Project Information

Bid Title

ITQ 2026-02 Replacement Trojan UV Lamps

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Jan 9, 2026

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Submittals due by end of day January 16, 2026.
Attached Document :


ITQ 2026-02 Replacement Trojan UV Lamps.pdf

Attachment Preview

CITY OF JOHNSON CITY

PURCHASING DEPARTMENT

209 WATER STREET

JOHNSON CITY, TN 37601

PHONE 423-975-2715 FAX: 423-975-2712

purchasing@johnsoncitytn.org

Invitation to

Quote

DATE

1/9/2026

QUOTE NOT LATER THAN

1/16/2026 BY END OF DAY

PROJECT TIMEFRAME:

TIMEFRAME PROPOSED:

ASAP

ITQ 2026-02 Replacement Trojan UV Lamps

QUOTE RESPONSE MUST BE SUBMITTED

TO: City of Johnson City Purchasing Office

REPLY VIA MAIL, EMAIL, FAX OR ON-LINE

purchasing@johnsoncitytn.org

ELECTRONIC RESPONSES: Click Here

DEPARTMENT CONTACT (for inquiries only):

Jolene Stallard

jstallard@johnsoncitytn.org

F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED.

Company Name:

WE QUOTE YOU AS BELOW

___________________________________________

ADDRESS:

PHONE:

___________________________________________

___________________________________________

___________________________________________

*BY: (SIGNATURE) _________________________________________

BASE YOUR QUOTATION ON THE TERMS AND

NAME TYPED: _________________________________________

CONDITIONS INCLUDED AND/OR PRINTED HEREON.

TERMS: NET 30 DAYS

ANTICIPATED RECOMMENDATION DATE: 1/22/26

OFFICAL TITLE: _________________________________________

QUOTATION DATE: ________________________________________

EMAIL ADDRESS:___________________________________________

QUANTITY

QUOTE ON THIS FORM AS BELOW:

DESCRIPTION

TOTAL

794447-0RDP TROJAN SINGLE LAMP, GA64T6HE ANGLE BASE,

75

NO SUBSTITUTIONS.

$ ____________ $ ____________

Complete, sign, and return this cover sheet.

Deliver to:

Water & Sewer Services

2250 Eddie Williams Rd.

Unit #300 – Warehouse

Johnson City, TN 37601

Vendor's past performance may be a consideration in the awarding of this contract

*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Invitation to Quote General Terms &

Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran

Divestment Act (#16) and associated documents relating to this quote and will furnish items as specified if this quote is accepted.

REQUIREMENTS FOR BIDS, REQUESTS FOR PROPOSALS, AND CONTRACTS

BETWEEN THE CITY OF JOHNSON CITY

AND OTHER PARTIES

The City of Johnson City has established the following requirements for use in all bids and

contracts between the City and any other person or entity. The following list is mandatory and modifies any

bid, contract, or request for proposal, or conditions applicable to, signed by, or let by the City,

notwithstanding anything contained in any particular conditions, contract, request for proposal, or bid to the

contrary.

In general, the following provisions apply to all such contracts, bids, requests for proposals,

contracts requiring bids, and bids containing contracts:

1. The City of Johnson City shall not answer to any contracting party for the

furnishing of public records to a person requesting such in accordance with Tennessee

law.

2. The City, while it may designate in writing a representative on a particular

project, shall only be bound by a majority vote of the Board of Commissioners or by the

limited authority delegated to the City Manager pursuant to City Ordinance. No personal

representative of the City assigned to a particular project may bind it in excess of the

dollar amounts granted to the City Manager by Ordinance, and no personal representative

assigned to a particular project may bind the City for an amount equal to or less than the

dollar amounts granted to the City Manager by Ordinance without the City Manager’s

approval.

3. The City shall not in any event waive or limit any claims for damages

including but not limited to consequential damages in any contract for any reason or

purpose.

4. No decision of an architect, engineer, or personal representative of the City

shall be final and binding on the City, unless the City so agrees in any dispute with any

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party including but not limited to an architect, a contractor, a subcontractor, an engineer,

etc. If the City agrees to be bound pertaining to a dispute, then the monetary limits

contained in the City’s ordinances regarding the authority of the City Manager shall

prevail, and any amounts exceeding the authority of the City Manager shall be referred to

the Board of Commissioners for their consideration.

5. The City shall not participate in any mediation or arbitration regarding any

agreement to which it is a party, and all matters left unresolved between the City and any

other party, person, or entity shall be resolved in a court of competent jurisdiction in

either Washington County, Tennessee, or in Federal District Court in Greeneville,

Tennessee.

6. No party or other entity shall file a lien of any nature whatsoever against City

property, real, personal, or mixed, no matter where that property is located. Should a

party or entity contracting with the City or acting as a subcontractor or subsubcontractor

file a lien against any property, real, personal, or mixed, owned by the City, then that

party or entity shall take immediate steps at its own cost and expense to remove said lien,

or the City shall take such steps as it deems necessary and hold the other party or entity

liable for any costs and attorneys’ fees associated with the lifting of said lien.

7. The City shall exercise its sole discretion before agreeing to any assignments

of any contracts or subcontracts regarding any project in which the City is involved. No

contract with the City shall be assignable without the City’s sole, discretionary, absolute

consent.

8. The City shall not be required to supply any information regarding its title to

any property in which it has an interest for any purposes regarding the filing of liens.

9. The City shall not waive any claims it has in the making of final payment in

any project in which it is involved. The City shall have the right to terminate any

agreement to which this document is attached at any time in its sole discretion with or

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without cause. In the event the City terminates with or without cause any agreement to

which this document is attached, then in such event the City shall be liable only for the

actual work and costs that have accrued at or before the date of the City’s termination. In

no event shall the City be liable for lost profits, consequential damages or incidental

damages in the event it terminates a contract with or without cause.

10. Except to the extent allowed by law, the City shall not indemnify and hold

harmless any other party, entity, person, their agents, employees, or anyone else in the

world for any reason whatsoever.

11. The City shall not waive the rights of subrogation of its insurers or itself for

any purpose whatsoever, and the City shall not cause any such endorsements to be placed

on any policies to which it is a party.

12. Unless the City elects otherwise, the City shall not provide any “builders’

risk” or an “all-risk” or equivalent policy for any reason whatsoever for any project in

which the City has an interest, and the contractor or other such party shall assume this

responsibility. That builder’s risk policy provided by the contractor or other such

interested party shall name the City as an additional insured. The City shall not provide

boiler and machinery insurance, but shall require such insurance as applicable, depending

on the parameters of whatever project is involved. The cost of boiler and machinery

insurance shall be borne by the appropriate contractor, subcontractor, or other interested

party. The City shall not insure the interests of any other person or entity, nor shall the

City add any other person or entity as an additional insured to any of its policies.

13. The City shall not waive any rights regarding the loss of use of the City’s

property.

14. As to acts or failures to act or any causes of action by any party to a

contract, whether that party be the architect, owner, contractor, City, etc., a cause of

action shall accrue according to Tennessee law. No contract provision shall shorten the

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statutes of limitations, statutes of repose, or the accrual of any causes of action which the

City might have against another party or entity. No contract provision shall waive any

warranties, express or implied, nor shall any contract limit the standard of care for any

particular service or undertaking to that of the locality where those services or

undertakings are performed.

15. Any interest to be paid by the City of Johnson City for late payments shall

be at the rate of interest at which the City pays on its most recently issued bonds.

16. The City reserves to itself the right to approve the use of any tests, including

but not limited to any borings, test pits, geotechnical work, environmental tests, and the

like in its own sole discretion. All design professionals, consultants, subcontractors, or

the like shall be duly licensed in the State of Tennessee, if licensure in the State of

Tennessee is required for the work to be performed by such design professional,

consultants, or subcontractors.

17. Notwithstanding any applicable choice of law or conflict of law provisions

or decisions, the law of the State of Tennessee shall govern all contracts to which this

document is attached.

18. The City of Johnson City shall not provide any legal advice, legal services,

surveys, or procure the same for any other party.

19. Upon payment for services as rendered, all design documents and all

instruments of service created by design professionals, including but not limited to

architects, landscape architects, engineers, etc., shall become the property of the City of

Johnson City, Tennessee. The City of Johnson City shall be allowed to use all design

documents and instruments of service, including but not limited to bid drawings, shop

drawings, reports, specifications, cost estimates, schematic designs, construction designs,

and the like for future additions or alterations to the current project or for use in other

projects. Any use of the aforementioned designs and construction documents shall be at

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Commodity Codes

• NAICS 335110Electric Lamp Bulb and Part Manufacturing

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