that meets the needs of the agency:

 Currently, our programs only use computerized testing for our students in both

undergraduate and graduate courses to better prepare them for licensure exams.

ExamSoft is a unique computer-based testing and assessment management solution

that provides a complete end-to-end platform including secure & hosted item

banking, the unification of objective and subjective assessments via rubrics, extensive

scoring & reporting capabilities, as well as being the only vendor that can administer

testing offline and securely on Windows and Mac computers so as to eliminate exam

interruptions due to server & WiFi issues.

3. Explanation of why the source is the only source is the only person or entity that can

provide the required commodity:

 ExamSoft is the only vendor that can administer testing offline and securely on

Windows and Mac computers so as to eliminate exam interruptions due to server

& WiFi issues.

4. Explanation of why the amount to be expended for the commodity is reasonable:

 The licensing cost for the Exam Soft Suite is $32.51/student each semester. The

minimum number of licenses each semester is 419, which is sufficient for the

number of users within the College.

1

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_008

5. Efforts that the agency went through to obtain the best possible price for the commodity:

 We have researched and used different vendors and products to produce the

results needed to provide secure online testing to our students. ExamSoft has been

the only vendor to provide secure testing satisfactorily for our Nursing

administration and faculty. We have currently been using ExamSoft for the

undergraduate nursing programs since 2018 and have been pleased as their

product/service integrates well with the university’s Canvas platform while

allowing secure offline testing to our undergraduate BSN students as well as our

Nurse Anesthesia Program students.

Advertisement Schedule

1st scheduled

2nd scheduled

Date

12/07/25

12/14/25

Any person or entity that objects and proposes that the commodity listed is not sole source and can be

provided by another person or entity shall submit a written notice by December 22, 2025, 8:00 AM CST,

to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 26_008"

2

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_008

The notice shall contain a detailed explanation of why the commodity is not a sole source

procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the

proposed sole source request can be provided by another person or entity, then USM will withdraw

the sole source request publication from the procurement portal website and submit the procurement

of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving

that the commodity is only provided by one (1) source.

3

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.