Project Information

Bid Title

Request for Proposal - UAM Pouring Rights

Issuing Agency

University of Arkansas at Monticello

Location

Arkansas

Published Date

Apr 7, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal - UAM Pouring Rights

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STATE OF ARKANSAS

University of Arkansas at Monticello

346 University Drive

Monticello, Arkansas 71656

REQUEST FOR PROPOSAL

SOLICITATION DOCUMENT

Solicitation Number: AA252601

SOLICITATION INFORMATION

Solicitation Issued: 03/16/2026

Description:

Agency:

Exclusive Beverage Pouring Rights for the University of Arkansas (UAM)

Board of Trustees (the “Board”) of the University of Arkansas for the University of

Arkansas at Monticello (the “University” or “UAM”)

RESPONSE DUE DATE

Proposal Response Due Date: April 24, 2026

Time:

3:00 p.m., Central Time

Proposal submissions for this Request for Proposals must be delivered to the Procurement Office on or before

the submission deadline. Proposals received after the submission deadline may be rejected as untimely. See

Section 1.2 for information regarding Live Bid Openings.

DELIVERY OF RESPONSE DOCUMENTS

Delivery Address and

RFP Opening Location

Finance and Administration

Office of Procurement

346 University Drive

Administration Building, Room 101-A

Monticello, AR 71656

Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street address

on a schedule determined by each individual provider. These providers will deliver

based solely on the street address. Prospective Contractors assume all risk for

timely, properly submitted deliveries.

Proposal’s Outer

Packaging

Seal outer packaging and properly mark with the following information. If outer

packaging of proposal submission is not properly marked, the package may be

opened for proposal identification purposes.

Solicitation number

Date and time of bid opening

Prospective Contractor's name and return address

Department Buyer:

DEPARTMENT NAME CONTACT INFORMATION

Thomas Lafever

Buyer’s Direct Phone Number: 870-460-1722

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Email Address:

lafever@uamont.edu

Department Main Number:

Department Website: https://www.uamont.edu/Fin-Admin/purchasing.html

870-460-1022

SECTION 1 – INFORMATION AND INSTRUCTIONS

1.1 INTRODUCTION

This Request for Proposal (RFP) is issued by the University of Arkansas at

Monticello (UAM) for the Office of Procurement to obtain pricing and a contract(s)

for exclusive beverage pouring rights.

Direct all communications regarding this Solicitation to the Buyer on page one (1)

of the RFP.

1.2 LIVE PROPOSAL OPENING

Please attend the proposal opening in person if desired. The sealed proposals will

be opened publicly at University of Arkansas at Monticello, Administration Building

Suite 101 Monticello, AR 71656 at 3:00 pm on April 24, 2026.

1.3 OBJECTIVE AND GOALS

The University of Arkansas at Monticello will consider proposals for the exclusive

beverage pouring rights on the Monticello campus in the best interest of the

University. The RFP is only for the Monticello campus and is not applicable to the

Crossett and McGehee locations.

BACKGROUND AND CURRENT ENVIRONMENT

The Monticello location provides undergraduate, graduate, and doctoral degree

programs to residential and commuting students. The University’s current

enrollment is approximately 3,100 students, including enrollment at the technical

campuses in Crossett and McGehee. The number of students residing on the

Monticello campus during Fall 2024 semester was 475 students while the Spring

2025 semester had 412 - students in the residence halls. The University employs

approximately 400 on the Monticello campus.

1.4 TYPE OF CONTRACT

A. As a result of this RFP, the university intends to award a contract to a single

Contractor.

B. The anticipated starting date for any resulting contract is July 1, 2026, except

that the actual contract start date may be adjusted unilaterally by the State for

up to three (3) calendar months. By submitting a signed proposal in response

to the RFP, the Prospective Contractor represents and warrants that it will

honor its proposal as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual

agreement by the Contractor and the university, the contract may be renewed

for up to six (6) additional one-year terms or portions thereof, not to exceed a

total aggregate contract term of seven (7) consecutive years.

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1.5 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement

Law have the same meanings herein.

B. “Prospective Contractor” means a responsible offeror who submits a proposal

in response to this Solicitation.

C. The terms “Request for Proposal,” “RFP,” and “Solicitation” are used

synonymously in this document.

D. “Requirement” means a term, condition, provision, deliverable, Specification, or

a combination thereof, that is obligated under the Solicitation, resulting

contract, or both.

E. “Responsive Proposal” means a proposal submitted in response to this

Solicitation that conforms in all material respects to this RFP.

F. “Shall” and “must” mean the imperative and are used to identify Requirements.

G. “Specification” means any technical or purchase description or other

description of the physical or functional characteristics, or of the nature, of a

commodity or service. “Specification” may include a description of any

Requirement for inspecting, testing, or preparing a commodity or service for

delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to

reference any obligation of the State under a contract that results from this

Solicitation, that obligation is limited to the Department using such a contract.

1.6 SOLICITATION SCHEDULE

For informational purposes, a Solicitation Schedule is provided below; however,

dates listed and noted with an asterisk (*) are anticipated dates only and are

subject to change at the discretion of the State. All times are listed in Central Time.

TABLE A: TENTATIVE SOLICITATION SCHEDULE

ACTIVITY

RFP Release to Prospective Contractors

Deadline for Prospective Contractor Questions

Answers to Questions Posted to Website Location

Proposal Due Date

Committee Evaluations Period

Post Anticipation to Award*

Award Contract*

DATE

March 16, 2026

March 30, 2026, 4:30 p.m

April 3, 2026

April 24, 2026, 3:00 p.m

April 27 – May 1, 2026

May 4, 2026

May 18, 2026

1.7 CLARIFICATION OF SOLICITATION

A. Submit questions requesting clarification of information contained in this

Solicitation via email to the Buyer on page one (1) of the RFP by the date and

time listed in Table A.

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1. For each question submitted, Prospective Contractor should reference the

specific Solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and

responded to by the State as deemed appropriate. The State’s

consolidated written response is anticipated to be posted to the Solicitation

posting by the close of business on the date provided Table A. If

Prospective Contractor questions are unclear or non-substantive in nature,

the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the Buyer of any term, condition, etc.,

that precludes the Prospective Contractor from submitting a complaint,

Responsive Proposal. Prospective Contractors should note that it is the

responsibility of the Prospective Contractor to seek resolution of all such

issues, including those relating to the terms and conditions of the contract,

prior to the submission of a proposal.

C. Prospective Contractors may contact the Buyer with non-substantive questions

at any time prior to the proposal opening.

D. An oral statement by the university will not be part of any contract resulting

from this Solicitation and may not reasonably be relied on by any Prospective

Contractor as an aid to interpretation unless it is reduced to writing and

expressly adopted by the university.

E. Only an addendum written and authorized by the State will modify the

Solicitation.

1.8 RESPONSE DOCUMENTS

A. Original Technical Proposal Packet

1. Prospective Contractors shall utilize the Technical Proposal Packet to

submit their responses.

2. The following items are proposal submission requirements and must be

submitted as a hardcopy part of a Prospective Contractor’s proposal

response.

a. Original signed Proposal Signature Page. Signature may be ink or

digital.

b. One original hardcopy of the Technical Proposal response to the

Information for Evaluation section included in the Technical Proposal

Packet, which must be in the English language.

c. One original hardcopy of the completed Official Solicitation Price

Sheet.

i. Include a sealed envelope with the cost information, clearly

labeled “Cost Proposal” with the material mentioned above.

Vendors who fail to submit a cost separately will be

considered non-responsive.

ii. Pricing must be proposed in U.S. dollars and cents.

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iii. Quantities stated are estimates only and are not guaranteed.

Prospective Contractor must submit unit price on the estimated

quantity and unit of measure specified.

The State may order more or less than the estimated quantity

on term contracts, and the Contractor shall sell to the

university quantities ordered at no more than the submitted

price.

iv. If pricing documents do not allow for accurate pricing, Prospective

Contractor should notify the Buyer at least seventy-two (72) hours

before the proposal opening time.

v. Prices must be firm offers and adjustments may be negotiated at

the time of contract renewal/annually/quarterly.

A request for a price increase must include supporting

documentation demonstrating that the increase in contract

price is based on an increased cost to the Contractor and that

the proposed pricing is still competitive in the marketplace.

The State has the right to approve or deny any request for a

price adjustment.

vi. Discount from list pricing is not acceptable unless requested

elsewhere in the Solicitation.

vii. State or local sales taxes should not be included in the price.

Trade discounts should be deducted from the unit price and the

net price should be shown in the Pricing Response

viii. State law requires that the proposal be submitted no later than the

date and time specified in this RFP. Vendors mailing proposals

should allow a sufficient mail delivery period to ensure timely

receipt of their proposals by the above office.

ix. Any proposals received after the publicly scheduled opening date

and time will be immediately disqualified. Prior to the RFP award,

all proposals shall be guaranteed and binding for a period of not

less than ninety (90) days past the proposal submission deadline

(opening date).

d. Proposed Subcontractors Form (see SRV-1, section 14)

e. Copy of Prospective Contractor’s Equal Opportunity Policy.

i. Pursuant to Arkansas Code Annotated § 19-60-104, OSP requires

a Prospective Contractor bidding on a state contract to submit a

copy of the Prospective Contractor’s Equal Opportunity (EO)

Policy.

ii. Prospective Contractors not required by law to have an EO Policy

must submit a written statement to that effect.

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