Project Information

Bid Title

RFP-FN-2026-005 FOUNDATION FINANCIAL AUDIT

Issuing Agency

Prince George's County Memorial Library System

Location

Maryland

Published Date

Mar 10, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

RFP-FN-2026-005 FOUNDATION FINANCIAL AUDIT

• RFP-FN-2026-005 Financial Audit Foundation
• APPENDICES-Foundation
• PGCMLS Foundation 2025

Attachment Preview

PRINCE GEORGE’S COUNTY MEMORIAL

LIBRARY SYSTEM FOUNDATION

REQUEST FOR PROPOSAL

RFP-FN-2026-005

FINANCIAL AUDIT

ISSUE DATE:

March 10, 2026

SITE VISITS:

There will be no site visits for

this project.

PROJECT MANAGER:

Dr. Mark Winston, CEO

DEADLINE FOR QUESTIONS:

March 23, 2026 by 4:00 PM

RESPONSES TO QUESTION:

March 25, 2026

DEADLINE FOR PROPOSAL

SUBMISSION:

April 07, 2026 by 4:00 P.M.

PROPOSAL SUBMISSION

INSTRUCTIONS:

One (1) original written proposal (including a signed certification)

and four (4) copies must be mailed or hand-deliver to:

Attention: Procurement

Prince George’s County Memorial Library System

9601 Capital Lane, Largo, MD 20774

Tee Bones

procurement@pgcmls.info

1

PRINCE GEORGE’S COUNTY MEMORIAL LIBRARY FOUNDATION SYSTEM

REQUEST FOR PROPOSAL

RFP-FN-2026-005

FINANCIAL AUDIT

Table of Contents

Background

2

Point of Contact

3

Acceptable Submissions

3

Audit Firm Inquiries

4

Standard/Licensure Requirements

4

Experience

4

Basis of Award

4

Proposal Evaluation

5

Payment Terms

5

Agreement Required

5

Audit Firm Rights

5

Reservation of Rights

5

Proposal Format

6

Late Proposals Not Considered

10

Inconsistency or Error in the RFP

10

Errors or Omissions

10

Addenda

10

Audit Firm Incurred Costs

11

Modification or Withdrawal of Proposal

11

Rejection of Solicitation Responses

11

Audit Firm Certification

12

Contract Period

12

Site Visits

12

Protest of Award

12

Termination for Convenience

13

Termination for Default

13

Scope of Work

14

Prince George’s County Memorial Library System Foundation reserves the right to reject all

proposals.

2

PRINCE GEORGE’S COUNTY MEMORIAL LIBRARY FOUNDATION SYSTEM

REQUEST FOR PROPOSAL

RFP-FN-2026-005

FINANCIAL AUDIT

Background

The Prince George’s County System (PGCMLS) Foundation provides

philanthropic support to strengthen the Library Foundation’s ability to serve the

community, promote innovation, and adapt to changing needs. PGCMLS libraries

function as inclusive community hubs—both physical and digital—dedicated to

lifelong learning, equity, and access.

PGCMLS acknowledges that it operates on the traditional lands of the

Mattapanient, Patuxent, Piscataway, Moyaone, Pamunkey, and Mattapanient

peoples, past and present, and remains committed to responsible stewardship of the

land and communities it serves.

PGCMLS Foundation Member Overview

The Prince George’s County Memorial Library System (PGCMLS) Foundation is

governed by a board of directors and affiliated leadership who support the

Foundation’s mission to strengthen philanthropic engagement and enhance library

services throughout Prince George’s County. The Foundation’s leadership

comprises the following roles:

• Chair, PGCMLS Foundation Board of Directors – Provides strategic

oversight and leadership for the Foundation’s initiatives and supports

alignment with PGCMLS goals.

• Vice Chair, PGCMLS Foundation Board of Directors – Assists the Chair

in governance and supports board functions to advance Foundation

priorities.

• Secretary, PGCMLS Foundation Board of Directors – Oversees records,

documentation, and communication in support of the Board’s activities.

• Treasurer, PGCMLS Foundation Board of Directors – Provides

fiduciary oversight and ensures sound financial stewardship of the

Foundation’s resources.

• Board Director, PGCMLS Foundation – Contributes to strategic decision-

making, community engagement, and resource development for the

Foundation.

Prince George’s County Memorial Library System Foundation reserves the right to reject all

proposals.

3

PRINCE GEORGE’S COUNTY MEMORIAL LIBRARY FOUNDATION SYSTEM

REQUEST FOR PROPOSAL

RFP-FN-2026-005

FINANCIAL AUDIT

• Ex-Officio Member (Chief Executive Officer, PGCMLS) – Serves as a

non-voting member of the Foundation’s Board, offering institutional

perspective and alignment with PGCMLS operations.

Point of Contact

All communication regarding this RFP or any matter relating thereto must be

transmitted electronically by email to the single Point of Contact (“POC”) as

follows, phone calls and visits will not be accepted:

POC: Tee Bonés, Procurement Specialist

Email: procurement@pgcmls.info

Acceptable Submissions

No email submission shall be accepted. Each prospective Audit Firm shall submit

one (1) original and four (4) copies of both sections of the proposal which will

consist of a technical section proposal (including a signed certification) and a

sealed dollar cost bid must be mailed or hand-deliver to:

Attention: Procurement

Prince George’s County Memorial Library System

9601 Capital Lane, Largo, MD 20774

Audit Firm shall bear the responsibility of ensuring its submissions are received

and acknowledged by PGCMLS. The Library Foundation reserves the right to

reject any or all proposals submitted. The Library Foundation reserves the right,

where it may serve the Library Foundation’s best interest, to request additional

information or clarification from proposers or to allow corrections of errors or

omissions. At the discretion of the Library Foundation, Audit Firms submitting

proposals may be requested to make oral presentations as a part of the evaluation

process. Submission of a proposal indicates acceptance by the Audit Firm of the

Prince George’s County Memorial Library System Foundation reserves the right to reject all

proposals.

4

PRINCE GEORGE’S COUNTY MEMORIAL LIBRARY FOUNDATION SYSTEM

REQUEST FOR PROPOSAL

RFP-FN-2026-005

FINANCIAL AUDIT

conditions contained in this RFP, unless exceptions are clearly and specifically

noted in the proposal submitted.

In order for proposal to be considered for this RFP, please submit a proposal as

described below no later than 4:00 p.m. on April 06, 2026.

Audit Firm Inquiries

Any questions relating to this RFP shall be directed via email no later than 4:00

p.m. on March 23, 2026 to the Procurement Specialist at:

procurement@pgcmls.info

No other email address will be accepted. All questions received will be answered

and distributed via email to all prospective bidders to ensure a fair and transparent

process.

Standard/Licensure Requirements

The selected Contractor shall provide documentation to the Library Foundation

evidencing all necessary licenses/documents to perform the services prior to the

awarding of the contract.

Experience

Five years or more experience working with government agencies and preferably

non-profit organizations.

Basis of Award

A copy of any contract, retainer letter or other such agreement which the proposer

may request the Library Foundation to execute shall also be attached to the

proposal.

The Audit Firm best meeting experience, capability, audit approach and cost

requirements as determined by the Library Foundation will be selected. The

Library Foundation's evaluation will be based on the requirements contained in this

proposal, the proposed fees and expenses, and any other factors which the Library

Foundation considers relevant. Preference will be given to bidders who have had

experience auditing public libraries under GASB 34 regulations.

Prince George’s County Memorial Library System Foundation reserves the right to reject all

proposals.

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.