Project Information

Bid Title

RFP 26-003-81 Solid Waste Collection Services for Northaven

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Apr 30, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:

RFP 26-003-81 Solid Waste Collection Services for Northaven

Category:

Roads and Bridges

Status:

Open

Publish Date:

Thursday, April 30, 2026 - 4:45pm

Close Date:

05/29/2026 - 4:00pm

Contact Person:

Carla Hayes

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Bid Title

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Related Documents:

RFP 26-003-81 Solid Waste Collection Services for Northaven Special Service District.pdf

RFP 26-003-81 Proposal Response Cover Sheet.pdf

RFP 26-003-81 VENDOR SCORING.xlsx

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Proposal

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: April 30, 2026

Due: May 29, 2026, no later than 4:00 P.M. (Central Standard Time)

RFP # 26-003-81

Solid Waste Collection Services for

Northaven Special Service District

(Roads, Bridges & Engineering)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies to provide solid waste collection services for Northaven Special Service

District. Information regarding this formal bid is located on the County’s website at

www.shelbycountytn.gov. At the top of the home page, click on the dropdown box under “Business”,

and click on “Purchasing” and “Bids” to locate the name of the above-described formal bid. Link:

https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to

enter their information only where yellow cells, are on those two (2) yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

Sincerely,

Carla Hayes, Buyer

Shelby County Government

Purchasing Department

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TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

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I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide solid waste collection services (the “Goods and/or Services”).

This Request for Proposal (“RFP”) is being released to invite interested and qualified Vendors

to prepare and submit proposals in accordance with instructions provided where the successful

proposer(s) will be selected and invited to enter into a contractual relationship with Shelby

County for the Goods and/or Services outlined in this RFP, and per proposal(s) received.

In this RFP, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Equal Opportunity Compliance BRN and Vendor number, or

your applications are “in” the EOC system and the Purchasing system for processing

(refer to details outlined below) – please list all your Shelby County active BRN’s.

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Must acknowledge adherence to State of Tennessee Public Chapter No. 436, known as

the “Tennessee Lawful Employment Act” which requires use of E-Verify (effective

1/01/23). Otherwise, mention you ARE an Independent vendor (Sole Proprietors) with

fewer than 35 employees and provide employment eligibility documentation, i.e.:

-Valid (unexpired) Tennessee driver's license or photo ID.

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-Valid (unexpired) driver's license from another state (subject to strictness, though

TN license is standard).

-U.S. Passport (valid, unexpired).

-Certificate of Birth issued by a U.S. state, jurisdiction, or territory.

-U.S. government-issued certified birth certificate.

-Certificate of Citizenship (N560 or N561).

-Certificate of Naturalization (N550, N570, or N578).

-Valid immigrant registration documentation (e.g., Permanent Resident Card or I-766

Employment Authorization Card

5. FORM - Drug-Free Workplace Affidavit must be completed, signed, and notarized

with your bid/proposal – even if less than 5 employees.

6. All proposals must be accompanied by a Bank Certified Check or Bank Draft, Letter

of Credit issued by any national bank or approved Bid Bond for not less than five

percent (5%) of the amount of the project. All proposal guarantees shall be made out

to the County of Shelby.

7. Must attest to a minimum of five (5) years of experience providing the goods and/or

performing the services described in this bid.

8. Attest that you will adhere to the Performance Bond requirement. The successful

Vendor shall cover the term of the contract. Bond shall be issued in an amount equal

to fifty percent (50%) of the estimated payments for the first term (year) of the

Contract. The bond amount shall be adjusted annually throughout the life of the

Contract to an amount equal to fifty percent (50%) of the actual payments for the

preceding 12-month period.

9. Must provide a copy of the latest certified financial statement of the proposer (or

parent company if the individual subsidiary or division financial statements are not

prepared and generally available) preferably by a firm of independent certified public

accountants.

10. Must provide resumes of the proposing company's local management and supervisory

personnel.

11. Must provide a List of Collection Vehicles used for the execution of services in the

intended service areas. List shall include what vehicles are on hand or will be able to

acquire in time for County inspection thirty (30) days before commencement of

services. Vehicles should be listed by the number, type (automated, semi-automated

packers, etc.) year/make/model/size.

12. Must provide a List of Safety Violations in the last five (5) years – List of recordable

safety violations and/or accidents in the last five (5) years.

Shelby County BRN and Vendor numbers

Please be advised, references and instructions regarding the Equal Opportunity

Compliance Office (EOC) are subject to change. In the event there is a change prior to the

conclusion of the solicitation, the instructions will be updated. The current registration

process will continue until further notice.

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